Outlook - Create an e-mail message Tutorial
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Insert elements into the mails (table, graphic, images)
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Outlook - Using categories
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Outlook - Using conversation mode
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Outlook - Saving a message
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Answering a scheduling poll
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How do I prevent the transfer of an email?
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Saving a message
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Change the default font for your emails
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Introducing Outlook
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Create and modify a group
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Accessing applications from a group
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Recall or replace an e-mail you sent
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Delay or schedule e-mail sending
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Let Outlook read your emails out loud
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Automatically mark deleted emails as read
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Organizing your messages using rules
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Presentation of the task module
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Creating a group
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Manage Your Working Time in MyAnalytics
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Translate your emails into Outlook
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Sending automatic replies
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Insert elements into the mails (table, graphic, images)
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How to launch a New Teams Meeting in Outlook
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Process a received message
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Attach a message, a contact, a file, or a task
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Respond to a meeting
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Creating a draft
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Organizing in folders
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Using conversation mode
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Calendar delegation
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Create a task from a message
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Schedule a meeting
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Export contacts from Outlook
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Discover the new simplified ribbon
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Fill in your work schedules in Outlook
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Recover deleted items
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Manage recurring appointments
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Dictate email messages in Outlook
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Schedule sending emails in Outlook
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Import contacts into Outlook
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Sharing the calendar
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Display 3 time zones
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Manage displays
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Temporarily turn off notifications
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Creating an e-mail template
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Clutter
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Ribbon preview
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Publish the calendar
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Introducing Office 365 Groups
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Junk email
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Quickly sort emails
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Getting Started with Outlook Mobile App
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Create a contact & add and use contacts
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Using categories
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Set or remove reminders
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The Bcc field in detail
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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Presentation and discovery of contacts
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Request a read receipt or confirmation of delivery
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Prevent recipients from forwarding emails
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Conduct surveys
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Identify meeting members
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Assigning a task
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Create a contact group & Communicate through contact groups (distribution list)
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Custom your personal reminders and notifications
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Using the Scheduling Assistant
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Open a shared calendar
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Create and add a signature to messages
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Show other people's calendar
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How do I recognize a fraudulent email?
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Edit and customize views
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Make your Outlook signature accessible
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Remove a member from a group
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Create an appointment
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Manage attachments
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Prevent forwarding of a meeting
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How to protect an email by encryption?
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Having a conversation within a group
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Go further with Outlook Mobile
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Your Email Exchanges with Copilot
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Optimize Email Writing with Copilot Coaching
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Search from emails with Copilot
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Organize Your Messages with Rules
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Request a Read Receipt or Delivery Confirmation
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Add and manage multiple accounts on Outlook
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Edit or delete an appointment, meeting or event
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Insert Elements in Emails (Tables, Charts, Images)
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Edit and customize views
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Presentation and introduction to the calendar
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Task Module Overview
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Recover deleted items
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Organize into Folders
- 01:57
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Create and add a signature to messages
- 01:26
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Attach files efficiently in Outlook
- 02:20
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Save and Print a Message
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Grant delegate access in Microsoft 365 administration
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Create an appointment or meeting
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Send an Email and Create a Draft in Outlook
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Respond to a meeting
- 01:00
- Viewed 109 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Share a task list
- 03:10
- Viewed 104 times
-
The Bcc Field in Detail
- 01:53
- Viewed 103 times
-
Create a task or reminder
- 01:50
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-
Create different types of events
- 01:46
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Introduce the new version of Outlook
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Manage Teams online meeting options
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Create a task from a message
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Explore the Interface
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Manage new message notifications
- 01:40
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Search options
- 01:23
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Process an incoming message
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Manage Views
- 02:36
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Use the Meeting Dashboard
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Add a third-party application
- 02:40
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Block a sender
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Clean Up Your Inbox
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Respond to a Meeting Poll
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Add Accessible Tables and Lists
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Share Your Calendar
- 01:54
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Calendar Delegation Setup
- 01:21
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Send Emails on Behalf of Someone Else
- 01:13
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Use a Shared Mailbox
- 01:18
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Create your reservation page for appointment booking (Bookings)
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create an Email Template
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Open a Shared Calendar
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Recall or replace an e-mail message
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Send a survey or questionnaire by email
- 02:06
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Delay Email Delivery
- 01:10
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Create a Meeting Poll
- 02:48
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Create a collaborative email with Microsoft Loop and Outlook
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Share a document securely with Outlook
- 02:21
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Automate Routine Actions
- 02:19
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 52 times
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Easily Sort Your Mails
- 01:38
- Viewed 50 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 49 times
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Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Use Conversation View
- 01:47
- Viewed 48 times
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Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
View Other Calendars
- 00:50
- Viewed 48 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
Streamline Note-Taking with OneNote and Outlook
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Improve the Accessibility of Images in Emails
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- Viewed 45 times
-
Mailbox Delegation Setup
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- Viewed 45 times
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Protect an email by encrypting
- 01:10
- Viewed 45 times
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Prevent the forwarding of an email
- 01:01
- Viewed 44 times
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Respond to invitations as a delegate
- 02:55
- Viewed 42 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
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Provide an overview of best security practices in Outlook
- 01:08
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 62 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 63 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 116 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 64 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
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Making changes to a text
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-
Consult the adoption of Copilot through Viva Insights
- 00:52
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
- 02:48
- Viewed 56 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 48 times
-
Open a Shared Calendar
- 01:29
- Viewed 61 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 49 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 66 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 52 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 55 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 57 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 236 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 52 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 104 times
-
Create a task or reminder
- 01:50
- Viewed 103 times
-
Task Module Overview
- 01:56
- Viewed 116 times
-
Manage Teams online meeting options
- 01:56
- Viewed 99 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 136 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 96 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 155 times
-
The Bcc Field in Detail
- 01:53
- Viewed 103 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 112 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
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Introduce the new version of Outlook
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
-
Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.