Outlook - Create an e-mail message Tutorial
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Manage attachments
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Use the scheduling poll dashboard
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Tell me what you want to do
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How do I block a sender?
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Discovering the Outlook 2016 interface
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Delay or schedule e-mail sending
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Join a group
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Accessing applications from a group
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Organizing your messages using rules
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Presentation of the task module
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Automatically mark deleted emails as read
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Attach a message, a contact, a file, or a task
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Introducing Outlook
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Recall or replace an e-mail you sent
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Sending automatic replies
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Creating a group
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Create a task from a message
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Let Outlook read your emails out loud
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Translate your emails into Outlook
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Process a received message
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Insert elements into the mails (table, graphic, images)
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Recover deleted items
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Respond to a meeting
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Request a read receipt or confirmation of delivery
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Using conversation mode
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Organizing in folders
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Schedule a meeting
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Create a contact & add and use contacts
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Temporarily turn off notifications
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Manage displays
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Publish the calendar
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Getting Started with Outlook Mobile App
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Fill in your work schedules in Outlook
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Quickly sort emails
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Display 3 time zones
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Creating an e-mail template
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The Bcc field in detail
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Using categories
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Ribbon preview
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Clutter
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Sorting & searching your mails
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Introducing Office 365 Groups
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Set or remove reminders
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Prevent recipients from forwarding emails
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Create a contact group & Communicate through contact groups (distribution list)
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Cleaning your inbox
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Junk email
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Conduct surveys
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Printing messages
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Assigning a task
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Identify meeting members
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How do I recognize a fraudulent email?
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Using the Scheduling Assistant
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Prevent forwarding of a meeting
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Custom your personal reminders and notifications
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Make your Outlook signature accessible
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Open a shared calendar
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Manage attachments
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Having a conversation within a group
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Outlook Mobile for Daily Use
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Create a meeting in the group calendar
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Search from emails with Copilot
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Organize Your Messages with Rules
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Task Module Overview
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Recover deleted items
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Grant delegate access in Microsoft 365 administration
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Set Your Work Hours in Outlook
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Use the Meeting Dashboard
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Create your reservation page for appointment booking (Bookings)
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Create different types of events
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Create a reminder for yourself
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Presentation and introduction to the calendar
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Create and add a signature to messages
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Send a survey or questionnaire by email
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Save and Print a Message
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Create an appointment or meeting
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Create a Meeting Poll
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Block a sender
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Manage new message notifications
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Explore the Interface
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Process an incoming message
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Share a task list
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Create a task or reminder
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Sort and filter emails
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Create a task from a message
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Send Emails on Behalf of Someone Else
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Organize into Folders
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Respond to a meeting
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Change the default font of your emails
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Respond to a Meeting Poll
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Manage Teams online meeting options
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Introduce the new version of Outlook
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Edit and customize views
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Manage Views
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Create an Email Template
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Open a Shared Calendar
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Recall or replace an e-mail message
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Search options
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Use a Shared Mailbox
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Add a third-party application
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Use the Scheduling Assistant
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Automate Routine Actions
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Make Your Outlook Signature Accessible
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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Clean Up Your Inbox
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Prepare for Time Out of Office (Viva Insights)
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Calendar Delegation Setup
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Use Categories
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View Other Calendars
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Prevent the forwarding of an email
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Prevent transfer for a meeting
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Delay Email Delivery
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Mailbox Delegation Setup
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Share Your Calendar
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Use Conversation View
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Identify a fraudulent email
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Share a document securely with Outlook
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Easily Sort Your Mails
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Use the Immersive Reader Feature
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Respect Your Colleagues' Off Hours (Viva Insights)
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage knowledge sources
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Access Copilot Studio
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Ring multiple devices simultaneously
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Block unwanted calls
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Disable all call forwarding
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Action Function
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Text Function
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Basic Function
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Sections
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Customizing Views
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Guide to Using the Microsoft Authenticator App
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
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Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.