Outlook - Improve Email Accessibility Tutorial

Discover how to make your emails accessible to everyone, including individuals using screen readers. Learn how to adjust the message format when composing emails in Outlook for better accessibility. Ensure html format is selected, use simple fonts with good contrast, and avoid relying solely on color. Make your messages inclusive and engaging for all recipients!

02:02
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Available in Microsoft365

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we'll demonstrate how to make your emails accessible to everyone,

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including individuals using screen readers.

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Many people use screen readers to read emails.

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So it's important to ensure your messages are accessible.

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Using the html format allows for links,

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formatted text and alternative text for

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images improving readability and accessibility.

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You can easily adjust the message format when composing emails in outlook

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to change the current email format.

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Click the three dots on the right side of the ribbon from the drop down,

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you can switch to plain text mode, plain text is useful when simplicity,

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security and compatibility are key.

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However, if accessibility is your goal,

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especially for those using screen readers,

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make sure html format is selected instead

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click on the settings icon in the top right corner of the outlook window

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in the left hand menu, choose email, then go to compose and reply

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in the message format section.

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You'll find various options to customize your email formatting preferences,

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make sure html is selected in the compose messages in drop down menu

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to enhance accessibility. Further use simple San

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sera fonts larger than 12 points and choose colors with good contrast

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for emphasis. Combine elements like bold size and color.

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Avoid relying solely on color as this may

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not be helpful for those with color blindness.

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While still in the compose and reply section,

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you'll find the option to adjust text formatting for all outgoing emails.

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Use the font drop down to select a default font, adjust the size,

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then apply styles like bold

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or italic using the toolbar

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to change font color, click the A icon and pick the desired shade

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after making any adjustments, click, save to apply your changes.

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And here we are,

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you now know how to configure your emails to be accessible and

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inclusive for all your recipients ensuring

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everyone can engage with your messages.

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