Outlook - Block a sender Tutorial

Tired of unsolicited emails? Learn how to block and unblock senders in Outlook using multiple methods. From adding to the blocked senders list to unblocking, this video provides step-by-step guidance. Discover how to take control of your inbox and say goodbye to unwanted messages!

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Available in Microsoft365

Objectifs :

This guide aims to provide clear instructions on how to block and unblock email senders in Outlook, helping users manage unsolicited emails effectively.

Chapitres :

Introduction
In today's digital age, managing your email effectively is crucial, especially when it comes to unsolicited emails. This guide will walk you through the steps to block and unblock senders in Outlook, ensuring a cleaner inbox and a more organized email experience.
How to Block a Sender in Outlook
There are several methods to block a sender in Outlook. Below are the detailed steps for each method: ### Method 1: Using the Email Options 1. Open your inbox and select the email from the sender you want to block. 2. Click on the three dots (more options) at the top right of the email. 3. Choose 'Block' from the drop-down menu and confirm by clicking 'Block Sender' again. ### Method 2: Using the Home Menu 1. Go to your inbox and select the email from the sender you want to block. 2. Click on 'Home' in the menu bar. 3. Then click on the three dots (more options) at the top right and choose 'Block' from the drop-down menu. ### Method 3: Through Settings 1. Go to 'Settings' in Outlook. 2. Select 'Mail' and then 'Junk Email'. 3. Under the 'Blocked Domains and Senders' section, click on 'Add Blocked Sender'. 4. Enter the email address of the sender you want to block and confirm by clicking 'OK'. 5. Click 'Save' to apply the changes. ### Method 4: Right-Clicking the Message 1. Select the message from the sender that you want to block. 2. Right-click on the message and from the drop-down menu, select 'Block' and then 'Block Sender'.
How to Unblock a Sender in Outlook
If you need to unblock a sender, follow these steps: 1. Go to 'Settings' in Outlook. 2. Navigate to 'Mail' and then 'Junk Mail'. 3. Under the 'Blocked Domains and Senders' section, you will see a list of blocked email addresses. 4. Select the email address or domain you want to unblock. 5. Click the delete icon next to the sender and finally click 'Save' to apply the changes.
Conclusion
Now you know how to effectively block and unblock senders in Outlook. By following these steps, you can maintain a more organized inbox and reduce the clutter caused by unsolicited emails. Managing your email preferences is essential for a better email experience.

FAQ :

How do I block an email sender in Outlook?

To block an email sender in Outlook, open your inbox, select the email from the sender you want to block, click on the three dots (more options) at the top right of the email, choose 'Block' from the drop-down menu, and confirm by clicking 'Block Sender' again.

Can I unblock a sender in Outlook?

Yes, to unblock a sender in Outlook, go to 'Settings', navigate to 'Mail', then 'Junk Email'. Under the 'Blocked Domains and Senders' section, select the email address or domain you want to unblock, click the delete icon next to the sender, and finally click 'Save' to apply the changes.

What happens when I block a sender?

When you block a sender in Outlook, any future emails from that sender will be automatically directed to your Junk Email Folder, preventing them from appearing in your inbox.

Is there a way to block multiple senders at once?

Outlook does not provide a direct method to block multiple senders at once, but you can add multiple email addresses to the blocked senders list individually through the settings.

What should I do if I accidentally block a sender?

If you accidentally block a sender, you can easily unblock them by following the steps in the settings under 'Junk Email' to remove them from your blocked senders list.

Quelques cas d'usages :

Managing Spam Emails

In a corporate environment, employees can use the blocking feature in Outlook to manage spam emails effectively, ensuring that their inbox remains organized and free from unsolicited messages, which can improve productivity.

Protecting Sensitive Information

By blocking unwanted senders, organizations can protect sensitive information from phishing attempts and spam, reducing the risk of data breaches and enhancing overall cybersecurity.

Improving Email Communication

Teams can maintain clear communication by blocking irrelevant senders, allowing them to focus on important emails and reducing distractions caused by junk mail.

Streamlining Email Management

Using the block and unblock features in Outlook helps users streamline their email management process, allowing them to quickly remove unwanted emails and restore access to important contacts when necessary.

Glossaire :

Blocked Senders List

A feature in email applications that allows users to specify email addresses or domains from which they do not wish to receive emails.

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Junk Email Folder

A designated folder in email applications where unsolicited or spam emails are automatically filtered and stored.

Settings

A section in applications where users can configure preferences and options related to the application's functionality.

Unblock

The action of removing an email address or domain from the blocked senders list, allowing emails from that sender to be received again.

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You can block the sender by including their email address

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in your blocked senders list within the junk email folder

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to block a sender in outlook. Open your inbox, select the email from the sender.

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You want to block,

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click on the three dots, more options at the top right of the email.

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Choose block from the drop down menu and confirm by clicking block sender again

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for method two, go to your inbox and select the email from the sender.

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You want to block,

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click on home in the menu bar, then click on the three dots.

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More options at the top right and choose block from the drop down menu

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for method three, go to settings,

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select mail and then junk email

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under the blocked domains and senders section. Click on add blocked sender.

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Enter the email address of the sender. You want to block,

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confirm by clicking, ok.

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And click save to apply the change

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for method four, select the message from the sender that you want to block, right.

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Click on the message and from the drop down menu, select block and then block sender

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to unblock a sender. Go to settings,

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navigate to mail

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and then junk mail

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under the blocked domains and senders section.

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You'll see a list of blocked email addresses,

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select the email address or domain you want to unblock,

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click the delete icon next to the sender and finally click,

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save to apply the changes.

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Now, you know how to block and unblock a sender in outlook.

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