Outlook - Edit and customize views Tutorial
Discover how to edit and customize your Outlook calendar views to efficiently manage your schedule. Learn to switch between day, work week, week, and month views for a comprehensive overview. Explore split mode, customize working days and times, adjust appearance, and incorporate holidays. Tailor your calendar to suit your specific needs and enhance your scheduling experience!
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Use the scheduling poll dashboard
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Tell me what you want to do
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How do I block a sender?
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Delay or schedule e-mail sending
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Join a group
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Accessing applications from a group
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Organizing your messages using rules
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Presentation of the task module
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Sending automatic replies
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Creating a group
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Create a task and create a recurring task
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Introducing Outlook
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Create a task from a message
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Process a received message
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Translate your emails into Outlook
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Recover deleted items
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Request a read receipt or confirmation of delivery
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Let Outlook read your emails out loud
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Insert elements into the mails (table, graphic, images)
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Presentation and discovery of contacts
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Create an e-mail message
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Respond to a meeting
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Using conversation mode
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Organizing in folders
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Dictate email messages in Outlook
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Temporarily turn off notifications
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Manage recurring appointments
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Sharing the calendar
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Getting Started with Outlook Mobile App
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Manage displays
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Publish the calendar
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Creating an e-mail template
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Quickly sort emails
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The Bcc field in detail
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Fill in your work schedules in Outlook
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Create a contact group & Communicate through contact groups (distribution list)
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Clutter
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Set or remove reminders
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Junk email
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Cleaning your inbox
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Assigning a task
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Identify meeting members
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Printing messages
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Conduct surveys
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Prevent forwarding of a meeting
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Open a shared calendar
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Make your Outlook signature accessible
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Show other people's calendar
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Edit and customize views
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Create and add a signature to messages
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Remove a member from a group
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Having a conversation within a group
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Create an appointment
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Manage attachments
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Go further with Outlook Mobile
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Manage new message notifications
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Create a meeting in the group calendar
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
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Organize Your Messages with Rules
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Task Module Overview
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The Bcc Field in Detail
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Create a reminder for yourself
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Send an Email and Create a Draft in Outlook
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Add and manage multiple accounts on Outlook
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Create your reservation page for appointment booking (Bookings)
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Set Your Work Hours in Outlook
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Use the Meeting Dashboard
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Send a survey or questionnaire by email
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Manage new message notifications
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Block a sender
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Create different types of events
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Presentation and introduction to the calendar
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Create an appointment or meeting
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Explore the Interface
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Process an incoming message
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Share a task list
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Sort and filter emails
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Save and Print a Message
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Create a task or reminder
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Create a task from a message
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Respond to a Meeting Poll
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Recall or replace an e-mail message
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Add a third-party application
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Organize into Folders
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Manage Teams online meeting options
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Respond to a meeting
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Change the default font of your emails
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Create an Email Template
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Open a Shared Calendar
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Manage Views
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Send Automatic Out-of-Office Replies
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Introduce the new version of Outlook
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Use the Scheduling Assistant
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Improve Email Accessibility
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Collaborate directly during an event with Microsoft Loop and Outlook
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Search options
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Create a collaborative email with Microsoft Loop and Outlook
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Make Your Outlook Signature Accessible
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Share a document securely with Outlook
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Use a Shared Mailbox
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Prevent transfer for a meeting
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Calendar Delegation Setup
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Mailbox Delegation Setup
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Prepare for Time Out of Office (Viva Insights)
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Create and Manage Appointments in Delegated Calendars
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Share Your Calendar
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Identify a fraudulent email
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Translate Emails in Outlook
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Clean Up Your Inbox
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Use Conversation View
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Delay Email Delivery
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Use the Immersive Reader Feature
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Provide an overview of best security practices in Outlook
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Display Three Time Zones
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Easily Sort Your Mails
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Reply to an Email with Copilot
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Plan with Copilot
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Remove a watermark
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Align flow chart shapes and add connectors
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Change font size, line spacing, and indentation
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How to add branching logic in Microsoft Forms
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Ink Equation
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AVERAGEIFS and IFERROR
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Insert items in a presentation
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Convert handwritten texts or drawings with Powerpoint
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Trigger text to play over a video
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Change list formatting on the slide master
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Convert a picture into Data with Excel
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3D Maps
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Edit headers and footers on the slide master
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Print Notes Pages as handouts
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Add headers and footers to slides
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Three ways to add numbers in Excel Online
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Add a "Date" field to your form or quiz in Microsoft Forms
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Finalize and review a presentation
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Create a combo chart
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COUNTIFS and SUMIFS
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Add sound effects to an animation
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More complex formulas
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Manage conditional formatting
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Animate charts and SmartArt
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Create a new slide master and layouts
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Add a sound effect to a transition
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Work with a motion path
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Create dynamic visual title using the Selected Value function
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Functions and formulas
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The nuts and bolts of VLOOKUP
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Start using Excel
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Customize the slide master
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Manage drop-down lists
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Create a flow chart
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Prepare a basic handout
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Use formulas to apply conditional formatting
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New Chart types
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Trigger an animation effect
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The SUMIF function
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VLOOKUP: How and when to use it
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AVERAGEIF function
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Copy a VLOOKUP formula
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How to simultaneously edit and calculate formulas across multiple worksheets
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Using functions
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The SUM function
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Create slide content and save the template
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Build an org chart using the text pane
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Look up values on a different worksheet
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Advanced formulas and references
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Password protect workbooks and worksheets in detail
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Take conditional formatting to the next level
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How to simultaneously view multiple worksheets
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Animate pictures, shapes, text, and other objects
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How to link cells and calculate formulas across multiple worksheets
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Password protect workbooks and worksheets
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Add numbers
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Customize charts
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Freeze panes in detail
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Insert columns and rows
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Print headings, gridlines, formulas, and more
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Subtract time
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Print a worksheet on a specific number of pages
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Work with macros
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Save time by creating your form with quick import
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Advanced filter details
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How to track and monitor values with the Watch Window
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Create an automated workflow for Microsoft Forms with Power Automate
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Use slide masters to customize a presentation
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Create slicers
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More print options
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Create quick measures
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Add a picture watermark
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IF with AND and OR
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AutoFilter details
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Customize colors and save the theme
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Create a template from a presentation
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Backgrounds in PowerPoint: First Steps
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Create pie, bar, and line charts
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Conditionally format dates
- 2:38
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Print slides, notes, or handouts
- 2:48
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Insert headers and footers
- 2:02
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Combine data from multiple worksheets
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Sort details
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Work with handout masters
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Drop-down list settings
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Input and error messages
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Assign a button to a macro
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Measure how people feel about something with the Likert scale in Microsoft Forms
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Multiple choice questions in Microsoft Forms
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Customize the design and layouts
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Animate pictures and shapes
- 4:17
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Header and footer details
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Print worksheets and workbooks
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Create custom animations with motion paths
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Copying formulas
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Change the theme background
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Basic math
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Screen recording
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Print handouts
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Picture backgrounds: Two methods
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Save your macro
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Operator order
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How to create a table
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Creating and managing a group
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Advanced IF functions
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Improved version history
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Copy a chart
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Cell references
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Use conditional formatting
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Customize master layouts
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Add formulas and references
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Weighted average
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Apply and change a theme
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One click Forecasting
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Removing backgrounds in PowerPoint
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Add headers and footers to a presentation
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Conditionally format text
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Use slicers to filter data
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Combine a path with other effects
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How to use 3-D reference or tridimensional formulas
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Manage Your Working Time in MyAnalytics
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Prepare and run your presentation
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Copy and remove conditional formatting
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Nested IF functions
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90 seconds about PowerPoint Slide Masters
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AutoFill and Flash Fill
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Edit headers and footers for handouts
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Freeze or lock panes
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Conditional formatting
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Average a group of numbers
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Ink Equation
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Use the drill down filter
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Design motion paths
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Drop-down lists
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Create an org chart
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Add staff members
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New chart types
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Build an org chart using SmartArt Tools
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Objectifs :
This tutorial aims to enhance your schedule management by teaching you how to customize your calendar views in Outlook, allowing for efficient planning and organization of your appointments and meetings.
Chapitres :
-
Introduction to Calendar Views
In this tutorial, we will explore how to enhance your schedule management by tailoring your calendar views in Outlook. Customizing your calendar allows you to switch views quickly and efficiently, making it easier to manage your time. -
Available Calendar Views
Outlook offers several calendar views to help you manage your schedule effectively: - **Day View**: Displays details of one day, including hours and appointments. - **Work Week View**: Shows the calendar from Monday to Friday. - **Week View**: Covers the entire week, including weekends. - **Month View**: Provides a full monthly overview. You can find these buttons in the Home or View tab of the calendar. -
Using Split Mode
The Split Mode feature allows you to view selected calendars next to each other. This makes it easier to compare schedules and arrange meetings efficiently. -
Customizing Work Hours and Time Zone
If the default work week shown in Outlook isn’t to your liking, you can customize it: 1. Navigate to the View tab. 2. Click on Calendar Settings. 3. Go to Work Hours and Time Zone. Here, you can adjust the working days, as well as the start and end times according to your preferences. -
Adjusting Calendar Appearance
In the settings, you will find additional options under the View tab: - Adjust the calendar's appearance. - Change the work week starting day. - Set meeting durations from 5 to 60 minutes. - Select time zones for events and enable auto-adjust for travel. - Set the language and choose calendar types for cultural or religious needs. -
Adding Holidays to Your Calendar
To include holidays in your calendar: 1. On the left side of the calendar grid, choose 'Add a Calendar'. 2. Click on 'Holidays' from the list. 3. Select the countries whose holidays you want to add. Outlook will then import the relevant holidays into your calendar. This may take a few moments to process, and once completed, the holiday calendar will be visible in the left pane. -
Conclusion
These display options allow you to tailor your calendar to suit your specific requirements, enhancing your overall schedule management. By customizing your calendar views and settings, you can improve your productivity and ensure that you never miss an important appointment.
FAQ :
How can I customize my calendar views in Outlook?
You can customize your calendar views by navigating to the view tab and selecting the desired view such as day, work week, week, or month. You can also adjust settings for work hours and time zones.
What is the split mode feature in Outlook calendars?
The split mode feature allows you to view selected calendars next to each other, making it easier to compare schedules and arrange meetings efficiently.
Can I add holidays to my Outlook calendar?
Yes, you can add holidays by selecting 'Add a calendar' on the left side of the calendar grid and choosing 'Holidays' from the list. You can then select the countries whose holidays you want to include.
How do I change the start and end times for my work hours?
To change your work hours, go to the view tab, click on calendar settings, and then navigate to work hours and time zone. Here, you can customize your working days and times.
What are the different calendar types I can choose from?
You can choose different calendar types based on cultural or religious needs, which can be set in the calendar settings under the view tab.
Quelques cas d'usages :
Efficient Meeting Scheduling
By using the split mode feature, professionals can compare multiple team members' calendars side by side, making it easier to find suitable meeting times without conflicts.
Customizing Work Hours for Flexibility
Employees can customize their work hours in Outlook to reflect their actual availability, which can help in managing work-life balance and ensuring that colleagues are aware of their working times.
Planning Around Holidays
By adding holidays to their calendar, teams can better plan projects and deadlines, ensuring that all members are aware of non-working days and can adjust their schedules accordingly.
Time Zone Management for Remote Teams
For teams spread across different time zones, adjusting the time zone settings in Outlook can help in scheduling meetings that accommodate all members, reducing confusion and missed appointments.
Visualizing Monthly Goals
Using the month view in Outlook allows professionals to visualize their goals and deadlines for the month, helping them to prioritize tasks and manage their time effectively.
Glossaire :
Schedule Management
The process of organizing and planning tasks and appointments to optimize time and resources.
Calendar Views
Different formats in which a calendar can be displayed, such as day, work week, week, and month.
Split Mode
A feature that allows users to view multiple calendars side by side for easier comparison and scheduling.
Work Hours
The specific hours during which an individual is available to work, which can be customized in calendar settings.
Time Zone
A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.
Meeting Durations
The length of time allocated for meetings, which can be adjusted in calendar settings.
Holidays
Days of celebration or observance that are recognized by a country or culture, which can be added to a calendar.