Outlook - Send a survey or questionnaire by email Tutorial

Discover how to easily create and send polls or questionnaires via email using Outlook. Gather structured feedback, conduct satisfaction surveys, and make collective decisions with colleagues or contacts. Learn to customize polls, control respondent visibility, and share aggregated results. Utilize Outlook's polling feature to simplify decision-making and improve collaboration.

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Available in Microsoft365

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quickly with your colleagues or contacts to send a poll or questionnaire via email.

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Follow these simple steps,

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create a new message.

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Go to the insert tab and select pole.

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A window will appear below the email.

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You can choose the type of pole you want by scrolling through the list.

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For example,

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the multiple choice option allows you to gather structured

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feedback and conduct satisfaction surveys in a measurable way.

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The rating option allows you to quickly

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and visually evaluate the quality or performance

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of a product service or employee on a scale of 1 to 5 stars.

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Let's choose multiple choice question,

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ask your question in this field and enter the answer choices.

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You can insert images into each field by clicking on this icon

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to allow multiple selections, toggle this switch

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to add more answer options, click, add an option,

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add more questions if necessary. By clicking here

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in these settings, you have two options,

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record the names of respondents visible only to the creator.

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This option allows the poll creator to see who

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responded without sharing this information with other participants.

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Share aggregated poll results with respondents.

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This option allows sharing the overall poll results with all participants.

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Without revealing individual responses,

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you can now click on preview to check the poll before sending the email,

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choose your answer by checking it and then click submit.

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After sending the email,

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you can view the recipients responses by clicking

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on this arrow and then on export results.

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The results will then be exported to an Excel file.

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Once all participants have completed voting,

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you can close the poll and export it again to obtain the final result.

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Using polls in outlook,

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greatly facilitates gathering opinions and collective decisions.

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