Outlook - Respond to a Meeting Poll Tutorial

Learn how to efficiently respond to a scheduling poll in Outlook. Share your availability, adjust time zones, and add participants based on your requirements. You can also propose alternative time slots to accommodate your availability. Get ready to streamline your participation in meeting polls!

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Available in Microsoft365

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This process allows you to share your availability and vote

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for the time slots that work best for a meeting.

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When you receive a scheduling poll via email,

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simply click on the vote button within the message.

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This will open a new page in your browser where you can take several actions

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if needed.

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You can adjust the time zone to ensure that

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the proposed time slots align with your local region.

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On the right hand side,

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you have the option to add additional participants to the poll.

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You can specify whether they are required

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or optional attendees depending on your needs.

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Click on the link to add more people.

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You'll see a list of proposed time slots for each slot. You have three options.

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Yes,

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if the time works for you,

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no, if the time does not suit you preferred.

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If this time slot is your top choice among the options,

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you can also view the responses of other participants.

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If someone has not yet voted, a question mark will appear next to their name.

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If the proposed time slots don't work for you,

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you can suggest an alternative by clicking on, propose another time.

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This feature allows you to propose a time that benefits your availability.

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Once you've selected your preferences for each time slot, click,

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vote to submit your responses.

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And here we are,

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you've successfully completed your participation in the scheduling poll.

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