Outlook - Respond to a meeting Tutorial

Discover how to effectively respond to meeting requests in Outlook. Learn how to view details, reply with a message, propose new times, and manage your calendar seamlessly. Collaborate efficiently by mastering these essential techniques!

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Objectifs :

This document aims to provide a comprehensive guide on how to respond to a meeting request, detailing the steps involved and options available for effective communication and scheduling.

Chapitres :

  1. Introduction
    In today's fast-paced work environment, managing meeting requests efficiently is crucial. This guide outlines the steps to respond to a meeting invitation, ensuring you can confirm your attendance, propose new times, or decline as necessary.
  2. Receiving a Meeting Request
    When you receive a meeting request, it will appear in your inbox as an email. This email contains important details that you need to review before responding.
  3. Viewing Meeting Details
    Open the email to view the following details: - **Date and Time**: Check when the meeting is scheduled. - **Participants**: Identify who will be attending. - **Attached Documents**: Look for any files that may provide context or information relevant to the meeting.
  4. Responding to the Meeting Request
    You have several options to respond to the meeting invitation: 1. **Accept**: If you can attend, add a message if needed and click 'Accept' to confirm your participation. 2. **Decline**: If you cannot attend, click 'Decline' to inform the organizer. 3. **Tentative**: If you are unsure about your availability, click the three dots and select 'Tentative' to indicate your possible participation.
  5. Proposing a New Time
    If the proposed time does not work for you, you can suggest a new time: 1. Click 'Propose New Time'. 2. A scheduling window will display the participants' calendars. 3. Select a new time slot that works for you and click 'Done'. 4. If necessary, add a message and click 'Send' to notify the organizer of your proposed time.
  6. Finalizing Your Response
    Once you accept the meeting request, it will disappear from your inbox and will be added directly to your calendar, allowing you to keep track of your commitments.
  7. Conclusion
    Responding to meeting requests promptly and effectively is essential for maintaining professional relationships and ensuring smooth communication. By following the steps outlined in this guide, you can manage your meeting invitations with confidence.

FAQ :

How do I respond to a meeting request?

You can respond to a meeting request by opening the email invitation and choosing to accept, decline, or mark it as tentative. You can also propose a new time if needed.

What happens when I accept a meeting request?

When you accept a meeting request, it will disappear from your inbox and be added to your calendar.

Can I propose a new time for a meeting?

Yes, you can propose a new time by clicking on the 'Propose New Time' option in the meeting invitation.

What does 'tentative' mean in a meeting request?

'Tentative' indicates that you are unsure about your attendance and may attend if possible.

How do I view the details of a meeting request?

You can view the details of a meeting request by opening the email invitation, which includes the date, time, participants, and any attached documents.

Quelques cas d'usages :

Corporate Meeting Scheduling

In a corporate environment, employees can use the meeting request feature to schedule team meetings efficiently, ensuring all participants can find a suitable time by viewing each other's calendars.

Project Collaboration

When working on a project, team members can propose new meeting times to accommodate everyone's schedules, improving collaboration and communication.

Client Meetings

Sales representatives can send meeting requests to clients, allowing them to accept or propose new times, which helps in maintaining professional relationships.

Remote Team Coordination

For remote teams, using the meeting request feature helps coordinate across different time zones, ensuring all members can participate in discussions.

Event Planning

Event planners can use meeting requests to organize planning sessions with various stakeholders, allowing for efficient scheduling and communication.

Glossaire :

Meeting Request

A formal invitation sent to participants to attend a scheduled meeting, typically containing details such as date, time, participants, and agenda.

Inbox

The primary folder in an email application where incoming messages are received and stored.

Participants

Individuals who are invited to attend a meeting.

Accept

To confirm attendance at a meeting by clicking the accept option in the meeting invitation.

Decline

To indicate that you will not attend a meeting by clicking the decline option in the meeting invitation.

Tentative

To indicate possible participation in a meeting, suggesting that attendance is uncertain.

Propose New Time

An option to suggest a different time for the meeting if the original time is not suitable.

Scheduling Window

A feature that displays the calendars of participants to help find a suitable time for the meeting.

Calendar

A tool or application used to organize and schedule events, including meetings.

résultat(s)
00:00:07
You will receive the meeting invitation in your inbox.
00:00:10
Open the email to view details such as the date time
00:00:14
participants
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and any attached documents.
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You have various options to reply to the meeting.
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Add a message in this field if needed and click, accept to confirm
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if you can't attend, click decline.
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If you're unsure,
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click the three dots and choose tentative to indicate your possible participation
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to propose a new time.
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Click, propose new time and then tentative and propose new time.
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A scheduling window will display the participants calendars,
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select a new time slot and click done
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if necessary. Add a message and click send
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finally, if you accept the meeting request,
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it will disappear from your inbox and you can view it directly in your calendar.

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résultat(s)
00:00:03
Quando recebe um pedido de reunião, existem várias formas de responder.
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Receberá o convite para a reunião na sua caixa de entrada.
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Abra o e-mail para ver detalhes como a data e hora
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participantes
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e quaisquer documentos anexos.
00:00:18
Os senhores têm várias opções para responder à reunião.
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Adicione uma mensagem neste campo se necessário e clique em, aceitar para confirmar
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se não puder comparecer, clique em recusar.
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Se não tiver a certeza,
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clique nos três pontos e escolha provisório para indicar a sua possível participação
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propor um novo tempo.
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Clique, proponha um novo tempo e depois tente e proponha um novo tempo.
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Uma janela de agendamento exibirá os calendários dos participantes,
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seleccione um novo intervalo de tempo e clique em Concluído
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se necessário. Adicionar uma mensagem e clicar em enviar
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finalmente, se aceitar o pedido de reunião,
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desaparecerá da sua caixa de entrada e poderá visualizá-lo diretamente no seu calendário.

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résultat(s)
00:00:03
Quando si riceve una richiesta di riunione, è possibile rispondere in diversi modi.
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Riceverai l'invito alla riunione nella tua casella di posta.
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Apri l'email per visualizzare dettagli come la data e l'ora
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partecipanti
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e tutti i documenti allegati.
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Sono disponibili diverse opzioni per rispondere alla riunione.
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Aggiungi un messaggio in questo campo, se necessario, e fai clic su Accetta per confermare
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se non puoi partecipare, fai clic su Rifiuta.
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Se non sei sicuro,
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fai clic sui tre puntini e scegli provvisorio per indicare la tua possibile partecipazione
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per proporre un nuovo orario.
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Fai clic, proponi un nuovo orario e poi prova e proponi un nuovo orario.
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Una finestra di pianificazione mostrerà i calendari dei partecipanti,
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seleziona una nuova fascia oraria e fai clic su Fine
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se necessario. Aggiungi un messaggio e fai clic su Invia
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infine, se accetti la richiesta di riunione,
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scomparirà dalla tua casella di posta e potrai visualizzarla direttamente nel tuo calendario.

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résultat(s)
00:00:03
Когда вы получаете приглашение на собрание, есть несколько способов ответить.
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Вы получите приглашение на собрание в своем почтовом ящике.
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Откройте электронное письмо, чтобы просмотреть подробную информацию, например дату и время
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участники
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и любые прилагаемые документы.
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У вас есть разные варианты ответа на собрание.
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При необходимости добавьте сообщение в это поле и нажмите «Принять» для подтверждения
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если вы не можете принять участие, нажмите «Отклонить».
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Если вы не уверены,
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нажмите на три точки и выберите ориентировочный вариант, чтобы указать ваше возможное участие
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чтобы предложить новое время.
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Нажмите, предложите новое время, затем укажите ориентировочное и предложите новое время.
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В окне планирования отобразятся календари участников,
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выберите новый временной интервал и нажмите «Готово»
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при необходимости. Добавьте сообщение и нажмите «Отправить»
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наконец, если вы примете приглашение на встречу,
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оно исчезнет из папки «Входящие», и вы сможете просмотреть его прямо в календаре.

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résultat(s)
00:00:03
Cuando recibe una convocatoria de reunión, hay varias maneras de responder.
00:00:07
Recibirá la invitación a la reunión en su bandeja de entrada.
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Abra el correo electrónico para ver detalles como la fecha y hora
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participantes
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y cualquier documento adjunto.
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Tiene varias opciones para responder a la reunión.
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Agregue un mensaje en este campo si es necesario y haga clic en Aceptar para confirmar
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si no puedes asistir, haz clic en rechazar.
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Si no estás seguro,
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haz clic en los tres puntos y elige la opción tentativa para indicar tu posible participación
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para proponer una nueva hora.
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Haga clic, proponga una nueva hora y, a continuación, tentativo y proponga una nueva hora.
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Una ventana de programación mostrará los calendarios de los participantes,
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seleccione una nueva franja horaria y haga clic en Listo
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si es necesario. Añade un mensaje y haz clic en enviar
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por último, si acepta la convocatoria de reunión,
00:00:55
desaparecerá de tu bandeja de entrada y podrás verla directamente en tu calendario.

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résultat(s)
00:00:03
Wanneer u een vergaderverzoek ontvangt, kunt u op verschillende manieren reageren.
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Je ontvangt de uitnodiging voor de vergadering in je inbox.
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Open de e-mail om details te bekijken, zoals de datum en tijd
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deelnemers
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en eventuele bijgevoegde documenten.
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Je hebt verschillende opties om op de vergadering te reageren.
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Voeg indien nodig een bericht toe in dit veld en klik op OK om te bevestigen
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als je niet aanwezig kunt zijn, klik dan op weigeren.
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Als je het niet zeker weet,
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klik op de drie puntjes en kies voorlopig om je mogelijke deelname aan te geven
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om een nieuwe tijd voor te stellen.
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Klik, stel een nieuwe tijd voor en vervolgens voorlopig en stel een nieuwe tijd voor.
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In een planningsvenster worden de agenda's van de deelnemers weergegeven,
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selecteer een nieuw tijdslot en klik op Klaar
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indien nodig. Voeg een bericht toe en klik op verzenden
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tot slot, als u het vergaderverzoek accepteert,
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het verdwijnt uit je inbox en je kunt het direct in je agenda bekijken.

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résultat(s)
00:00:03
Po otrzymaniu prośby o spotkanie można odpowiedzieć na kilka sposobów.
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Otrzymasz zaproszenie na spotkanie w swojej skrzynce odbiorczej.
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Otwórz wiadomość e-mail, aby wyświetlić szczegóły, takie jak data godzina
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uczestnikom
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i wszelkie załączone dokumenty.
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Masz różne opcje odpowiedzi na spotkanie.
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W razie potrzeby dodaj wiadomość w tym polu i kliknij, zaakceptuj, aby potwierdzić
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jeśli nie możesz uczestniczyć, kliknij Odrzuć.
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Jeśli nie masz pewności,
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kliknij trzy kropki i wybierz wstępne, aby wskazać możliwy udział
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zaproponować nowy czas.
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Kliknij, zaproponuj nowy czas, a następnie wstępny i zaproponuj nowy czas.
00:00:41
Okno planowania wyświetli kalendarze uczestników,
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wybierz nowy przedział czasowy i kliknij Gotowe
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jeśli to konieczne. Dodaj wiadomość i kliknij Wyślij
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wreszcie, jeśli zaakceptujesz prośbę o spotkanie,
00:00:55
zniknie ze skrzynki odbiorczej i możesz go wyświetlić bezpośrednio w kalendarzu.

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résultat(s)
00:00:03
Amikor értekezlet-kérést kap, többféle módon válaszolhat.
00:00:07
Megkapja az értekezletmeghívót a postaládájába.
00:00:10
Nyissa meg az e-mailt a részletek, például a dátum időpontjának megtekintéséhez
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résztvevők
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és minden csatolt dokumentumot.
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Különböző lehetőségei vannak az értekezletre való válaszolásra.
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Adjon hozzá egy üzenetet ehhez a mezőbe, ha szükséges, és kattintson a gombra, az elfogadás gombra a megerősítéshez
00:00:25
ha nem tud részt venni, kattintson az Elutasítás gombra.
00:00:28
Ha nem vagy biztos benne,
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kattintson a három pontra, és válassza az előzetes lehetőséget a lehetséges részvétel jelzéséhez
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új időpontot javasolunk.
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Kattintson, javasoljon új időt, majd kísérletezzen és javasoljon új időt.
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Az ütemezési ablak megjeleníti a résztvevők naptárait,
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válasszon ki egy új időhelyet, és kattintson a Kész gombra
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ha szükséges. Adjon hozzá üzenetet, majd kattintson a Küldés gombra
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végül, ha elfogadja az értekezlet kérését,
00:00:55
eltűnik a beérkező levelek mappájából, és közvetlenül a naptárban megtekintheti.

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