Outlook - Discovering the Outlook 2016 interface Tutorial
In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.
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Outlook - Ribbon preview
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Outlook - Manage displays
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Outlook - Printing messages
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Outlook - Attach a message, a contact, a file, or a task
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Outlook - Sending automatic replies
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Outlook - Create an e-mail message
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Outlook - Process a received message
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Outlook - Creating an e-mail template
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Accessing applications from a group
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How do I share a document securely with Outlook?
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Organizing your messages using rules
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Attach a message, a contact, a file, or a task
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Creating a group
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Presentation of the task module
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Recall or replace an e-mail you sent
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Automatically mark deleted emails as read
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Request a read receipt or confirmation of delivery
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Sending automatic replies
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Create a task and create a recurring task
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Recover deleted items
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Process a received message
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Introducing Outlook
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Create a task from a message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Let Outlook read your emails out loud
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Create an e-mail message
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Presentation and discovery of contacts
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Calendar delegation
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Schedule a meeting
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
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The Bcc field in detail
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Sharing the calendar
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Publish the calendar
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Fill in your work schedules in Outlook
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Manage displays
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Quickly sort emails
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Display 3 time zones
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Create a contact group & Communicate through contact groups (distribution list)
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Creating an e-mail template
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Clutter
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Assigning a task
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Printing messages
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Prevent forwarding of a meeting
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Identify meeting members
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Conduct surveys
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Edit and customize views
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Having a conversation within a group
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create a reminder for yourself
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Create your reservation page for appointment booking (Bookings)
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Request a Read Receipt or Delivery Confirmation
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Edit or delete an appointment, meeting or event
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Create different types of events
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Create an appointment or meeting
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Use the Meeting Dashboard
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Block a sender
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Process an incoming message
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Sort and filter emails
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Explore the Interface
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Send Emails on Behalf of Someone Else
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Edit and customize views
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Create an Email Template
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Add a third-party application
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Attach files efficiently in Outlook
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Save and Print a Message
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Respond to a Meeting Poll
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Change the default font of your emails
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Organize into Folders
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Add Accessible Tables and Lists
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Create a task from a message
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Manage Views
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Send Automatic Out-of-Office Replies
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Open a Shared Calendar
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Create a collaborative email with Microsoft Loop and Outlook
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Use the Scheduling Assistant
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Introduce the new version of Outlook
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Collaborate directly during an event with Microsoft Loop and Outlook
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Prevent transfer for a meeting
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Share Your Calendar
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Delay Email Delivery
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Improve Email Accessibility
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Use a Shared Mailbox
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Make Your Outlook Signature Accessible
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Calendar Delegation Setup
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Identify a fraudulent email
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Search options
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Share a document securely with Outlook
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Prepare for Time Out of Office (Viva Insights)
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Mailbox Delegation Setup
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Use Conversation View
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Translate Emails in Outlook
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Respond to invitations as a delegate
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Clean Up Your Inbox
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
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Easily Sort Your Mails
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Introduction to Microsoft Outlook
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Provide an overview of best security practices in Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Reply to an Email with Copilot
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Plan with Copilot
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Objectifs :
This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.
Chapitres :
-
Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more. -
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly. -
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands. -
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly. -
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace. -
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences. -
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.
FAQ :
What is the purpose of the Ribbon in Outlook?
The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.
How can I switch between different modules in Outlook?
You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.
What is the Reading Pane used for?
The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.
How do I access the context menu in Outlook?
To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.
What are some useful keyboard shortcuts in Outlook?
Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.
How can I filter my emails in Outlook?
You can filter your emails in Outlook using the filtering options available at the top of your message list.
What are Chevrons in Outlook?
Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.
Where can I find account settings in Outlook?
Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.
Quelques cas d'usages :
Managing Business Emails
Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.
Scheduling Appointments
Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.
Organizing Tasks
Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.
Customizing the Interface
Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.
Setting Up Rules and Alerts
Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.
Glossaire :
Ribbon
A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.
Folder Pane
The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.
Navigation Bar
A bar located below the folder pane that allows users to switch between different modules in Outlook.
Reading Pane
The area on the right side of the Outlook interface where the content of a selected email message is displayed.
Context Menu
A menu that appears when you right-click on an item, providing quick access to frequently used commands.
Keyboard Shortcuts
Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.
Filtering Options
Tools that allow users to sort and filter messages based on specific criteria.
Chevrons
Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.
File Tab
The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.