SharePoint (Modern Sites) - Customise my site Homepage Tutorial

Learn how to customize your SharePoint site homepage with this intermediate-level video. Discover how to personalize your site and create content using web parts, without any coding knowledge.

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Available in Microsoft365

Objectifs :

The objective of this video is to guide users through the process of customizing a SharePoint homepage, enabling them to create a more personalized and functional workspace without needing coding skills.

Chapitres :

Introduction to SharePoint Customization
In this section, the manager of the IT team introduces the purpose of the video, which is to customize the SharePoint homepage. The manager emphasizes the importance of personalizing the site to enhance user experience.
Accessing the Edit Mode
To begin customizing the homepage, the manager clicks on the 'Edit' button located on the right side of the screen. This action allows access to various web parts and customization options available in SharePoint.
Understanding Web Parts
A web part is described as a widget that facilitates content creation on SharePoint without requiring coding knowledge. The manager provides an example of quick links, demonstrating how to move, edit, or delete them using simple drag-and-drop functionality.
Adding and Deleting Web Parts
The manager explains how to add new web parts by clicking the plus icon between existing parts. A variety of web parts are available out of the box, and users can also program or download additional ones. The manager decides to delete existing web parts to start fresh.
Structuring the Homepage
The homepage is organized into sections. The manager identifies two sections and demonstrates how to add a new section by clicking the plus icon. Users can choose from templates or create blank sections with different column layouts. The manager opts for a two-column section.
Adding Content to Sections
In the left column of the new section, the manager adds a text web part to describe the objectives of the site and what employees can find there. In the right column, a library web part is added for quick access to the default document library.
Finalizing the Customization
The manager decides to delete an unnecessary section at the bottom of the page. For the last section, a news web part is added to consolidate news sharing via SharePoint. This allows for a centralized location for news updates.
Publishing Changes
Once the customization is complete, the manager clicks on 'Republish' to make the changes visible to all users accessing the site. It is emphasized that failing to republish will prevent others from seeing the modifications.
Conclusion
The video concludes with the manager reflecting on the successful customization of the SharePoint homepage, highlighting the ease of use and the benefits of personalizing the workspace for better collaboration.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and content sharing within organizations. It allows teams to work together on projects, share files, and manage workflows.

How do I customize my SharePoint homepage?

To customize your SharePoint homepage, click on 'Edit' to enter edit mode. You can add, move, or delete Web Parts, create sections, and republish your changes to make them visible to others.

What are Web Parts in SharePoint?

Web Parts are modular components that allow users to add various types of content to SharePoint pages. They can include text, images, links, and more, and can be easily customized.

What happens if I don't republish my changes in SharePoint?

If you do not republish your changes, they will remain private and not visible to other users. Other users will not be able to see or modify the page until it is republished.

Can I add a news section to my SharePoint page?

Yes, you can add a news section to your SharePoint page using a Web Part. This allows you to share updates and news with your team in one centralized location.

Quelques cas d'usages :

Team Collaboration

Using SharePoint to create a centralized hub for team collaboration, where team members can access documents, share updates, and manage projects effectively.

Document Management

Implementing a document library in SharePoint to organize and manage company documents, ensuring version control and easy access for all team members.

Customizing Company Intranet

Customizing the SharePoint homepage to reflect company branding and provide quick access to important resources, enhancing employee engagement and productivity.

Sharing Company News

Creating a news section on the SharePoint homepage to keep employees informed about company updates, events, and announcements, fostering a sense of community.

Training and Onboarding

Using SharePoint to create a training portal for new employees, where they can access onboarding materials, training documents, and quick links to essential resources.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Web Part

A modular unit of information that forms the building blocks of a SharePoint page. Web Parts can display various types of content, such as text, images, or links, and can be customized without coding.

Document Library

A SharePoint feature that allows users to store, manage, and share documents and files. It provides version control and access permissions.

Republish

The action of saving and making changes to a SharePoint page visible to all users. If changes are not republished, they remain private and inaccessible to others.

Quick Links

A Web Part in SharePoint that allows users to create shortcuts to frequently accessed documents, pages, or external links.

Section

A designated area on a SharePoint page that can contain one or more Web Parts. Sections can be customized in terms of layout and content.

Template

A pre-designed layout in SharePoint that can be used to create new sections or pages quickly, ensuring consistency in design.

00:00:00

I am the manager of the IT team

00:00:01

and we have been using this

00:00:03

SharePoint site for quite some time.

00:00:06

Now I would like to go ahead and

00:00:08

customize the home page in order

00:00:10

to give it a more personal touch.

00:00:12

I'm going to click on Edit on the

00:00:15

right of my screen and let's discover

00:00:18

together the web port and cycles.

00:00:21

A web port is like a widget that allows

00:00:23

me to create content on SharePoint.

00:00:25

Without knowing how to code anything,

00:00:28

let's take an example.

00:00:29

Here I have the quick links.

00:00:31

I can move them with a simple drag and drop.

00:00:35

I can edit them or even delete them.

00:00:39

In between each port I will find this icon,

00:00:43

the plus which allows me to

00:00:45

add another web port.

00:00:47

Here are all the web ports available

00:00:50

in SharePoint out-of-the-box.

00:00:51

You can also program some

00:00:53

more and download some more.

00:00:56

Let's go ahead and delete the web ports.

00:01:01

Now that everything is blank,

00:01:02

let's start from scratch.

00:01:04

My page is divided in sections.

00:01:07

This is section one.

00:01:09

This is Section 2.

00:01:10

By clicking on the plus icon,

00:01:13

I can go ahead and add another section.

00:01:16

This section can be a template or a blank.

00:01:22

1-2 columns, 3 vertical section,

00:01:24

1/3 right, 1/3 left.

00:01:26

It's up to me.

00:01:28

I would like a two column section.

00:01:31

In this one on the left I'm going to

00:01:33

click on the plus and add a text Web Part.

00:01:36

For the text I'm simply going to

00:01:40

describe the objectives of the

00:01:42

site and what my employees and

00:01:43

colleagues will be able to find here.

00:01:50

Now that is done. Just on the right I'm

00:01:53

going to click and add this time a library.

00:02:00

I can add a quick access to

00:02:03

a library in my SharePoint.

00:02:06

I have the default document library.

00:02:08

I just want them to have a

00:02:10

quick access to this library.

00:02:12

At the bottom I'm going to delete this

00:02:16

section because I will not need it.

00:02:20

And finally for the last section,

00:02:21

all I want to do is add a news section.

00:02:26

Indeed, I tend to like to share news via

00:02:29

the news and e-mail option on SharePoint.

00:02:32

This web port will add them together and

00:02:36

make them mutable in one place and only one.

00:02:39

Now that the page looks more

00:02:41

like something I want to upload,

00:02:43

let's click on republish.

00:02:45

Once done, the changes will be visible

00:02:49

by any person accessing this site.

00:02:52

Be careful, if you do not click on republish,

00:02:55

the other people trying to modify

00:02:57

the page will not be able to.

00:02:59

I just customized my first

00:03:01

SharePoint homepage.

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