Outlook - Create a contact group & Communicate through contact groups (distribution list) Tutorial
In this video, you will learn how to create a contact group and communicate through contact groups, also known as distribution lists, in Microsoft Outlook.
The video demonstrates the steps to create a group of contacts, add members from your Outlook contacts or address book, and even type email addresses directly into the list.
You can use the contact group in messages by simply typing its name in the "To" line.
The video also covers how members of the group can see the addresses of other members in the "To" line and how to hide recipient names using the blind carbon copy (BCC) field.
Additionally, the video explains how to view or edit the list of members, add or remove members, and share the contact group with others.
Creating contact groups can be very useful, especially when associated with an email account, as they can be accessed from anywhere, including Outlook Online.
This tutorial provides a comprehensive guide to creating and using contact groups in Microsoft Outlook, enhancing your communication efficiency.
- 3:22
- 2828 views
-
Outlook - Create a contact & add and use contacts
- 2:36
- Viewed 2945 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 2893 times
-
Outlook - Organizing your messages using rules
- 2:54
- Viewed 3264 times
-
Outlook - Discovering the Outlook 2016 interface
- 2:54
- Viewed 3527 times
-
Outlook - Ribbon preview
- 2:55
- Viewed 2951 times
-
Word - Mail merge
- 3:51
- Viewed 2727 times
-
Word - Create and print labels
- 3:05
- Viewed 2342 times
-
Power BI - Introduction to the Query Editor
- 2:33
- Viewed 3272 times
-
Answering a scheduling poll
- 1:14
- Viewed 6690 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 6455 times
-
Change the default font for your emails
- 1:09
- Viewed 5097 times
-
Saving a message
- 1:43
- Viewed 4815 times
-
Create a scheduling poll
- 4:12
- Viewed 4563 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3863 times
-
Tell me what you want to do
- 0:57
- Viewed 3698 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3527 times
-
Join a group
- 1:34
- Viewed 3414 times
-
Create and modify a group
- 2:19
- Viewed 3367 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3357 times
-
Introducing Outlook
- 0:50
- Viewed 3331 times
-
Accessing applications from a group
- 1:59
- Viewed 3316 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3294 times
-
Presentation of the task module
- 3:31
- Viewed 3273 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3269 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3268 times
-
Organizing your messages using rules
- 2:54
- Viewed 3264 times
-
How do I block a sender?
- 1:01
- Viewed 3232 times
-
Creating a group
- 2:38
- Viewed 3220 times
-
Sending automatic replies
- 2:03
- Viewed 3218 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3203 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3203 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3203 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3198 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3190 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3169 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3167 times
-
Process a received message
- 2:02
- Viewed 3150 times
-
Create a task from a message
- 2:14
- Viewed 3135 times
-
Respond to a meeting
- 0:48
- Viewed 3128 times
-
Creating a draft
- 1:24
- Viewed 3105 times
-
Calendar delegation
- 1:28
- Viewed 3092 times
-
Organizing in folders
- 2:36
- Viewed 3084 times
-
Using conversation mode
- 1:25
- Viewed 3080 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3048 times
-
Export contacts from Outlook
- 1:09
- Viewed 3043 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3040 times
-
Schedule a meeting
- 1:50
- Viewed 3033 times
-
Recover deleted items
- 1:43
- Viewed 3024 times
-
Create an e-mail message
- 2:46
- Viewed 3022 times
-
Import contacts into Outlook
- 1:52
- Viewed 3021 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3006 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3005 times
-
Manage recurring appointments
- 2:12
- Viewed 3002 times
-
Sharing the calendar
- 2:11
- Viewed 2989 times
-
Manage displays
- 2:26
- Viewed 2974 times
-
Display 3 time zones
- 0:37
- Viewed 2973 times
-
Temporarily turn off notifications
- 0:23
- Viewed 2971 times
-
Ribbon preview
- 2:55
- Viewed 2951 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 2951 times
-
Creating an e-mail template
- 1:16
- Viewed 2946 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 2945 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 2938 times
-
Quickly sort emails
- 0:27
- Viewed 2938 times
-
Publish the calendar
- 1:20
- Viewed 2936 times
-
Clutter
- 1:31
- Viewed 2935 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 2928 times
-
The Bcc field in detail
- 1:54
- Viewed 2925 times
-
Junk email
- 2:16
- Viewed 2922 times
-
Using categories
- 2:15
- Viewed 2918 times
-
Set or remove reminders
- 0:59
- Viewed 2900 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 2893 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 2882 times
-
Printing messages
- 1:10
- Viewed 2881 times
-
Cleaning your inbox
- 2:39
- Viewed 2876 times
-
Sorting & searching your mails
- 2:50
- Viewed 2872 times
-
Conduct surveys
- 1:38
- Viewed 2867 times
-
Identify meeting members
- 0:26
- Viewed 2835 times
-
Assigning a task
- 1:13
- Viewed 2816 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 2796 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 2778 times
-
Open a shared calendar
- 1:30
- Viewed 2763 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2742 times
-
Show other people's calendar
- 0:52
- Viewed 2741 times
-
Create and add a signature to messages
- 1:21
- Viewed 2731 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2716 times
-
Edit and customize views
- 1:24
- Viewed 2714 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 2651 times
-
Remove a member from a group
- 0:29
- Viewed 2648 times
-
Manage attachments
- 1:51
- Viewed 2620 times
-
Create an appointment
- 1:56
- Viewed 2616 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2586 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2572 times
-
Having a conversation within a group
- 3:21
- Viewed 2569 times
-
Manage new message notifications
- 1:42
- Viewed 2539 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2529 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2518 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2508 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2481 times
-
Improving email accessibility
- 1:33
- Viewed 2402 times
-
General security practices in Outlook
- 1:03
- Viewed 2378 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2376 times
-
Add accessible tables and lists
- 0:49
- Viewed 2367 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2179 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1304 times
-
Draft an Email with Copilot
- 2:35
- Viewed 1022 times
-
Summarize Your Email Exchanges with Copilot
- 0:53
- Viewed 989 times
-
Optimize Email Writing with Copilot Coaching
- 1:41
- Viewed 834 times
-
Search from emails with Copilot
- 00:53
- Viewed 338 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 307 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 207 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 192 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 169 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 163 times
-
Recover deleted items
- 01:09
- Viewed 148 times
-
Task Module Overview
- 01:56
- Viewed 146 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 145 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 144 times
-
Edit and customize views
- 01:55
- Viewed 141 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 140 times
-
Save and Print a Message
- 01:48
- Viewed 139 times
-
Create different types of events
- 01:46
- Viewed 135 times
-
Create and add a signature to messages
- 01:26
- Viewed 134 times
-
Organize into Folders
- 01:57
- Viewed 134 times
-
Create an appointment or meeting
- 01:44
- Viewed 132 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 128 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 128 times
-
Sort and filter emails
- 02:51
- Viewed 128 times
-
Respond to a meeting
- 01:00
- Viewed 127 times
-
Create a reminder for yourself
- 01:59
- Viewed 126 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 123 times
-
The Bcc Field in Detail
- 01:53
- Viewed 123 times
-
Create a task or reminder
- 01:50
- Viewed 123 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 123 times
-
Explore the Interface
- 03:22
- Viewed 121 times
-
Manage Teams online meeting options
- 01:56
- Viewed 121 times
-
Change the default font of your emails
- 01:05
- Viewed 120 times
-
Share a task list
- 03:10
- Viewed 120 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Manage new message notifications
- 01:40
- Viewed 115 times
-
Search options
- 01:23
- Viewed 114 times
-
Create a task from a message
- 02:00
- Viewed 112 times
-
Manage Views
- 02:36
- Viewed 108 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 95 times
-
Block a sender
- 01:54
- Viewed 89 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 88 times
-
Add a third-party application
- 02:40
- Viewed 87 times
-
Create an Email Template
- 01:40
- Viewed 85 times
-
Use a Shared Mailbox
- 01:18
- Viewed 85 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 83 times
-
Clean Up Your Inbox
- 01:18
- Viewed 81 times
-
Share Your Calendar
- 01:54
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 81 times
-
Calendar Delegation Setup
- 01:21
- Viewed 81 times
-
Create a Meeting Poll
- 02:48
- Viewed 80 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 80 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 79 times
-
View Other Calendars
- 00:50
- Viewed 78 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 78 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 77 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 76 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 73 times
-
Delay Email Delivery
- 01:10
- Viewed 72 times
-
Translate Emails in Outlook
- 01:32
- Viewed 72 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 71 times
-
Improve Email Accessibility
- 02:02
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 63 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 63 times
-
Identify a fraudulent email
- 02:06
- Viewed 63 times
-
Share a document securely with Outlook
- 02:21
- Viewed 63 times
-
Easily Sort Your Mails
- 01:38
- Viewed 62 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 62 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 62 times
-
Use Conversation View
- 01:47
- Viewed 59 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 58 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 57 times
-
Protect an email by encrypting
- 01:10
- Viewed 56 times
-
Use Categories
- 02:51
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 55 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 54 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 54 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 53 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 52 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Use a Copilot Agent
- 01:24
- Viewed 20 times
-
Modify with Pages
- 01:20
- Viewed 20 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 33 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 18 times
-
Generate the email for the recipient
- 00:44
- Viewed 24 times
-
Action Function
- 04:18
- Viewed 21 times
-
Search Function
- 03:42
- Viewed 32 times
-
Date and Time Function
- 02:53
- Viewed 22 times
-
Logical Function
- 03:14
- Viewed 41 times
-
Text Function
- 03:25
- Viewed 29 times
-
Basic Function
- 02:35
- Viewed 20 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 32 times
-
Introduction to Power Fx
- 01:09
- Viewed 24 times
-
The New Calendar
- 03:14
- Viewed 47 times
-
Sections
- 02:34
- Viewed 23 times
-
Customizing Views
- 03:25
- Viewed 21 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 46 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 32 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 31 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Use the narrative Builder
- 01:31
- Viewed 48 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 41 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 46 times
-
Share a document with copilot
- 00:36
- Viewed 40 times
-
Configurate a page with copilot
- 01:47
- Viewed 51 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 79 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 73 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 75 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 109 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 125 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 125 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 155 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 120 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 54 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 135 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 61 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 65 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 174 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 48 times
-
Share Power Automate Flows
- 02:20
- Viewed 50 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 56 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 56 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 58 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 78 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 51 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 126 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 157 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 106 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 100 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 77 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 53 times
-
Discover the “Build Space”
- 02:26
- Viewed 44 times
-
The Power Automate Mobile App
- 01:39
- Viewed 45 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 60 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 58 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 49 times
-
Access Power Automate for the Web
- 01:25
- Viewed 63 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 63 times
-
Add a third-party application
- 02:40
- Viewed 87 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 78 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 77 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 71 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 54 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 95 times
-
Share a document securely with Outlook
- 02:21
- Viewed 63 times
-
Block a sender
- 01:54
- Viewed 89 times
-
Identify a fraudulent email
- 02:06
- Viewed 63 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 57 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 76 times
-
Protect an email by encrypting
- 01:10
- Viewed 56 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 53 times
-
Recover deleted items
- 01:09
- Viewed 148 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 80 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 52 times
-
Use a Shared Mailbox
- 01:18
- Viewed 85 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 62 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 83 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 54 times
-
Calendar Delegation Setup
- 01:21
- Viewed 81 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 145 times
-
Make changes to a text
- 01:05
- Viewed 81 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 72 times
-
Search from emails with Copilot
- 00:53
- Viewed 338 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 63 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 86 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 73 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 64 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 60 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 101 times
-
Generate formulas from a concept
- 01:02
- Viewed 64 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 82 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 97 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 123 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 88 times
-
Create a Meeting Poll
- 02:48
- Viewed 80 times
-
Display Three Time Zones
- 01:52
- Viewed 55 times
-
View Other Calendars
- 00:50
- Viewed 78 times
-
Open a Shared Calendar
- 01:29
- Viewed 81 times
-
Share Your Calendar
- 01:54
- Viewed 81 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 63 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 62 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
-
Translate Emails in Outlook
- 01:32
- Viewed 72 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 58 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 79 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
-
Improve Email Accessibility
- 02:02
- Viewed 67 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 73 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Delay Email Delivery
- 01:10
- Viewed 72 times
-
Use Conversation View
- 01:47
- Viewed 59 times
-
Clean Up Your Inbox
- 01:18
- Viewed 81 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 307 times
-
Use Categories
- 02:51
- Viewed 55 times
-
Easily Sort Your Mails
- 01:38
- Viewed 62 times
-
Automate Routine Actions
- 02:19
- Viewed 63 times
-
Create an Email Template
- 01:40
- Viewed 85 times
-
Create a task from a message
- 02:00
- Viewed 112 times
-
Share a task list
- 03:10
- Viewed 120 times
-
Create a task or reminder
- 01:50
- Viewed 123 times
-
Task Module Overview
- 01:56
- Viewed 146 times
-
Manage Teams online meeting options
- 01:56
- Viewed 121 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 207 times
-
Create a reminder for yourself
- 01:59
- Viewed 126 times
-
Respond to a meeting
- 01:00
- Viewed 127 times
-
Create an appointment or meeting
- 01:44
- Viewed 132 times
-
Create different types of events
- 01:46
- Viewed 135 times
-
Edit and customize views
- 01:55
- Viewed 141 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 140 times
-
Search options
- 01:23
- Viewed 114 times
-
Sort and filter emails
- 02:51
- Viewed 128 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 192 times
-
The Bcc Field in Detail
- 01:53
- Viewed 123 times
-
Save and Print a Message
- 01:48
- Viewed 139 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 169 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 128 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 144 times
-
Organize into Folders
- 01:57
- Viewed 134 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 123 times
-
Create and add a signature to messages
- 01:26
- Viewed 134 times
-
Manage new message notifications
- 01:40
- Viewed 115 times
-
Change the default font of your emails
- 01:05
- Viewed 120 times
-
Manage Views
- 02:36
- Viewed 108 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 163 times
-
Explore the Interface
- 03:22
- Viewed 121 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 128 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 219 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 242 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 209 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 253 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 188 times
-
Manage Storage Space
- 02:08
- Viewed 236 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 228 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 253 times
-
Make a File Request
- 01:24
- Viewed 253 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 233 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 243 times
-
Modify Sharing Rules
- 00:53
- Viewed 241 times
-
Check Granted Shares
- 00:48
- Viewed 228 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 248 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 213 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 240 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 250 times
-
Search for Documents
- 01:31
- Viewed 223 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 305 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 243 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 237 times
-
Edit, Delete a Share
- 02:16
- Viewed 292 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 238 times
-
Power and Manage OneDrive
- 01:36
- Viewed 229 times
-
What is OneDrive ?
- 01:14
- Viewed 435 times
Objectifs :
This document aims to provide a comprehensive guide on how to create and manage contact groups in Outlook, enabling users to efficiently send messages to multiple recipients without the need to enter each address individually.
Chapitres :
-
Introduction to Contact Groups in Outlook
Contact groups in Outlook allow users to save time when sending messages to a frequent group of recipients. Instead of typing each email address, users can simply enter the name of the contact group, streamlining communication. -
Creating a Contact Group
To create a contact group, follow these steps: 1. Click on the 'People' module in Outlook. 2. Choose the contacts folder where you want to save the group. 3. Click on 'New Contact Group'. 4. If the 'New Contact Group' option is unavailable, try a different contacts folder. 5. Type a name for your contact group. 6. Click 'Add Members' to include contacts from your Outlook contacts or address book, or create a Messenger contact. 7. Ensure 'Name Only' is selected, then select names from the list and click 'Members' to add them. 8. To select multiple names, hold the Shift or Control key while clicking. 9. You can also type email addresses directly or copy names from other sources, such as an email message. 10. Once finished, click 'OK' to add the names and addresses to the group. -
Saving and Using the Contact Group
After adding members, click 'Save and Close'. The contact group will now appear in your list of folders. To use the group in a message: - Type the name of the contact group in the 'To' line of your email. - You can click the plus sign to view all members or leave it as is and click 'Send'. - Recipients will see the addresses of other members in the 'To' line, similar to manual entry. - If you prefer to keep recipient names hidden, use the Blind Carbon Copy (BCC) field. -
Editing and Managing Contact Groups
You can always double-click on the contact group in the contacts folder to view or edit the list of members. To manage the group: - Add members by selecting them and clicking 'Add'. - Remove members by selecting them and pressing 'Remove Member'. - To delete the entire group, click 'Delete Group'. -
Sharing Contact Groups
To share a contact group with a colleague, use the 'Forward Group' option. You can send the group as an Outlook contact. If contact files are blocked by the recipient's email system, select 'In Internet Format' to send the group as a text file. Recipients can then drag the attached file into their contacts folder. -
Practical Applications of Contact Groups
Contact groups are particularly useful for managing communications associated with specific email accounts. They can be accessed from different computers using Outlook Online, allowing for seamless communication across devices. -
Conclusion
Creating and managing contact groups in Outlook enhances efficiency in communication. By following the outlined steps, users can easily send messages to multiple recipients, edit group members, and share contact groups, ultimately improving their productivity.
FAQ :
What is a Contact Group in Outlook?
A Contact Group in Outlook is a feature that allows users to create a list of multiple email addresses, enabling them to send messages to all members of the group at once without typing each address individually.
How do I create a Contact Group in Outlook?
To create a Contact Group in Outlook, click on the People module, select the contacts folder, and then click 'New Contact Group'. Type a name for the group, add members from your contacts or address book, and then save the group.
Can I add members to a Contact Group after it has been created?
Yes, you can add members to a Contact Group at any time by double-clicking the group in the contacts folder, selecting 'Add Members', and then choosing additional contacts.
What happens when I send an email to a Contact Group?
When you send an email to a Contact Group, all members will receive the message, and they will see the email addresses of other members in the 'To' line unless you use the BCC field to hide them.
How can I share a Contact Group with someone else?
You can share a Contact Group by selecting 'Forward Group' in Outlook, which allows you to send the group as an Outlook contact file to another user.
Quelques cas d'usages :
Team Communication
In a corporate environment, a manager can create a Contact Group for their team members to streamline communication. Instead of sending individual emails, the manager can send updates or announcements to the entire team at once, saving time and ensuring everyone is informed.
Event Planning
An event coordinator can use Contact Groups to manage invitations for an event. By creating a group for all invitees, the coordinator can easily send out invitations and follow-up messages, ensuring efficient communication and organization.
Client Management
A sales representative can create Contact Groups for different client segments. This allows them to send targeted marketing emails or updates to specific groups, improving engagement and response rates.
Networking
A professional can create a Contact Group for networking purposes, including colleagues, industry contacts, and potential clients. This group can be used to send out newsletters or updates about industry events, keeping all contacts informed and engaged.
Remote Work Collaboration
In a remote work setting, teams can create Contact Groups to facilitate communication across different locations. This ensures that all team members receive important updates and can collaborate effectively, regardless of their physical location.
Glossaire :
Contact Group
A collection of email addresses grouped together in Outlook, allowing users to send messages to multiple recipients without typing each address individually.
BCC (Blind Carbon Copy)
A feature in email that allows the sender to send a message to multiple recipients without revealing their email addresses to each other.
Outlook
A personal information manager from Microsoft that includes email, calendar, task management, and contact management functionalities.
Contacts Folder
A designated area in Outlook where contact information is stored, including individual contacts and contact groups.
Add Members
The action of including additional contacts into a contact group in Outlook.
Remove Member
The action of deleting a contact from a contact group in Outlook.
Forward Group
A feature in Outlook that allows users to share a contact group with another user by sending it as an Outlook contact file.
Internet Format
A method of sending contact files as text files, which can be imported into the recipient's contacts folder.