SharePoint (Modern Sites) - Use version history Tutorial

Discover how to use version history in SharePoint to avoid losing important documents. Learn how to track changes, revert to previous versions, and collaborate more effectively with your team.

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Available in Microsoft365

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My colleagues and I have been

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working on a contract agreement

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and as you can see right here,

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Amory is right now updating it.

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Amory is new to Microsoft 365

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and by sheer mistakes simply ends

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up deleting the whole documents.

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He doesn't even realize it and

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simply closes that document.

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Once Stephen though gets back to

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the SharePoint library and decides

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to work on said document, well,

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everything is saved automatically.

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And Stephen ends up with a blank document.

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What can he do to save the situation?

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You can simply go to the top left of

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your screen and this works whether

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you are on Excel, PowerPoint,

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Word Online or the desktop app.

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You simply have to click on the

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name of your document

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and use the version history. You have

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access to several versions of your document.

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These versions are being saved automatically.

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Right here we can see that 15 minutes ago

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Amory modified the document and we can

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also see the specific changes he made.

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And of course the changes

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are he deleted everything we

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can choose to restore our document

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to that version. It will still be

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the same document as in the same file.

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It will not create a copy,

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it will be saved in the same library.

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If you want though to save a copy,

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simply left click save a copy.

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You could also decide to download

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that version by clicking on the

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three ellipses and then load.

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The version history is not something

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you have to activate as a user.

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It is already by default available

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to all of you out-of-the-box.

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And remember, this is available in Word,

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Excel and Microsoft PowerPoint.

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