Office Online - Access to your recent documents Tutorial
In this video, you will learn about accessing your recent documents in Microsoft 365. The video covers how to access your recent documents through the app launcher and the dedicated area in the portal.
It also demonstrates how to open and edit your documents online, create new documents, and manage your documents from the home page.
This tutorial will help you efficiently access and manage your recent documents in Microsoft 365.
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Join a group
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Creating a group
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Checking the granted shares
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Restricting a document to read-only mode (Extract a document)
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Remove a member from a group
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Having a conversation within a group
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Creating a permission group
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How to request an approval
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Engaging and animating a group
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Creating and Joining a Meeting
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Creating or Joining a Team
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Overview of conversations
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Manage a meeting
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How to add Klaxoon to a current Teams meeting?
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Private and small group chats
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How to start a Teams meeting from Klaxoon?
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File Management
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Posting in a Channel
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Create Approval Templates
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Creating a Channel
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Use version history
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Calendar Delegation Setup
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Open a Shared Calendar
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Use the Scheduling Assistant
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View Other Calendars
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Mailbox Delegation Setup
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
- 02:48
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Display Three Time Zones
- 01:52
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View Other Calendars
- 00:50
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Open a Shared Calendar
- 01:29
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Share Your Calendar
- 01:54
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
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Improve the Accessibility of Images in Emails
- 01:18
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
- 01:40
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Objectifs :
This video aims to guide users on how to access and manage their documents through the Office 365 portal, utilizing the app launcher and understanding the features available for document creation and retrieval.
Chapitres :
-
Accessing Office Apps and Recent Documents
In this section, we explore how to access all your Office applications from the portal using the app launcher. The portal provides a convenient way to view your recent documents. When you click on the app launcher, you will find a dedicated area for your documents, showcasing the last files you created or edited. This feature allows for quick access to your most recent work. -
Opening and Editing Documents
By clicking on any of the recent documents listed, you can open them online for immediate editing. This functionality ensures that you can continue your work seamlessly, regardless of your location. -
Creating New Documents
The 'New' button is a powerful feature that enables you to create various types of documents, including: - Word files - Excel workbooks - PowerPoint presentations - Sway pages Upon selecting one of these options, you will be directed to the corresponding online application, allowing you to start creating your document right away. -
Document Storage in OneDrive
All new Word, Excel, and PowerPoint documents are automatically created in the root of your OneDrive storage. This integration ensures that your documents are stored securely and are easily accessible from any device. -
Accessing Other Documents
The 'Other Documents' button takes you directly to the recent documents tab on your Office 365 Home page. Here, you can select the file of your choice to open it. Additionally, you can access various options by clicking on the different icons next to each document's name, providing you with more functionalities. -
Further Learning
To enhance your understanding of document management, be sure to check out another video that focuses on how to manage your documents from the home page. This will provide you with additional insights and tips for effective document handling.
FAQ :
How do I access my documents in Office 365?
You can access your documents by using the app launcher in the Office 365 portal, where you will find a section dedicated to your recent documents.
What types of documents can I create in Office 365?
In Office 365, you can create various types of documents including Word files, Excel workbooks, PowerPoint presentations, and Sway pages.
Where are my new documents saved?
New Word, Excel, and PowerPoint documents are created at the root of your OneDrive storage.
How can I open a recent document?
To open a recent document, click on the app launcher in the Office 365 portal and select the document from the recent documents section.
What is the 'Other Documents' button?
The 'Other Documents' button takes you directly to the recent documents tab on your Office 365 Home page, where you can select and open files.
Quelques cas d'usages :
Remote Work Document Management
Employees can use the Office 365 portal to access and edit documents from anywhere, enhancing productivity while working remotely. By utilizing the app launcher, they can quickly find and open recent documents, ensuring they have the latest information at their fingertips.
Collaborative Project Development
Teams can create and share documents in real-time using Office 365 applications. For instance, a team can collaboratively work on a PowerPoint presentation by accessing it through the app launcher, allowing for seamless updates and contributions from all members.
Efficient Document Creation
Users can quickly create new documents directly from the Office 365 portal, saving time and streamlining their workflow. For example, a user can click the 'New' button to start a new Excel workbook for data analysis, which is automatically saved in their OneDrive.
Accessing Historical Data
Professionals can easily retrieve and review past documents by navigating to the recent documents section in the Office 365 portal. This is particularly useful for referencing previous reports or presentations during meetings.
Training and Onboarding
New employees can be trained on how to use Office 365 effectively by demonstrating how to access and manage documents through the portal. This includes showing them how to create new documents and access recent files, which can enhance their onboarding experience.
Glossaire :
App Launcher
A feature in Office 365 that allows users to access various applications and services from a single interface.
Portal
An online platform that provides access to various applications, documents, and services, typically used in a business or educational context.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productivity services.
Document Types
Different formats of files that can be created and edited, such as Word documents, Excel workbooks, PowerPoint presentations, and Sway pages.
Recent Documents
Files that a user has recently created or edited, which are easily accessible from the portal.