Outlook - Edit and customize views Tutorial
Discover how to edit and customize your Outlook calendar views to efficiently manage your schedule. Learn to switch between day, work week, week, and month views for a comprehensive overview. Explore split mode, customize working days and times, adjust appearance, and incorporate holidays. Tailor your calendar to suit your specific needs and enhance your scheduling experience!
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OneDrive - Edit, Delete a Share
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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How do I prevent the transfer of an email?
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Change the default font for your emails
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Answering a scheduling poll
- 1:14
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Create a scheduling poll
- 4:12
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Saving a message
- 1:43
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Create and modify a group
- 2:19
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Use the scheduling poll dashboard
- 2:42
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How do I block a sender?
- 1:01
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Tell me what you want to do
- 0:57
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Delay or schedule e-mail sending
- 2:14
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Join a group
- 1:34
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Discovering the Outlook 2016 interface
- 2:54
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Accessing applications from a group
- 1:59
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How do I share a document securely with Outlook?
- 1:49
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Organizing your messages using rules
- 2:54
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Attach a message, a contact, a file, or a task
- 2:22
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Presentation of the task module
- 3:31
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Creating a group
- 2:38
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Recall or replace an e-mail you sent
- 1:25
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Automatically mark deleted emails as read
- 0:46
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Request a read receipt or confirmation of delivery
- 2:18
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Sending automatic replies
- 2:03
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Create a task and create a recurring task
- 2:30
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Recover deleted items
- 1:43
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Process a received message
- 2:02
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Introducing Outlook
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Create a task from a message
- 2:14
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Translate your emails into Outlook
- 2:40
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Insert elements into the mails (table, graphic, images)
- 2:56
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Let Outlook read your emails out loud
- 0:32
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Create an e-mail message
- 2:46
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Presentation and discovery of contacts
- 1:09
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Respond to a meeting
- 0:48
- Viewed 3578 times
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How to launch a New Teams Meeting in Outlook
- 3:49
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Manage Your Working Time in MyAnalytics
- 0:34
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Creating a draft
- 1:24
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Schedule sending emails in Outlook
- 0:54
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Organizing in folders
- 2:36
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Calendar delegation
- 1:28
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Schedule a meeting
- 1:50
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Using conversation mode
- 1:25
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Discover the new simplified ribbon
- 0:29
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Export contacts from Outlook
- 1:09
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Import contacts into Outlook
- 1:52
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Create a contact & add and use contacts
- 2:36
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Temporarily turn off notifications
- 0:23
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Getting Started with Outlook Mobile App
- 1:53
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Dictate email messages in Outlook
- 0:34
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Manage recurring appointments
- 2:12
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The Bcc field in detail
- 1:54
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Sharing the calendar
- 2:11
- Viewed 3319 times
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Publish the calendar
- 1:20
- Viewed 3296 times
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Fill in your work schedules in Outlook
- 1:29
- Viewed 3292 times
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Manage displays
- 2:26
- Viewed 3289 times
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Quickly sort emails
- 0:27
- Viewed 3280 times
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Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3275 times
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Display 3 time zones
- 0:37
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Creating an e-mail template
- 1:16
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Using categories
- 2:15
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Ribbon preview
- 2:55
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Sorting & searching your mails
- 2:50
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Junk email
- 2:16
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Cleaning your inbox
- 2:39
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Set or remove reminders
- 0:59
- Viewed 3229 times
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Introducing Office 365 Groups
- 1:29
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Prevent recipients from forwarding emails
- 0:34
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Assigning a task
- 1:13
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Clutter
- 1:31
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Printing messages
- 1:10
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Prevent forwarding of a meeting
- 0:29
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Identify meeting members
- 0:26
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Conduct surveys
- 1:38
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Using the Scheduling Assistant
- 1:07
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How do I recognize a fraudulent email?
- 2:01
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Open a shared calendar
- 1:30
- Viewed 3099 times
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Custom your personal reminders and notifications
- 0:44
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Show other people's calendar
- 0:52
- Viewed 3084 times
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Make your Outlook signature accessible
- 0:44
- Viewed 3075 times
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Edit and customize views
- 1:24
- Viewed 3049 times
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Having a conversation within a group
- 3:21
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Remove a member from a group
- 0:29
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Create and add a signature to messages
- 1:21
- Viewed 2995 times
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Create an appointment
- 1:56
- Viewed 2979 times
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How to protect an email by encryption?
- 2:41
- Viewed 2925 times
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Manage attachments
- 1:51
- Viewed 2921 times
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Create a meeting in the group calendar
- 1:12
- Viewed 2891 times
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Manage new message notifications
- 1:42
- Viewed 2847 times
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Go further with Outlook Mobile
- 2:24
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Presentation and discovery of the calendar
- 1:26
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Expand your LinkedIn network via Outlook
- 0:39
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Outlook Mobile for Daily Use
- 4:46
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General security practices in Outlook
- 1:03
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Improving email accessibility
- 1:33
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Improve the accessibility of your images in emails
- 0:46
- Viewed 2643 times
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Add accessible tables and lists
- 0:49
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1743 times
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Draft an Email with Copilot
- 02:36
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Summarize Email Threads with Copilot
- 01:05
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Improve Email Writing with Copilot Coaching
- 01:47
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Search from emails with Copilot
- 00:53
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Task Module Overview
- 01:56
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Recover deleted items
- 01:09
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Organize Your Messages with Rules
- 02:01
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The Bcc Field in Detail
- 01:53
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Grant delegate access in Microsoft 365 administration
- 01:23
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Create a reminder for yourself
- 01:59
- Viewed 483 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 474 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 463 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 415 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 412 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 396 times
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Recall or replace an e-mail message
- 01:45
- Viewed 390 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 388 times
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Create and add a signature to messages
- 01:26
- Viewed 384 times
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Manage new message notifications
- 01:40
- Viewed 381 times
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Create different types of events
- 01:46
- Viewed 379 times
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Create an appointment or meeting
- 01:44
- Viewed 377 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 375 times
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Create a Meeting Poll
- 02:48
- Viewed 373 times
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Use the Meeting Dashboard
- 02:48
- Viewed 370 times
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Block a sender
- 01:54
- Viewed 370 times
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Process an incoming message
- 01:53
- Viewed 366 times
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Sort and filter emails
- 02:51
- Viewed 354 times
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Explore the Interface
- 03:22
- Viewed 353 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 349 times
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Respond to a meeting
- 01:00
- Viewed 344 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 343 times
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Share a task list
- 03:10
- Viewed 343 times
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Create a task or reminder
- 01:50
- Viewed 334 times
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Manage Teams online meeting options
- 01:56
- Viewed 331 times
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Create an Email Template
- 01:40
- Viewed 331 times
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Add a third-party application
- 02:40
- Viewed 331 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 330 times
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Save and Print a Message
- 01:48
- Viewed 329 times
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Respond to a Meeting Poll
- 01:30
- Viewed 329 times
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Organize into Folders
- 01:57
- Viewed 325 times
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Change the default font of your emails
- 01:05
- Viewed 324 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 324 times
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Create a task from a message
- 02:00
- Viewed 323 times
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Manage Views
- 02:36
- Viewed 321 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 319 times
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Open a Shared Calendar
- 01:29
- Viewed 315 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 314 times
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Introduce the new version of Outlook
- 02:01
- Viewed 312 times
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Use the Scheduling Assistant
- 01:42
- Viewed 312 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 312 times
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Prevent transfer for a meeting
- 01:19
- Viewed 308 times
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Share Your Calendar
- 01:54
- Viewed 307 times
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Delay Email Delivery
- 01:10
- Viewed 306 times
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Improve Email Accessibility
- 02:02
- Viewed 304 times
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Use a Shared Mailbox
- 01:18
- Viewed 303 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 302 times
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Calendar Delegation Setup
- 01:21
- Viewed 301 times
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Identify a fraudulent email
- 02:06
- Viewed 296 times
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Search options
- 01:23
- Viewed 295 times
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Share a document securely with Outlook
- 02:21
- Viewed 294 times
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Mailbox Delegation Setup
- 01:59
- Viewed 291 times
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Automate Routine Actions
- 02:19
- Viewed 290 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 290 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 285 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 284 times
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Prevent the forwarding of an email
- 01:01
- Viewed 283 times
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View Other Calendars
- 00:50
- Viewed 282 times
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Use Categories
- 02:51
- Viewed 280 times
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Use Conversation View
- 01:47
- Viewed 276 times
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Translate Emails in Outlook
- 01:32
- Viewed 276 times
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Respond to invitations as a delegate
- 02:55
- Viewed 276 times
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Clean Up Your Inbox
- 01:18
- Viewed 272 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 270 times
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Display Three Time Zones
- 01:52
- Viewed 269 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 263 times
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Protect an email by encrypting
- 01:10
- Viewed 261 times
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Easily Sort Your Mails
- 01:38
- Viewed 256 times
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Introduction to Microsoft Outlook
- 01:09
- Viewed 252 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 251 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 250 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 238 times
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Reply to an Email with Copilot
- 01:10
- Viewed 100 times
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Plan with Copilot
- 01:15
- Viewed 70 times
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Remove a watermark
- 2:20
- Viewed 16489 times
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How to add branching logic in Microsoft Forms
- 1:55
- Viewed 5711 times
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Align flow chart shapes and add connectors
- 4:48
- Viewed 5470 times
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Change font size, line spacing, and indentation
- 5:09
- Viewed 5440 times
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Ink Equation
- 0:41
- Viewed 5234 times
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Convert handwritten texts or drawings with Powerpoint
- 0:33
- Viewed 5164 times
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AVERAGEIFS and IFERROR
- 4:45
- Viewed 5099 times
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Change list formatting on the slide master
- 5:22
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Trigger text to play over a video
- 2:58
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Insert items in a presentation
- 2:38
- Viewed 5036 times
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Convert a picture into Data with Excel
- 0:25
- Viewed 4999 times
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3D Maps
- 1:41
- Viewed 4783 times
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Edit headers and footers on the slide master
- 4:56
- Viewed 4782 times
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Print Notes Pages as handouts
- 3:15
- Viewed 4688 times
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Add a "Date" field to your form or quiz in Microsoft Forms
- 1:06
- Viewed 4663 times
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Three ways to add numbers in Excel Online
- 3:15
- Viewed 4659 times
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Add headers and footers to slides
- 3:52
- Viewed 4599 times
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Finalize and review a presentation
- 2:02
- Viewed 4509 times
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Add a sound effect to a transition
- 3:45
- Viewed 4496 times
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Add sound effects to an animation
- 4:29
- Viewed 4488 times
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Create a combo chart
- 1:47
- Viewed 4472 times
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COUNTIFS and SUMIFS
- 5:30
- Viewed 4461 times
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More complex formulas
- 4:17
- Viewed 4415 times
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Save time by creating your form with quick import
- 2:20
- Viewed 4340 times
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Manage conditional formatting
- 4:30
- Viewed 4331 times
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Create a new slide master and layouts
- 5:13
- Viewed 4326 times
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Animate charts and SmartArt
- 3:36
- Viewed 4318 times
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Create dynamic visual title using the Selected Value function
- 5:42
- Viewed 4298 times
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Functions and formulas
- 3:24
- Viewed 4290 times
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The nuts and bolts of VLOOKUP
- 3:05
- Viewed 4288 times
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Work with a motion path
- 2:50
- Viewed 4254 times
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Customize the slide master
- 4:38
- Viewed 4253 times
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Use formulas to apply conditional formatting
- 4:20
- Viewed 4239 times
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Manage drop-down lists
- 6:12
- Viewed 4227 times
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Start using Excel
- 4:22
- Viewed 4226 times
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Trigger an animation effect
- 2:29
- Viewed 4224 times
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Create a flow chart
- 3:27
- Viewed 4215 times
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Prepare a basic handout
- 4:30
- Viewed 4207 times
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New Chart types
- 1:52
- Viewed 4203 times
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Copy a VLOOKUP formula
- 3:27
- Viewed 4190 times
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The SUMIF function
- 5:27
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VLOOKUP: How and when to use it
- 2:38
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Build an org chart using the text pane
- 4:00
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Create slide content and save the template
- 4:50
- Viewed 4138 times
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How to simultaneously edit and calculate formulas across multiple worksheets
- 3:07
- Viewed 4125 times
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AVERAGEIF function
- 3:04
- Viewed 4111 times
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The SUM function
- 4:37
- Viewed 4109 times
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Look up values on a different worksheet
- 2:39
- Viewed 4087 times
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Using functions
- 5:12
- Viewed 4080 times
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Measure how people feel about something with the Likert scale in Microsoft Forms
- 2:02
- Viewed 4080 times
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Advanced formulas and references
- 4:06
- Viewed 4043 times
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Insert columns and rows
- 4:16
- Viewed 4040 times
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Password protect workbooks and worksheets in detail
- 6:00
- Viewed 4031 times
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How to link cells and calculate formulas across multiple worksheets
- 2:10
- Viewed 4028 times
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How to simultaneously view multiple worksheets
- 3:25
- Viewed 4009 times
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Animate pictures, shapes, text, and other objects
- 4:02
- Viewed 4007 times
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Take conditional formatting to the next level
- 3:37
- Viewed 4001 times
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Add numbers
- 2:54
- Viewed 3999 times
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Customize charts
- 4:28
- Viewed 3994 times
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Work with macros
- 4:40
- Viewed 3991 times
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Print a worksheet on a specific number of pages
- 4:34
- Viewed 3990 times
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Create an automated workflow for Microsoft Forms with Power Automate
- 5:09
- Viewed 3978 times
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Create slicers
- 3:55
- Viewed 3966 times
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How to track and monitor values with the Watch Window
- 2:42
- Viewed 3951 times
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Subtract time
- 3:58
- Viewed 3950 times
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Advanced filter details
- 4:13
- Viewed 3949 times
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Use slide masters to customize a presentation
- 3:07
- Viewed 3949 times
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Create quick measures
- 3:02
- Viewed 3948 times
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Print headings, gridlines, formulas, and more
- 4:29
- Viewed 3944 times
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Freeze panes in detail
- 3:30
- Viewed 3942 times
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Password protect workbooks and worksheets
- 2:27
- Viewed 3942 times
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Customize colors and save the theme
- 4:45
- Viewed 3929 times
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AutoFilter details
- 3:27
- Viewed 3910 times
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Customize the design and layouts
- 5:06
- Viewed 3910 times
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More print options
- 5:59
- Viewed 3909 times
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Backgrounds in PowerPoint: First Steps
- 3:20
- Viewed 3909 times
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Add a picture watermark
- 4:36
- Viewed 3909 times
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Create a template from a presentation
- 3:09
- Viewed 3906 times
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Create pie, bar, and line charts
- 3:13
- Viewed 3904 times
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Print slides, notes, or handouts
- 2:48
- Viewed 3888 times
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Input and error messages
- 2:52
- Viewed 3874 times
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IF with AND and OR
- 3:35
- Viewed 3872 times
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Conditionally format dates
- 2:38
- Viewed 3867 times
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Copying formulas
- 3:00
- Viewed 3857 times
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Create custom animations with motion paths
- 3:39
- Viewed 3855 times
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Assign a button to a macro
- 2:49
- Viewed 3849 times
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Multiple choice questions in Microsoft Forms
- 2:14
- Viewed 3849 times
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Sort details
- 4:46
- Viewed 3843 times
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Insert headers and footers
- 2:02
- Viewed 3842 times
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Combine data from multiple worksheets
- 2:50
- Viewed 3841 times
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Drop-down list settings
- 4:14
- Viewed 3839 times
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Header and footer details
- 3:41
- Viewed 3830 times
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How to create a table
- 2:11
- Viewed 3829 times
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Work with handout masters
- 4:34
- Viewed 3825 times
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Print worksheets and workbooks
- 1:07
- Viewed 3806 times
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Animate pictures and shapes
- 4:17
- Viewed 3804 times
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Change the theme background
- 5:38
- Viewed 3793 times
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Picture backgrounds: Two methods
- 4:58
- Viewed 3784 times
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Print handouts
- 4:32
- Viewed 3762 times
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Basic math
- 2:28
- Viewed 3759 times
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Operator order
- 2:04
- Viewed 3750 times
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Save your macro
- 2:59
- Viewed 3749 times
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Screen recording
- 0:49
- Viewed 3746 times
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Advanced IF functions
- 3:22
- Viewed 3728 times
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Creating and managing a group
- 1:56
- Viewed 3719 times
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Cell references
- 1:34
- Viewed 3709 times
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Weighted average
- 2:06
- Viewed 3689 times
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Use conditional formatting
- 2:02
- Viewed 3689 times
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Copy a chart
- 2:59
- Viewed 3688 times
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Improved version history
- 0:51
- Viewed 3674 times
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Customize master layouts
- 4:57
- Viewed 3670 times
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Apply and change a theme
- 5:13
- Viewed 3638 times
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Add formulas and references
- 2:52
- Viewed 3637 times
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Use slicers to filter data
- 1:25
- Viewed 3603 times
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Conditionally format text
- 2:12
- Viewed 3595 times
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Prepare and run your presentation
- 1:28
- Viewed 3585 times
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How to use 3-D reference or tridimensional formulas
- 3:01
- Viewed 3579 times
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Removing backgrounds in PowerPoint
- 2:45
- Viewed 3566 times
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One click Forecasting
- 1:01
- Viewed 3564 times
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Nested IF functions
- 3:30
- Viewed 3557 times
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Add headers and footers to a presentation
- 2:50
- Viewed 3555 times
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Combine a path with other effects
- 4:49
- Viewed 3554 times
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90 seconds about PowerPoint Slide Masters
- 1:17
- Viewed 3542 times
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Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3536 times
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Copy and remove conditional formatting
- 1:11
- Viewed 3513 times
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Conditional formatting
- 3:35
- Viewed 3486 times
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AutoFill and Flash Fill
- 1:36
- Viewed 3485 times
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Create an org chart
- 3:09
- Viewed 3479 times
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Use the drill down filter
- 4:41
- Viewed 3472 times
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Edit headers and footers for handouts
- 2:43
- Viewed 3455 times
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Freeze or lock panes
- 1:06
- Viewed 3450 times
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Summarize Your Notes with Copilot
- 1:45
- Viewed 3434 times
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Build an org chart using SmartArt Tools
- 5:09
- Viewed 3433 times
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Average a group of numbers
- 2:01
- Viewed 3427 times
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Add staff members
- 2:57
- Viewed 3420 times
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Edit a macro
- 3:29
- Viewed 3419 times
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New chart types
- 0:39
- Viewed 3416 times
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Objectifs :
This tutorial aims to enhance your schedule management by teaching you how to customize your calendar views in Outlook, allowing for efficient planning and organization of your appointments and meetings.
Chapitres :
-
Introduction to Calendar Views
In this tutorial, we will explore how to enhance your schedule management by tailoring your calendar views in Outlook. Customizing your calendar allows you to switch views quickly and efficiently, making it easier to manage your time. -
Available Calendar Views
Outlook offers several calendar views to help you manage your schedule effectively: - **Day View**: Displays details of one day, including hours and appointments. - **Work Week View**: Shows the calendar from Monday to Friday. - **Week View**: Covers the entire week, including weekends. - **Month View**: Provides a full monthly overview. You can find these buttons in the Home or View tab of the calendar. -
Using Split Mode
The Split Mode feature allows you to view selected calendars next to each other. This makes it easier to compare schedules and arrange meetings efficiently. -
Customizing Work Hours and Time Zone
If the default work week shown in Outlook isn’t to your liking, you can customize it: 1. Navigate to the View tab. 2. Click on Calendar Settings. 3. Go to Work Hours and Time Zone. Here, you can adjust the working days, as well as the start and end times according to your preferences. -
Adjusting Calendar Appearance
In the settings, you will find additional options under the View tab: - Adjust the calendar's appearance. - Change the work week starting day. - Set meeting durations from 5 to 60 minutes. - Select time zones for events and enable auto-adjust for travel. - Set the language and choose calendar types for cultural or religious needs. -
Adding Holidays to Your Calendar
To include holidays in your calendar: 1. On the left side of the calendar grid, choose 'Add a Calendar'. 2. Click on 'Holidays' from the list. 3. Select the countries whose holidays you want to add. Outlook will then import the relevant holidays into your calendar. This may take a few moments to process, and once completed, the holiday calendar will be visible in the left pane. -
Conclusion
These display options allow you to tailor your calendar to suit your specific requirements, enhancing your overall schedule management. By customizing your calendar views and settings, you can improve your productivity and ensure that you never miss an important appointment.
FAQ :
How can I customize my calendar views in Outlook?
You can customize your calendar views by navigating to the view tab and selecting the desired view such as day, work week, week, or month. You can also adjust settings for work hours and time zones.
What is the split mode feature in Outlook calendars?
The split mode feature allows you to view selected calendars next to each other, making it easier to compare schedules and arrange meetings efficiently.
Can I add holidays to my Outlook calendar?
Yes, you can add holidays by selecting 'Add a calendar' on the left side of the calendar grid and choosing 'Holidays' from the list. You can then select the countries whose holidays you want to include.
How do I change the start and end times for my work hours?
To change your work hours, go to the view tab, click on calendar settings, and then navigate to work hours and time zone. Here, you can customize your working days and times.
What are the different calendar types I can choose from?
You can choose different calendar types based on cultural or religious needs, which can be set in the calendar settings under the view tab.
Quelques cas d'usages :
Efficient Meeting Scheduling
By using the split mode feature, professionals can compare multiple team members' calendars side by side, making it easier to find suitable meeting times without conflicts.
Customizing Work Hours for Flexibility
Employees can customize their work hours in Outlook to reflect their actual availability, which can help in managing work-life balance and ensuring that colleagues are aware of their working times.
Planning Around Holidays
By adding holidays to their calendar, teams can better plan projects and deadlines, ensuring that all members are aware of non-working days and can adjust their schedules accordingly.
Time Zone Management for Remote Teams
For teams spread across different time zones, adjusting the time zone settings in Outlook can help in scheduling meetings that accommodate all members, reducing confusion and missed appointments.
Visualizing Monthly Goals
Using the month view in Outlook allows professionals to visualize their goals and deadlines for the month, helping them to prioritize tasks and manage their time effectively.
Glossaire :
Schedule Management
The process of organizing and planning tasks and appointments to optimize time and resources.
Calendar Views
Different formats in which a calendar can be displayed, such as day, work week, week, and month.
Split Mode
A feature that allows users to view multiple calendars side by side for easier comparison and scheduling.
Work Hours
The specific hours during which an individual is available to work, which can be customized in calendar settings.
Time Zone
A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.
Meeting Durations
The length of time allocated for meetings, which can be adjusted in calendar settings.
Holidays
Days of celebration or observance that are recognized by a country or culture, which can be added to a calendar.