Outlook - Discovering the Outlook 2016 interface Tutorial
In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.
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Outlook - Ribbon preview
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Outlook - Manage displays
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Outlook - Printing messages
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Outlook - Attach a message, a contact, a file, or a task
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Outlook - Sending automatic replies
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Outlook - Create an e-mail message
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Outlook - Process a received message
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Outlook - Creating an e-mail template
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Answering a scheduling poll
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How do I prevent the transfer of an email?
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Saving a message
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Change the default font for your emails
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Join a group
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Introducing Outlook
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Recall or replace an e-mail you sent
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Create and modify a group
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Accessing applications from a group
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Delay or schedule e-mail sending
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Let Outlook read your emails out loud
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Automatically mark deleted emails as read
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Organizing your messages using rules
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Presentation of the task module
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Creating a group
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Manage Your Working Time in MyAnalytics
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Translate your emails into Outlook
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Sending automatic replies
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Insert elements into the mails (table, graphic, images)
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How to launch a New Teams Meeting in Outlook
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Process a received message
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How do I block a sender?
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Attach a message, a contact, a file, or a task
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Respond to a meeting
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Creating a draft
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Organizing in folders
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Calendar delegation
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Using conversation mode
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Create a task from a message
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Schedule a meeting
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Export contacts from Outlook
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Discover the new simplified ribbon
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Fill in your work schedules in Outlook
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Manage recurring appointments
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Recover deleted items
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Dictate email messages in Outlook
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Schedule sending emails in Outlook
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Import contacts into Outlook
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Create an e-mail message
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Sharing the calendar
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Display 3 time zones
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Manage displays
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Creating an e-mail template
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Temporarily turn off notifications
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Clutter
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Ribbon preview
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Publish the calendar
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Introducing Office 365 Groups
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Junk email
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Quickly sort emails
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Getting Started with Outlook Mobile App
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Create a contact & add and use contacts
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Using categories
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Set or remove reminders
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The Bcc field in detail
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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Presentation and discovery of contacts
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Prevent recipients from forwarding emails
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Request a read receipt or confirmation of delivery
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Conduct surveys
- 1:38
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Identify meeting members
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Assigning a task
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Create a contact group & Communicate through contact groups (distribution list)
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Custom your personal reminders and notifications
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Using the Scheduling Assistant
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Open a shared calendar
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Create and add a signature to messages
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Show other people's calendar
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How do I recognize a fraudulent email?
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Edit and customize views
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Make your Outlook signature accessible
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Remove a member from a group
- 0:29
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Create an appointment
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Manage attachments
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Prevent forwarding of a meeting
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How to protect an email by encryption?
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Having a conversation within a group
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Go further with Outlook Mobile
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Your Email Exchanges with Copilot
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Optimize Email Writing with Copilot Coaching
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Search from emails with Copilot
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Organize Your Messages with Rules
- 02:01
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Request a Read Receipt or Delivery Confirmation
- 02:01
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Add and manage multiple accounts on Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Edit or delete an appointment, meeting or event
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Edit and customize views
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Presentation and introduction to the calendar
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Organize into Folders
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Task Module Overview
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Recover deleted items
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Create and add a signature to messages
- 01:26
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Save and Print a Message
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Attach files efficiently in Outlook
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Create an appointment or meeting
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Send an Email and Create a Draft in Outlook
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Respond to a meeting
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Grant delegate access in Microsoft 365 administration
- 01:23
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Change the default font of your emails
- 01:05
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Sort and filter emails
- 02:51
- Viewed 105 times
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Create a reminder for yourself
- 01:59
- Viewed 105 times
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Set Your Work Hours in Outlook
- 02:02
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Share a task list
- 03:10
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The Bcc Field in Detail
- 01:53
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Create different types of events
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Create a task or reminder
- 01:50
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Introduce the new version of Outlook
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Create a task from a message
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Explore the Interface
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Manage new message notifications
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Manage Teams online meeting options
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Process an incoming message
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Search options
- 01:23
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Manage Views
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Use the Meeting Dashboard
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Block a sender
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Add a third-party application
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Clean Up Your Inbox
- 01:18
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Add Accessible Tables and Lists
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Respond to a Meeting Poll
- 01:30
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Share Your Calendar
- 01:54
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Calendar Delegation Setup
- 01:21
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Use a Shared Mailbox
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Send Emails on Behalf of Someone Else
- 01:13
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Create your reservation page for appointment booking (Bookings)
- 03:17
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Create an Email Template
- 01:40
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Open a Shared Calendar
- 01:29
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Recall or replace an e-mail message
- 01:45
- Viewed 58 times
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Send a survey or questionnaire by email
- 02:06
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Delay Email Delivery
- 01:10
- Viewed 56 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
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Create a Meeting Poll
- 02:48
- Viewed 55 times
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Share a document securely with Outlook
- 02:21
- Viewed 55 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Automate Routine Actions
- 02:19
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Send Automatic Out-of-Office Replies
- 02:22
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Easily Sort Your Mails
- 01:38
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Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
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Prevent transfer for a meeting
- 01:19
- Viewed 49 times
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Use Conversation View
- 01:47
- Viewed 48 times
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Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
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View Other Calendars
- 00:50
- Viewed 45 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
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Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
- 04:35
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
- 02:40
- Viewed 70 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 57 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 61 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 109 times
-
Making changes to a text
- 00:38
- Viewed 46 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 63 times
-
Search from emails with Copilot
- 00:53
- Viewed 273 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 49 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 57 times
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 54 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 49 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 47 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 78 times
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Generate formulas from a concept
- 01:02
- Viewed 51 times
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Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 53 times
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 72 times
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Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 45 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
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Survey Consumer Satisfaction Panel with ChatGPT
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- Viewed 204 times
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Objectifs :
This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.
Chapitres :
-
Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more. -
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly. -
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands. -
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly. -
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace. -
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences. -
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.
FAQ :
What is the purpose of the Ribbon in Outlook?
The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.
How can I switch between different modules in Outlook?
You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.
What is the Reading Pane used for?
The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.
How do I access the context menu in Outlook?
To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.
What are some useful keyboard shortcuts in Outlook?
Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.
How can I filter my emails in Outlook?
You can filter your emails in Outlook using the filtering options available at the top of your message list.
What are Chevrons in Outlook?
Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.
Where can I find account settings in Outlook?
Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.
Quelques cas d'usages :
Managing Business Emails
Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.
Scheduling Appointments
Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.
Organizing Tasks
Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.
Customizing the Interface
Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.
Setting Up Rules and Alerts
Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.
Glossaire :
Ribbon
A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.
Folder Pane
The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.
Navigation Bar
A bar located below the folder pane that allows users to switch between different modules in Outlook.
Reading Pane
The area on the right side of the Outlook interface where the content of a selected email message is displayed.
Context Menu
A menu that appears when you right-click on an item, providing quick access to frequently used commands.
Keyboard Shortcuts
Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.
Filtering Options
Tools that allow users to sort and filter messages based on specific criteria.
Chevrons
Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.
File Tab
The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.