SharePoint (Modern Sites) - Use version history Tutorial
Discover how to use version history in SharePoint to avoid losing important documents. Learn how to track changes, revert to previous versions, and collaborate more effectively with your team.
- 1:57
- 930 views
-
SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site
- 3:57
- Viewed 972 times
-
SharePoint (Modern Sites) - Use the filter pane in a library
- 2:00
- Viewed 955 times
-
SharePoint (Modern Sites) - Use version history
- 1:57
- Viewed 930 times
-
SharePoint (Modern Sites) - Create a folder or a file in a library
- 1:46
- Viewed 1152 times
-
SharePoint (Modern Sites) - Work together on the same document
- 1:48
- Viewed 978 times
-
SharePoint (Modern Sites) - Open and work on a document
- 2:42
- Viewed 908 times
-
SharePoint (Modern Sites) - Rename and find a document
- 2:00
- Viewed 906 times
-
SharePoint (Modern Sites) - Create a SharePoint site
- 2:58
- Viewed 1197 times
-
Create and modify a group
- 2:19
- Viewed 5447 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5413 times
-
Join a group
- 1:34
- Viewed 4003 times
-
Accessing applications from a group
- 1:59
- Viewed 3914 times
-
Creating a group
- 2:38
- Viewed 3838 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3631 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3609 times
-
Work together on the same document
- 1:07
- Viewed 3518 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3482 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3286 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3247 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3149 times
-
Having a conversation within a group
- 3:21
- Viewed 3091 times
-
Creating a personalized permission level
- 2:46
- Viewed 3078 times
-
Targeting content using a specific audience
- 3:35
- Viewed 3057 times
-
Checking the granted shares
- 2:27
- Viewed 3037 times
-
Remove a member from a group
- 0:29
- Viewed 3026 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3024 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2966 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2923 times
-
Creating a permission group
- 3:53
- Viewed 2879 times
-
Import, create, edit and share documents
- 2:35
- Viewed 2857 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2836 times
-
Back up and saving notes
- 0:32
- Viewed 2768 times
-
How to approve a request
- 1:30
- Viewed 2759 times
-
Use and create a template
- 2:40
- Viewed 2747 times
-
Access to your recent documents
- 1:14
- Viewed 2694 times
-
How to request an approval
- 2:20
- Viewed 2590 times
-
Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2480 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2406 times
-
Use Adobe sign
- 1:20
- Viewed 2312 times
-
Engaging and animating a group
- 1:55
- Viewed 2026 times
-
Create a team using a template
- 1:03
- Viewed 2006 times
-
Edit and enhance messages
- 1:57
- Viewed 1932 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1773 times
-
Share the link to collaborate or duplicate
- 1:36
- Viewed 1741 times
-
Interact in conversations
- 1:30
- Viewed 1709 times
-
Create a team and add members
- 1:37
- Viewed 1608 times
-
Creating or Joining a Team
- 1:11
- Viewed 1590 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1514 times
-
Manage a meeting
- 2:08
- Viewed 1395 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1334 times
-
Overview of conversations
- 1:02
- Viewed 1329 times
-
Private and small group chats
- 2:03
- Viewed 1323 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1320 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1317 times
-
Create a SharePoint news and send it via mail
- 1:59
- Viewed 1242 times
-
Take notes in meetings
- 0:35
- Viewed 1238 times
-
Create a SharePoint site
- 2:58
- Viewed 1197 times
-
File Management
- 1:04
- Viewed 1181 times
-
Interact in a conversation
- 2:03
- Viewed 1175 times
-
Create a document library
- 1:56
- Viewed 1155 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1154 times
-
Create a folder or a file in a library
- 1:46
- Viewed 1152 times
-
Create Approval Templates
- 2:06
- Viewed 1135 times
-
Posting in a Channel
- 2:15
- Viewed 1131 times
-
Managing Teams and Channels
- 2:15
- Viewed 1129 times
-
Creating a Channel
- 2:05
- Viewed 1125 times
-
Make a New Approval Request
- 1:26
- Viewed 1110 times
-
Store files in conversations
- 1:38
- Viewed 1104 times
-
Create and publish a SharePoint page
- 2:44
- Viewed 1094 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1071 times
-
Create a SharePoint Lists
- 2:18
- Viewed 1054 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 1047 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 1043 times
-
Generate a usage report for my SharePoint site
- 1:42
- Viewed 1019 times
-
Customise my SharePoint site navigation
- 2:20
- Viewed 993 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 992 times
-
Work together on the same document
- 1:48
- Viewed 978 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 948 times
-
Use Templates for Document Creation
- 1:03
- Viewed 946 times
-
Manage Document Approval
- 0:56
- Viewed 937 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 928 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 927 times
-
Customise my site Homepage
- 3:03
- Viewed 927 times
-
Open and work on a document
- 2:42
- Viewed 908 times
-
Synchronise a SharePoint document library
- 1:42
- Viewed 908 times
-
Rename and find a document
- 2:00
- Viewed 906 times
-
Add and Explore Workflows
- 1:35
- Viewed 884 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 879 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 834 times
-
Make a File Request
- 01:24
- Viewed 645 times
-
The Bcc Field in Detail
- 01:53
- Viewed 541 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 503 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 432 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 407 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 401 times
-
Create an appointment or meeting
- 01:44
- Viewed 387 times
-
Create a Meeting Poll
- 02:48
- Viewed 382 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 378 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 369 times
-
Respond to a meeting
- 01:00
- Viewed 353 times
-
Share a task list
- 03:10
- Viewed 352 times
-
Manage Teams online meeting options
- 01:56
- Viewed 346 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 341 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 335 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 334 times
-
Create a task from a message
- 02:00
- Viewed 329 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Open a Shared Calendar
- 01:29
- Viewed 325 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 323 times
-
Calendar Delegation Setup
- 01:21
- Viewed 320 times
-
Share a document securely with Outlook
- 02:21
- Viewed 318 times
-
Share Your Calendar
- 01:54
- Viewed 315 times
-
Use a Shared Mailbox
- 01:18
- Viewed 311 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 310 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 295 times
-
View Other Calendars
- 00:50
- Viewed 292 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 288 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 133 times
-
Relevant views to highlight your information
- 01:52
- Viewed 9 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 8 times
-
The essentials of the Lists interface
- 02:01
- Viewed 5 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 5 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 4 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 4 times
-
A fully custom list built from scratch
- 01:34
- Viewed 4 times
-
Simple ways to add data to your list
- 01:06
- Viewed 4 times
-
Custom columns to match your needs
- 02:09
- Viewed 4 times
-
The right column type for each data set
- 02:35
- Viewed 4 times
-
A well-structured form for easy entry
- 01:17
- Viewed 4 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 4 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 4 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 4 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 4 times
-
Smooth updates and management for any list
- 01:06
- Viewed 3 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 4 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 4 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 4 times
-
Relevant views to highlight your information
- 01:52
- Viewed 9 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 4 times
-
A well-structured form for easy entry
- 01:17
- Viewed 4 times
-
The right column type for each data set
- 02:35
- Viewed 4 times
-
Custom columns to match your needs
- 02:09
- Viewed 4 times
-
Smooth updates and management for any list
- 01:06
- Viewed 3 times
-
Simple ways to add data to your list
- 01:06
- Viewed 4 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 5 times
-
A fully custom list built from scratch
- 01:34
- Viewed 4 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 4 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 8 times
-
The essentials of the Lists interface
- 02:01
- Viewed 5 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 4 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 47 times
-
Format and example for optimal results
- 02:03
- Viewed 50 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 41 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 108 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 39 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 43 times
-
Extract Text from an Image
- 01:07
- Viewed 69 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 128 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 140 times
-
Query an Attached Meeting
- 01:51
- Viewed 52 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
Share Requests with Your Team
- 03:07
- Viewed 132 times
-
Translate a presentation
- 01:38
- Viewed 59 times
-
Generate a Video
- 01:49
- Viewed 65 times
-
Add Speaker Notes
- 00:56
- Viewed 64 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 134 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 125 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 143 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 183 times
-
Copilot at the service of project reports
- 02:36
- Viewed 153 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 153 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 289 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 153 times
-
Project mode
- 01:31
- Viewed 150 times
-
Create an agent for a team
- 01:53
- Viewed 267 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 264 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 120 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 268 times
-
Copilot Studio agent settings
- 01:33
- Viewed 110 times
-
Add new actions
- 01:54
- Viewed 267 times
-
Create a first action
- 01:59
- Viewed 257 times
-
Manage topics
- 01:51
- Viewed 142 times
-
Manage knowledge sources
- 01:11
- Viewed 107 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 259 times
-
Access Copilot Studio
- 01:09
- Viewed 253 times
-
Get started with Copilot Studio
- 01:25
- Viewed 119 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 404 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 414 times
-
Introduction to Sway
- 01:53
- Viewed 351 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 242 times
-
Create a call group
- 01:15
- Viewed 442 times
-
Use call delegation
- 01:07
- Viewed 210 times
-
Assign a delegate for your calls
- 01:08
- Viewed 409 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 215 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 215 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 361 times
-
Block unwanted calls
- 01:24
- Viewed 258 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 215 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 366 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 401 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 275 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 333 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 225 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 230 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 217 times
-
Draft a Service Memo
- 02:33
- Viewed 265 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 253 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 423 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 396 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 133 times
-
Other Coaches
- 01:45
- Viewed 280 times
-
Agents in SharePoint
- 02:44
- Viewed 218 times
-
Prompt coach
- 02:49
- Viewed 245 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 232 times
-
Configure a Copilot Agent
- 02:39
- Viewed 242 times
-
Describe a copilot agent
- 01:32
- Viewed 279 times
-
Rewrite with Copilot
- 01:21
- Viewed 230 times
-
Analyze a video
- 01:21
- Viewed 254 times
-
Use the Copilot pane
- 01:12
- Viewed 241 times
-
Process text
- 01:03
- Viewed 236 times
-
Create an insights grid
- 01:19
- Viewed 447 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 241 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 262 times
-
Create an image with Copilot
- 00:42
- Viewed 457 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 254 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 260 times
-
Chat with Copilot
- 00:50
- Viewed 268 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 440 times
-
Data Privacy in Copilot
- 00:43
- Viewed 262 times
-
Access Copilot
- 00:25
- Viewed 469 times
-
Use a Copilot Agent
- 01:24
- Viewed 296 times
-
Edit in Pages
- 01:49
- Viewed 305 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 276 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 263 times
-
Generate the email for the recipient
- 00:44
- Viewed 252 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 265 times
-
Date and Time Function
- 02:53
- Viewed 285 times
-
Logical Function
- 03:14
- Viewed 445 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 235 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 277 times
-
Introduction to Power Fx
- 01:09
- Viewed 278 times
-
The New Calendar
- 03:14
- Viewed 483 times
-
Sections
- 02:34
- Viewed 249 times
-
Customizing Views
- 03:25
- Viewed 239 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 548 times
Objectifs :
Understand how to utilize version history in Microsoft 365 applications to recover lost documents.
Chapitres :
-
Introduction to Document Recovery
In this section, we will explore a common scenario faced by users of Microsoft 365 applications, particularly when working collaboratively on documents. The focus will be on how to recover a document that has been accidentally altered or deleted. -
The Scenario
The video begins with a situation where a team is working on a contract agreement. Amory, a new user of Microsoft 365, inadvertently deletes the entire document without realizing it. When Stephen returns to the SharePoint library to continue working on the document, he finds it completely blank. This situation raises the question: how can Stephen recover the lost content? -
Using Version History
To recover the lost document, Stephen can utilize the version history feature available in Microsoft 365 applications such as Excel, PowerPoint, and Word. Here’s how to do it: - Navigate to the top left of your screen. - Click on the name of your document. - Select 'Version History' from the dropdown menu. This feature allows users to access several automatically saved versions of the document. -
Restoring Previous Versions
Once in the version history, Stephen can see the modifications made to the document. For instance, he can identify that Amory modified the document 15 minutes prior and deleted all content. To restore the document to its previous state, Stephen can simply select that version. It is important to note that restoring a version does not create a copy; it saves the document in the same library, maintaining the same file. -
Saving a Copy or Downloading
If Stephen wishes to keep a copy of the previous version, he can do so by: - Left-clicking on 'Save a Copy'. - Alternatively, he can download that version by clicking on the three ellipses and selecting 'Download'. This flexibility allows users to manage their documents effectively. -
Availability of Version History
The version history feature is automatically available to all users without the need for activation. This functionality is built into Microsoft 365 applications, including Word, Excel, and PowerPoint, ensuring that users can easily recover their work. -
Conclusion
In summary, the version history feature in Microsoft 365 is a powerful tool that allows users to recover lost or altered documents efficiently. By following the steps outlined, users can navigate through previous versions of their work, restore important content, and maintain productivity even after accidental deletions.
FAQ :
What should I do if I accidentally delete a document in Microsoft 365?
If you accidentally delete a document, you can use the version history feature to restore a previous version of the document. Simply click on the document name at the top left of your screen and select 'Version History' to access saved versions.
Is version history available for all Microsoft 365 applications?
Yes, version history is available by default in Microsoft 365 applications such as Word, Excel, and PowerPoint, allowing users to recover previous versions of their documents.
How can I save a copy of a previous version of my document?
To save a copy of a previous version, access the version history, select the desired version, and then choose 'Save a Copy' to create a separate copy of that version.
Do I need to activate version history in Microsoft 365?
No, version history is automatically available to all users in Microsoft 365 applications without the need for activation.
What happens if I restore a previous version of a document?
Restoring a previous version of a document will revert the document to that specific version, and it will be saved in the same library without creating a duplicate.
Quelques cas d'usages :
Recovering Lost Work in a Team Project
In a collaborative project, if a team member accidentally deletes important content from a shared document, other team members can use the version history feature to restore the document to its last saved state, ensuring that no critical information is lost.
Tracking Changes in Document Revisions
When working on a proposal, users can utilize version history to track changes made by different team members over time. This allows for better collaboration and understanding of how the document has evolved.
Creating Backups of Important Documents
Users can regularly check the version history of their documents to create backups of important versions. This practice can help in maintaining a record of significant changes and decisions made during the document's lifecycle.
Managing Document Updates in a Corporate Environment
In a corporate setting, managers can use version history to review updates made to policy documents or reports, ensuring that all changes are tracked and approved before finalizing the document.
Training New Employees on Document Management
During onboarding, new employees can be trained on how to use version history in Microsoft 365 applications. This knowledge will empower them to manage documents effectively and recover lost work independently.
Glossaire :
Microsoft 365
A cloud-based suite of productivity applications and services that includes tools like Word, Excel, PowerPoint, and SharePoint, designed to enhance collaboration and productivity.
SharePoint
A web-based platform that integrates with Microsoft 365, used for document management, storage, and collaboration within organizations.
Version History
A feature in Microsoft 365 applications that automatically saves multiple versions of a document, allowing users to view and restore previous versions if needed.
Document Restoration
The process of reverting a document to a previous version using the version history feature, which helps recover lost or deleted content.
Desktop App
The installed version of Microsoft 365 applications (like Word, Excel, and PowerPoint) that runs on a user's computer, as opposed to the online versions.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise