Outlook - Discovering the Outlook 2016 interface Tutorial
In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.
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Outlook - Sending automatic replies
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Saving a message
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Join a group
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Create and modify a group
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Introducing Outlook
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Accessing applications from a group
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Let Outlook read your emails out loud
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Creating a group
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Sending automatic replies
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Insert elements into the mails (table, graphic, images)
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Creating a draft
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Export contacts from Outlook
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Discover the new simplified ribbon
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Schedule sending emails in Outlook
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Schedule a meeting
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Recover deleted items
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Create an e-mail message
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Fill in your work schedules in Outlook
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
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Ribbon preview
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Getting Started with Outlook Mobile App
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Creating an e-mail template
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Quickly sort emails
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Clutter
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Create a contact & add and use contacts
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Introducing Office 365 Groups
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Request a read receipt or confirmation of delivery
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The Bcc field in detail
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Publish the calendar
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Junk email
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Using categories
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Set or remove reminders
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
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Assigning a task
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Open a shared calendar
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Show other people's calendar
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Edit and customize views
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Make your Outlook signature accessible
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Remove a member from a group
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Prevent forwarding of a meeting
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Create an appointment
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Manage attachments
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How to protect an email by encryption?
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Manage new message notifications
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Outlook Mobile for Daily Use
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Create a meeting in the group calendar
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Organize Your Messages with Rules
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Add and manage multiple accounts on Outlook
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Task Module Overview
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Presentation and introduction to the calendar
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Organize into Folders
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Create and add a signature to messages
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Send an Email and Create a Draft in Outlook
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Save and Print a Message
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Create an appointment or meeting
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Attach files efficiently in Outlook
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Sort and filter emails
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Create different types of events
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Respond to a meeting
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The Bcc Field in Detail
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Create a reminder for yourself
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Set Your Work Hours in Outlook
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Share a task list
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Process an incoming message
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Search options
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Create a task or reminder
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Manage new message notifications
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Explore the Interface
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Introduce the new version of Outlook
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Create a task from a message
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Manage Views
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Create your reservation page for appointment booking (Bookings)
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Respond to a Meeting Poll
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Share Your Calendar
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Add a third-party application
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Send Emails on Behalf of Someone Else
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Use a Shared Mailbox
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Clean Up Your Inbox
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Open a Shared Calendar
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Calendar Delegation Setup
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Block a sender
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Collaborate directly during an event with Microsoft Loop and Outlook
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View Other Calendars
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Add Accessible Tables and Lists
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Create an Email Template
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Recall or replace an e-mail message
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Delay Email Delivery
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Create a Meeting Poll
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Prevent the forwarding of an email
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Prepare for Time Out of Office (Viva Insights)
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Send Automatic Out-of-Office Replies
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Create a collaborative email with Microsoft Loop and Outlook
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Send a survey or questionnaire by email
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Share a document securely with Outlook
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Improve Email Accessibility
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Translate Emails in Outlook
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Identify a fraudulent email
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Automate Routine Actions
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Easily Sort Your Mails
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Use the Scheduling Assistant
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Dictate Your Email to Outlook
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Make Your Outlook Signature Accessible
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Use Conversation View
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Protect an email by encrypting
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Use the Immersive Reader Feature
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Create and Manage Appointments in Delegated Calendars
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Display Three Time Zones
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Prevent transfer for a meeting
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Use Categories
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Mailbox Delegation Setup
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Streamline Note-Taking with OneNote and Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Improve the Accessibility of Images in Emails
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Respond to invitations as a delegate
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Provide an overview of best security practices in Outlook
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Retrieve Data from a Web Page and Include it in Excel
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The Power Automate Mobile App
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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- Viewed 60 times
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Prevent transfer for a meeting
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- Viewed 52 times
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Prevent the forwarding of an email
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- Viewed 66 times
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Protect an email by encrypting
- 01:10
- Viewed 54 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 47 times
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Recover deleted items
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- Viewed 138 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 68 times
-
Respond to invitations as a delegate
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- Viewed 49 times
-
Use a Shared Mailbox
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-
Create and Manage Appointments in Delegated Calendars
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- Viewed 53 times
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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- Viewed 75 times
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Share Your Calendar
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- Viewed 79 times
-
Use the Scheduling Assistant
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- Viewed 59 times
-
Use the Immersive Reader Feature
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- Viewed 53 times
-
Dictate Your Email to Outlook
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- Viewed 56 times
-
Translate Emails in Outlook
- 01:32
- Viewed 60 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 55 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 71 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 49 times
-
Improve Email Accessibility
- 02:02
- Viewed 60 times
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
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- Viewed 67 times
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Use Conversation View
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- Viewed 54 times
-
Clean Up Your Inbox
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- Viewed 75 times
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Organize Your Messages with Rules
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- Viewed 276 times
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Use Categories
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- Viewed 50 times
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Easily Sort Your Mails
- 01:38
- Viewed 59 times
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Automate Routine Actions
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Create an Email Template
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- Viewed 70 times
-
Create a task from a message
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- Viewed 106 times
-
Share a task list
- 03:10
- Viewed 113 times
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Create a task or reminder
- 01:50
- Viewed 112 times
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Task Module Overview
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- Viewed 133 times
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Manage Teams online meeting options
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- Viewed 113 times
-
Edit or delete an appointment, meeting or event
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- Viewed 185 times
-
Create a reminder for yourself
- 01:59
- Viewed 115 times
-
Respond to a meeting
- 01:00
- Viewed 120 times
-
Create an appointment or meeting
- 01:44
- Viewed 124 times
-
Create different types of events
- 01:46
- Viewed 120 times
-
Edit and customize views
- 01:55
- Viewed 135 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 132 times
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Search options
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- Viewed 112 times
-
Sort and filter emails
- 02:51
- Viewed 121 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 168 times
-
The Bcc Field in Detail
- 01:53
- Viewed 119 times
-
Save and Print a Message
- 01:48
- Viewed 124 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Process an incoming message
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Manage Storage Space
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Objectifs :
This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.
Chapitres :
-
Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more. -
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly. -
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands. -
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly. -
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace. -
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences. -
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.
FAQ :
What is the purpose of the Ribbon in Outlook?
The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.
How can I switch between different modules in Outlook?
You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.
What is the Reading Pane used for?
The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.
How do I access the context menu in Outlook?
To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.
What are some useful keyboard shortcuts in Outlook?
Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.
How can I filter my emails in Outlook?
You can filter your emails in Outlook using the filtering options available at the top of your message list.
What are Chevrons in Outlook?
Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.
Where can I find account settings in Outlook?
Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.
Quelques cas d'usages :
Managing Business Emails
Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.
Scheduling Appointments
Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.
Organizing Tasks
Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.
Customizing the Interface
Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.
Setting Up Rules and Alerts
Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.
Glossaire :
Ribbon
A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.
Folder Pane
The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.
Navigation Bar
A bar located below the folder pane that allows users to switch between different modules in Outlook.
Reading Pane
The area on the right side of the Outlook interface where the content of a selected email message is displayed.
Context Menu
A menu that appears when you right-click on an item, providing quick access to frequently used commands.
Keyboard Shortcuts
Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.
Filtering Options
Tools that allow users to sort and filter messages based on specific criteria.
Chevrons
Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.
File Tab
The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.