Outlook - Search options Tutorial

Tired of searching for emails in Outlook? This video offers valuable tips to make it easier. Learn to refine your search using the search bar, pick specific folders, and use advanced search criteria like sender's address, email subject, or date range. Discover how to quickly locate items and view all emails from a specific sender. Say goodbye to tiresome searches and hello to efficient email discovery with Outlook!

  • 01:23
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Objectifs :

This video aims to simplify the process of searching for emails in Outlook by demonstrating how to effectively use the search bar and its various features to locate emails quickly and efficiently.

Chapitres :

  1. Introduction to Email Searching in Outlook
    Searching for emails in different folders within Outlook can often be a tedious task. This video provides a step-by-step guide to streamline the email search process, making it easier for users to find the information they need.
  2. Using the Search Bar
    Begin your search by utilizing the search bar located at the top of the Outlook interface. By default, this search function operates within the current folder you are viewing. Simply enter your search term to quickly locate relevant items.
  3. Refining Your Search
    To enhance your search results, you can use the drop-down menu next to the search bar to select a specific folder. If your initial search yields no results, Outlook will suggest similar items to help you refine your search further.
  4. Advanced Search Options
    The search bar offers various options to narrow down your results. For instance, you can filter emails by criteria such as: - Emails with attachments - Emails marked as high importance - A combination of these criteria To access detailed options, click on the filter icon next to the search bar.
  5. Specifying Search Criteria
    When using advanced search, you can specify additional criteria to refine your results, including: - Sender's address - Email subject - Specific date range Including these parameters will help you narrow down your search effectively.
  6. Viewing Emails from a Specific Sender
    A quick tip for viewing all emails from a specific sender is to click on one of their emails. Hover over their name and select 'Messages.' A new window will pop up, displaying every email received from that sender.
  7. Conclusion
    By following these steps, you can utilize advanced search features in Outlook to efficiently find the emails you are looking for. This guide simplifies the email search process, allowing for a more organized and productive email management experience.

FAQ :

How do I search for emails in Outlook?

To search for emails in Outlook, use the search bar at the top of the application. Enter your search term, and by default, it will search within the current folder. You can also select a specific folder from the drop-down menu next to the search bar.

What if I can't find the email I'm looking for?

If your search yields no results, Outlook will suggest similar items. You can further refine your search by using the options in the search bar, such as filtering by attachments, importance, or other criteria.

Can I search for emails from a specific sender?

Yes, to see all emails from a specific sender, click on one of their emails, hover over their name, and select 'Messages.' A window will pop up showing every email from that sender.

What are search criteria in Outlook?

Search criteria are specific parameters you can set to narrow down your search results in Outlook. This includes the sender's address, email subject, or a particular date range.

How can I use advanced search in Outlook?

To use advanced search in Outlook, click on the filter icon next to the search bar and specify your search criteria. You can include multiple criteria to refine your results further.

Quelques cas d'usages :

Finding Important Emails

In a busy work environment, you may need to quickly locate emails marked as high importance. By using the search bar and filtering for high importance emails, you can prioritize your responses and manage your time effectively.

Locating Emails with Attachments

If you are looking for a specific document sent via email, you can use the search bar to filter emails with attachments. This is particularly useful for project management where documents are frequently shared.

Tracking Communication with a Client

When managing client relationships, you may need to review all communications with a specific client. By hovering over the client's email and selecting 'Messages,' you can quickly access all emails exchanged, ensuring you have all the necessary information for your next meeting.

Organizing Emails by Date

If you need to find emails from a specific time period, you can set a date range in the search criteria. This helps in organizing and retrieving emails related to specific projects or events.

Improving Email Management Efficiency

By utilizing the advanced search features in Outlook, you can significantly improve your email management efficiency. This allows you to quickly find relevant emails, reducing time spent searching and increasing productivity.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Search Bar

A tool located at the top of Outlook that allows users to input search terms to locate emails and other items within the application.

Search Criteria

Specific parameters set by the user to refine search results, such as sender's address, email subject, or date range.

Filter Icon

An icon next to the search bar in Outlook that provides additional options to narrow down search results based on various criteria.

High Importance

A flag that can be set on an email to indicate that it requires immediate attention from the recipient.

Attachments

Files that are sent along with an email, which can include documents, images, or other types of files.

résultat(s)
00:00:06
This video will show you how to make it easier.
00:00:09
Start by using the search bar at the top of outlook.
00:00:12
By default, it searches within the current folder.
00:00:15
Enter your search term to quickly locate items for a more refined search.
00:00:19
Use the drop down menu next to the search bar to pick a specific folder.
00:00:24
If nothing is found, outlook will suggest similar items
00:00:28
to further refine your search. Use the options in the search bar.
00:00:32
For example,
00:00:33
you can look for emails with attachments on red ones or those
00:00:37
marked as high importance or search using all these criteria together,
00:00:42
use the filter icon next to the search bar. For detailed options
00:00:47
specify your search criteria like the sender's address,
00:00:50
email subject or a particular date range.
00:00:54
To further narrow down your results. You can include additional criteria.
00:00:59
Click on search
00:01:01
matching items will be displayed in the results section.
00:01:04
A quick tip to see all emails from a specific sender, click on one of their emails
00:01:10
hover over their name
00:01:12
and select messages.
00:01:14
A window will pop up showing every email from that sender.
00:01:18
That's all.
00:01:19
Now you can use advanced search and outlook to find what you're looking for.

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résultat(s)
00:00:03
Procurar e-mails em diferentes pastas e outlook pode ser cansativa.
00:00:06
Este vídeo mostrar-lhe-á como torná-lo mais fácil.
00:00:09
Comece usando a barra de pesquisa na parte superior do outlook.
00:00:12
Por predefinição, procura na pasta actual.
00:00:15
Introduza o seu termo de pesquisa para localizar rapidamente itens para uma pesquisa mais refinada.
00:00:19
Use o menu suspenso ao lado da barra de pesquisa para escolher uma pasta específica.
00:00:24
Se nada for encontrado, o outlook irá sugerir itens semelhantes
00:00:28
para refinar ainda mais a sua pesquisa. Utilize as opções na barra de pesquisa.
00:00:32
Por exemplo,
00:00:33
pode procurar e-mails com anexos em vermelho ou aqueles
00:00:37
assinalados como de grande importância ou pesquisa utilizando todos estes critérios em conjunto,
00:00:42
use o ícone de filtro ao lado da barra de pesquisa. Para opções detalhadas
00:00:47
especificar os seus critérios de pesquisa, como o endereço do remetente,
00:00:50
assunto do e-mail ou um intervalo de datas específico.
00:00:54
Para restringir ainda mais os seus resultados. Pode incluir critérios adicionais.
00:00:59
Clique em pesquisar
00:01:01
os itens correspondentes serão apresentados na secção de resultados.
00:01:04
Uma dica rápida para ver todos os e-mails de um remetente específico, clique num dos seus e-mails
00:01:10
passar o tempo sobre o nome
00:01:12
e seleccionar mensagens.
00:01:14
Uma janela aparecerá mostrando todos os e-mails desse remetente.
00:01:18
Isso é tudo.
00:01:19
Agora pode usar a pesquisa avançada e o outlook para encontrar o que procura.

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résultat(s)
00:00:03
La ricerca di e-mail in diverse cartelle e Outlook può essere faticosa.
00:00:06
Questo video ti mostrerà come renderlo più semplice.
00:00:09
Inizia utilizzando la barra di ricerca nella parte superiore di Outlook.
00:00:12
Per impostazione predefinita, esegue la ricerca all'interno della cartella corrente.
00:00:15
Inserisci il termine di ricerca per individuare rapidamente gli elementi per una ricerca più raffinata.
00:00:19
Usa il menu a discesa accanto alla barra di ricerca per scegliere una cartella specifica.
00:00:24
Se non viene trovato nulla, Outlook suggerirà elementi simili
00:00:28
per affinare ulteriormente la ricerca. Usa le opzioni nella barra di ricerca.
00:00:32
Ad esempio
00:00:33
puoi cercare le email con allegati in rosso o in quelli
00:00:37
contrassegnate come di alta importanza o effettuate una ricerca utilizzando tutti questi criteri insieme,
00:00:42
usa l'icona del filtro accanto alla barra di ricerca. Per opzioni dettagliate
00:00:47
specifica i criteri di ricerca come l'indirizzo del mittente,
00:00:50
oggetto dell'email o un determinato intervallo di date.
00:00:54
Per restringere ulteriormente i risultati. Puoi includere criteri aggiuntivi.
00:00:59
Fai clic su Cerca
00:01:01
gli elementi corrispondenti verranno visualizzati nella sezione dei risultati.
00:01:04
Un suggerimento rapido per vedere tutte le email di un mittente specifico, fai clic su una delle sue email
00:01:10
passa con il mouse sul loro nome
00:01:12
e seleziona messaggi.
00:01:14
Apparirà una finestra che mostra tutte le email di quel mittente.
00:01:18
Questo è tutto
00:01:19
Ora puoi utilizzare la ricerca avanzata e Outlook per trovare ciò che stai cercando.

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résultat(s)
00:00:03
Поиск писем в разных папках и Outlook может быть утомительным.
00:00:06
В этом видео вы узнаете, как это упростить.
00:00:09
Начните с панели поиска в верхней части Outlook.
00:00:12
По умолчанию поиск выполняется в текущей папке.
00:00:15
Введите поисковый запрос, чтобы быстро найти нужные элементы для более точного поиска.
00:00:19
Используйте выпадающее меню рядом со строкой поиска, чтобы выбрать определенную папку.
00:00:24
Если ничего не найдено, Outlook предложит похожие товары
00:00:28
для дальнейшего уточнения поиска. Используйте опции в строке поиска.
00:00:32
Например,
00:00:33
вы можете искать письма с вложениями на красных или других
00:00:37
помеченные как имеющие высокую степень важности или поиск с использованием всех этих критериев вместе,
00:00:42
используйте значок фильтра рядом со строкой поиска. Для получения подробных опций
00:00:47
укажите критерии поиска, такие как адрес отправителя,
00:00:50
тема письма или определенный диапазон дат.
00:00:54
Чтобы еще больше сузить результаты. Можно включить дополнительные критерии.
00:00:59
Нажмите на поиск
00:01:01
Соответствующие товары будут отображаться в разделе результатов.
00:01:04
Краткий совет, чтобы увидеть все письма от определенного отправителя: нажмите на одно из писем этого отправителя
00:01:10
наведите курсор на его имя
00:01:12
и выберите сообщения.
00:01:14
Появится всплывающее окно с каждым электронным письмом от этого отправителя.
00:01:18
Вот и все.
00:01:19
Теперь вы можете использовать расширенный поиск и Outlook, чтобы найти то, что ищете.

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