Teams - Manage a meeting Tutorial
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OneDrive - What is OneDrive ?
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Copilot - Use Copilot with Right-Click
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Outlook - Create and modify a group
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OneDrive - Edit, Delete a Share
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Power BI - Introduction to Power Bi
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a folder/document to certain members of your team
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How to search a file in all channels
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Restrict a document to reading only
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How to set quiet hours
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Viva Connections for your colleague
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Use template to prepare your Agile SCRUM meeting
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Define your status message
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Join a meeting as a participant
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Edit and enhance messages
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Pin a channel to your favorites
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Customize notifications
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Interact in conversations
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Find content and people
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Schedule private or team meetings
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Start an instant meeting
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Reply to and react to a Teams conversation in an e-mail
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Presentation of different tools in a meeting
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Add channels and tabs
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Automatically record a meeting
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View events
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Create a team and add members
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Responding or Reacting to a Message
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Manage accessibility settings
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Creating and Joining a Meeting
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Creating or Joining a Team
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Create, manage and set up a breakout room
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Edit photo in Teams
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Create private and shared channels
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Use Microsoft Whiteboard in meetings
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Overview of conversations
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Finding and Installing Teams for Mobile
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How to add Klaxoon to a current Teams meeting?
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How to integrate Klaxoon directly into a Teams meeting?
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Change application settings
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How to start a Teams meeting from Klaxoon?
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Respect your right to disconnect with Insights
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Manage your teams
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Private and small group chats
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Introduction to Teams
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Invite external guests
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Manage privacy settings
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Enabling Subtitles During a Meeting
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Schedule Message Delivery
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Apply a Specific Policy to a User
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Use a background image during a video call
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Set up and customize your teams
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Starting a Conversation
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Isolate a conversation window
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File Management
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Understand the differences between Connectors, Applications and Tabs
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Generate a presence report
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Interact in a conversation
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Generate automatic translations and transcriptions in a meeting
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Finding Help?
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Get feedback from your coworkers with Forms questionnaires
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Retrieve items saved in a breakout room
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Manage team files
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Disabling Conversation Notifications
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Use and co-edit files
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Create Approval Templates
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Send an Email to a Team
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Posting in a Channel
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Collaborate within a conversation with Microsoft Loop
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Managing Teams and Channels
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Sharing Content in a Meeting
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Enabling Mobile Notifications
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Make a New Approval Request
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Searching for Items or People
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Register as a Participant in a Teams Webinar
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Store files in conversations
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Understand and Secure Information Sharing in Instant Messaging
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Following your activities and your team's activities
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Creating a Channel
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Copilot During Teams Meetings
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Use Connectors to Receive Notifications
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Use Commands and Keyboard Shortcuts
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Use Templates for Document Creation
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Integrate Klaxoon in a Teams Channel
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Use Viva Insights in Conversations
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Manage Document Approval
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Analyze Team Dynamics
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Enable Klaxoon as an App in Teams
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Start and Manage Your Event with Multiple People
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Differentiate Between Meeting Types
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Manage Privacy in Private Channels
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Plan and Launch a Town Hall
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Manage Storage Spaces on Teams
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Restrict a Document to Certain Team Members
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Centralize Important Events in a Single Channel Calendar
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Manage Conversation Options
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Add and Explore Workflows
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Start and Manage Your Event Alone
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Secure Teams Upon Creation
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Set Up Monitoring in a Channel with an RSS Feed
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Access voicemail via mobile and PC
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Create a call group
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Assign a delegate for your calls
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Manage voicemail messages
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Connect Copilot to a third party app
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Configure audio settings for better sound quality
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Sections
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Support third-party apps during calls
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Customizing Views
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Set call forwarding to external numbers
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Disable all call forwarding
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Block unwanted calls
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Manage advanced call notifications
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Manage calls on hold
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Use the interface to make and receive calls
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Ring multiple devices simultaneously
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Add participants quickly and securely
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Manage a call group in Teams
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Manage simultaneous calls
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Use call delegation
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Update voicemail forwarding settings
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Configure call privacy and security settings
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Live transcription and generate summaries via AI
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Customize your voicemail greeting
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
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Transfer calls with or without an announcement
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Create and modify a group
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Join a group
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Accessing applications from a group
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Creating a group
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Work together on the same document
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How to launch a New Teams Meeting in Outlook
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Do I share with OneDrive, SharePoint, or TEAMS?
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Granting access to the SharePoint site to someone outside the company
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Introducing Office 365 Groups
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Restoring an earlier version of your document
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Targeting content using a specific audience
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Sharing a folder or document with someone outside the company
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Creating a personalized permission level
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Understanding the different types and roles of team sites in SharePoint
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Checking the granted shares
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Remove a member from a group
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Restricting a document to read-only mode (Extract a document)
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Having a conversation within a group
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Import, create, edit and share documents
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Creating a permission group
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Use template to prepare your Agile SCRUM meeting
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Create a meeting in the group calendar
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Use and create a template
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Access to your recent documents
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Back up and saving notes
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How to approve a request
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Create a new group form or quiz in Microsoft Forms
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How to request an approval
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Creating or editing office documents in Engage
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Use Adobe sign
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Engaging and animating a group
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Edit and enhance messages
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Create a team using a template
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Share the link to collaborate or duplicate
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Interact in conversations
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Reply to and react to a Teams conversation in an e-mail
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Create a team and add members
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Creating and Joining a Meeting
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Creating or Joining a Team
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Overview of conversations
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How to add Klaxoon to a current Teams meeting?
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How to integrate Klaxoon directly into a Teams meeting?
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How to start a Teams meeting from Klaxoon?
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Private and small group chats
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Create a SharePoint news and send it via mail
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Take notes in meetings
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File Management
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Interact in a conversation
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Create a SharePoint site
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Create Approval Templates
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Posting in a Channel
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Create a folder or a file in a library
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Collaborate within a conversation with Microsoft Loop
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Managing Teams and Channels
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Make a New Approval Request
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Create a document library
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Store files in conversations
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Creating a Channel
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Copilot in Teams Conversations
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Create and publish a SharePoint page
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Create a SharePoint Lists
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Generate a usage report for my SharePoint site
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Work together on the same document
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Use Templates for Document Creation
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Integrate Klaxoon in a Teams Channel
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Manage Document Approval
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Enable Klaxoon as an App in Teams
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Customise my site Homepage
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Use version history
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Synchronise a SharePoint document library
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Open and work on a document
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Rename and find a document
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Manage Storage Spaces on Teams
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Add and Explore Workflows
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Set Up Monitoring in a Channel with an RSS Feed
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Make a File Request
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Find All Shares from the Same Person
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Share and Collaborate OneDrive
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Use the Meeting Dashboard
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Create your reservation page for appointment booking (Bookings)
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Create an appointment or meeting
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Send a survey or questionnaire by email
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Share a task list
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Create a Meeting Poll
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Send Emails on Behalf of Someone Else
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Create a task from a message
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Respond to a meeting
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Respond to a Meeting Poll
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Manage Teams online meeting options
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Open a Shared Calendar
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Use a Shared Mailbox
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Use the Scheduling Assistant
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Calendar Delegation Setup
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Create a collaborative email with Microsoft Loop and Outlook
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Share a document securely with Outlook
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Share Your Calendar
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Prevent transfer for a meeting
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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SharePoint Page Co-Editing: Collaborate in Real Time
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Objectifs :
This video aims to provide a comprehensive guide on how to effectively manage a meeting using the platform's interface, including features for participant interaction, content sharing, and meeting controls.
Chapitres :
-
Introduction to Meeting Management
In this section, we will explore the essential tools and features available for managing a meeting effectively. Understanding these functionalities will enhance your ability to facilitate discussions and collaborate with participants. -
Understanding the Interface
The meeting interface is designed to provide easy access to various controls. You can show or hide your video feed and toggle your microphone on or off, similar to a regular call. This flexibility allows you to manage your presence during the meeting. -
Screen Sharing
To share your screen or content, use the sharing tray button. This feature will be discussed in more detail in a dedicated video, but it is crucial for presenting information visually to your colleagues. -
Participant Management
You can view the list of participants by clicking the designated button. Here, you have the ability to activate or deactivate participants' microphones and invite new attendees. To invite someone, simply enter their name or copy the meeting link and send it via email. -
Utilizing the Chat Function
Even while speaking, the chat function remains accessible for sending text messages or documents. This is particularly useful for sharing information without interrupting the flow of conversation. -
Raising Your Hand
If you wish to speak without interrupting, use the 'raise hand' feature. This will notify others that you want to contribute, displaying a hand icon next to your name, which is especially helpful in larger meetings. -
Additional Options
Access more options through the three-dot menu. Here, you can change audio and video devices, open meeting notes, view meeting details, and adjust the display based on the number of participants. -
Recording the Meeting
To record the meeting, use the designated button. The recording will be uploaded to Microsoft Stream for sharing with colleagues. Remember to inform participants before starting the recording. -
Ending the Meeting
When you are finished, simply press 'leave.' The meeting will continue for other participants unless you are the organizer, in which case you can end the meeting for everyone. -
Accessing the Platform
You can manage meetings from the desktop application, your browser, or the mobile app, providing flexibility in how you participate in and manage meetings.
FAQ :
How do I manage participants in a meeting?
You can manage participants by displaying the participants list, where you can activate or deactivate their microphones and invite new attendees by entering their names or sharing the meeting link.
What should I do if I want to speak during a meeting?
You can raise your hand using the designated button, which will notify others that you wish to speak without interrupting the current discussion.
How can I share my screen during a meeting?
You can open the sharing tray to share your screen or content with other participants. This feature allows you to present information visually.
Can I record a meeting?
Yes, you can record the meeting using the recording button. The recording will be uploaded to Microsoft Stream for sharing with colleagues.
What happens when I leave a meeting?
When you leave a meeting, it will continue as long as other participants are online. If you are the organizer, you have the option to end the meeting for all.
Is there a chat feature during meetings?
Yes, the chat feature remains available during meetings, allowing participants to send text messages or documents while discussing vocally.
Quelques cas d'usages :
Remote Team Collaboration
In a remote work environment, team members can use the meeting management features to collaborate effectively. For instance, a project manager can share their screen to present project updates while allowing team members to raise their hands to ask questions, ensuring smooth communication.
Training Sessions
During training sessions, the trainer can record the meeting for future reference. Participants can engage by using the chat feature to ask questions without interrupting the flow of the session, and the trainer can manage participant microphones to maintain order.
Client Meetings
In client meetings, professionals can share presentations and documents through the sharing tray. The ability to raise hands allows for organized discussions, and recording the meeting ensures that all details are captured for later review.
Webinars
Webinars can benefit from the meeting management tools by allowing the host to control participant interactions. The host can mute participants to minimize background noise and use the raise hand feature to facilitate audience questions.
Project Kickoff Meetings
During project kickoff meetings, the organizer can invite all stakeholders, share the project timeline, and record the meeting for those who cannot attend. The chat feature can be used to share important links and documents in real-time.
Glossaire :
Interface
The layout and design of the software that allows users to interact with the application, including buttons and menus.
Microphone
A device that captures sound, allowing users to speak during a meeting. Users can turn it on or off as needed.
Video
A visual feed that shows the user during a meeting. Users can choose to show or hide their video from other participants.
Sharing tray
A feature that allows users to share their screen or content with other participants in the meeting.
Participants list
A list that displays all the attendees in the meeting, allowing the organizer to manage their microphones and invite new participants.
Raise hand
A feature that allows participants to signal that they wish to speak without interrupting the ongoing discussion.
Recording
The process of capturing the audio and video of the meeting for later review. Recordings are uploaded to Microsoft Stream.
Microsoft Stream
A video-sharing service that allows users to upload and share recorded meetings with colleagues.
Meeting organizer
The person who creates and manages the meeting, with the authority to end the meeting for all participants.