Outlook - Saving a message Tutorial
In this video, you will learn about saving a message in Microsoft 365. The video covers the process of saving a message and demonstrates how to do it effectively.
This will help you organize your emails and easily access them when needed.
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Discovering the Outlook 2016 interface
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Join a group
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Accessing applications from a group
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Sending automatic replies
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Creating a group
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Let Outlook read your emails out loud
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Recover deleted items
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Request a read receipt or confirmation of delivery
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Create an e-mail message
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Respond to a meeting
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Manage recurring appointments
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Sharing the calendar
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Temporarily turn off notifications
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Manage displays
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Getting Started with Outlook Mobile App
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Publish the calendar
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Quickly sort emails
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Fill in your work schedules in Outlook
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Creating an e-mail template
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Display 3 time zones
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Using categories
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The Bcc field in detail
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Ribbon preview
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Sorting & searching your mails
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Clutter
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Introducing Office 365 Groups
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Set or remove reminders
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Cleaning your inbox
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Junk email
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Assigning a task
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Printing messages
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Conduct surveys
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Identify meeting members
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Make your Outlook signature accessible
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Open a shared calendar
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Having a conversation within a group
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Manage attachments
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Create a meeting in the group calendar
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Improving email accessibility
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Improve the accessibility of your images in emails
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Task Module Overview
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Recover deleted items
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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The Bcc Field in Detail
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Use the Meeting Dashboard
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Create your reservation page for appointment booking (Bookings)
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Create different types of events
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Create a reminder for yourself
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Create an appointment or meeting
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Presentation and introduction to the calendar
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Block a sender
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Explore the Interface
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Save and Print a Message
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Process an incoming message
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Sort and filter emails
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Search options
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Create a first action
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Ring multiple devices simultaneously
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Configure call forwarding to internal numbers
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Add participants quickly and securely
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Manage calls on hold
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Objectifs :
This video tutorial aims to guide users on how to save email messages in various formats using Outlook, including saving as a file on the computer, printing to PDF, and saving as a Word document.
Chapitres :
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Saving an Email Message as a File
To save an email message as a file on your computer, follow these steps: 1. Select the message from your list in Outlook. 2. Go to the 'File' tab. 3. Click on 'Save As'. 4. In the dialog box that appears, navigate to the location where you want to save the file. 5. Enter a name for the file and choose a file type from the list, or keep the default type. 6. Finally, click 'Save'. Your message is now saved. To view it, locate the file in Windows Explorer and open it. If you used the default file type, the message will open in an Outlook window. -
Saving an Email Message as a PDF
If you want to save your email messages in PDF format and you are using Windows 10, you can do so using the built-in utility. Here’s how: 1. Select the message you wish to save. 2. Go to the 'File' tab and choose the 'Print' option. 3. From the dropdown menu, select 'Microsoft Print to PDF'. 4. Click 'Print'. 5. A dialog box will open, allowing you to navigate to the folder where you want to save the PDF file. This method allows you to print your email message directly into a PDF format. -
Saving an Email Message in a Word Document
To save an email message in a Word document, follow these steps: 1. First, save the email message in HTML format. 2. Open the saved HTML file in Microsoft Word. 3. Your message will be displayed in Word. 4. Save your document by selecting 'Word Document' as the file type. This allows you to edit and format your email message as needed within Word.
FAQ :
How do I save an email message in Outlook?
To save an email message in Outlook, select the message, go to the File tab, click 'Save As', choose the location, name the file, select the file type, and click 'Save'.
Can I save an email as a PDF?
Yes, to save an email as a PDF in Windows 10, select the Print option in the File tab, choose 'Microsoft Print to PDF', and follow the prompts to save the file.
What file types can I save my Outlook messages as?
You can save Outlook messages in various file types, including .msg (default), .pdf, and .html.
How do I open a saved email message?
To open a saved email message, navigate to the location where you saved it using Windows Explorer and double-click the file.
Can I convert an email to a Word document?
Yes, you can save an email in HTML format and then open it in Microsoft Word to convert it into a Word document.
Quelques cas d'usages :
Saving Important Emails
Professionals can save important emails as PDF files for record-keeping or compliance purposes, ensuring they have a permanent, unalterable copy of the communication.
Creating Email Archives
Organizations can save email messages in HTML format and convert them to Word documents for archiving, allowing for easier access and editing in the future.
Sharing Email Content
Users can save emails as PDF files to share important information with colleagues or clients without the risk of altering the original content.
Documentation for Projects
Project managers can save email threads related to project discussions as Word documents, providing a clear and organized record of communications for future reference.
Backup of Critical Communications
Saving emails as files on a computer can serve as a backup for critical communications, ensuring that important information is not lost due to email server issues.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application.
Save As
A command in software applications that allows users to save a file with a new name or in a different format.
File type
The format in which a file is saved, which determines how the file can be opened and used. Common types include .txt, .pdf, and .docx.
Portable Document Format, a file format developed by Adobe that presents documents in a manner independent of application software, hardware, and operating systems.
Windows Explorer
A file management application in Windows operating systems that provides a graphical user interface for accessing the file system.
Microsoft Print to PDF
A virtual printer in Windows that allows users to create PDF files from any application that supports printing.
HTML format
HyperText Markup Language, the standard markup language for documents designed to be displayed in a web browser.
Word document
A file created using Microsoft Word, typically saved with a .doc or .docx extension.