Outlook - Create an e-mail message Tutorial
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Insert elements into the mails (table, graphic, images)
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Outlook - The Bcc field in detail
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Outlook - Using categories
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Outlook - Using conversation mode
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Outlook - Saving a message
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Create and modify a group
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Saving a message
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Creating a group
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Presentation of the task module
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Request a read receipt or confirmation of delivery
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Recover deleted items
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Sending automatic replies
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Create a task and create a recurring task
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Process a received message
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Create a task from a message
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Introducing Outlook
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Let Outlook read your emails out loud
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Respond to a meeting
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Organizing in folders
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Schedule sending emails in Outlook
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Schedule a meeting
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Calendar delegation
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Using conversation mode
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Export contacts from Outlook
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Discover the new simplified ribbon
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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The Bcc field in detail
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Manage recurring appointments
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Sharing the calendar
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Fill in your work schedules in Outlook
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Create a contact group & Communicate through contact groups (distribution list)
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Publish the calendar
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Quickly sort emails
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Manage displays
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Display 3 time zones
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Creating an e-mail template
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Ribbon preview
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Using categories
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Sorting & searching your mails
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Prevent forwarding of a meeting
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Prevent recipients from forwarding emails
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Introducing Office 365 Groups
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Clutter
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Assigning a task
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Identify meeting members
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Printing messages
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Using the Scheduling Assistant
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Conduct surveys
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Having a conversation within a group
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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General security practices in Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create your reservation page for appointment booking (Bookings)
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Create a reminder for yourself
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Request a Read Receipt or Delivery Confirmation
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Edit or delete an appointment, meeting or event
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Block a sender
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Manage new message notifications
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Create different types of events
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Create an appointment or meeting
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Process an incoming message
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Use the Meeting Dashboard
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Send Emails on Behalf of Someone Else
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Explore the Interface
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Sort and filter emails
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Edit and customize views
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Manage Teams online meeting options
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Create a task or reminder
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Create an Email Template
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Collaborate directly during an event with Microsoft Loop and Outlook
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Add Accessible Tables and Lists
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Add a third-party application
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Attach files efficiently in Outlook
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Save and Print a Message
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Respond to a Meeting Poll
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Organize into Folders
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Create a collaborative email with Microsoft Loop and Outlook
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Change the default font of your emails
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Send Automatic Out-of-Office Replies
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Manage Views
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Create a task from a message
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Prevent transfer for a meeting
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Open a Shared Calendar
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Use the Scheduling Assistant
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Introduce the new version of Outlook
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Calendar Delegation Setup
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Delay Email Delivery
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Identify a fraudulent email
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Share a document securely with Outlook
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Share Your Calendar
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Make Your Outlook Signature Accessible
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Improve Email Accessibility
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Mailbox Delegation Setup
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Use a Shared Mailbox
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Prevent the forwarding of an email
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Prepare for Time Out of Office (Viva Insights)
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Search options
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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Translate Emails in Outlook
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View Other Calendars
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Streamline Note-Taking with OneNote and Outlook
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Use Categories
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Respond to invitations as a delegate
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Use Conversation View
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Clean Up Your Inbox
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
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Easily Sort Your Mails
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Reply to an Email with Copilot
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Plan with Copilot
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
- 01:54
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
- 01:29
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
-
Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.
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