OneDrive - Use Documents in a Synchronized Library Folder Tutorial

Learn how to use documents in a synchronized library folder with OneDrive. This video shows you how to sync OneDrive with your Windows File Explorer and access your synchronized libraries. Perfect for intermediate users working with files on OneDrive.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to sync the OneDrive application with Windows File Explorer, highlighting key features and functionalities that enhance document management and collaboration.

Chapitres :

Introduction to OneDrive Syncing
OneDrive is a cloud storage service that allows users to store files online and access them from various devices. Syncing OneDrive with Windows File Explorer provides a seamless way to manage documents directly from your computer, enhancing productivity and collaboration.
Accessing Synced Libraries
Once OneDrive is synced with Windows File Explorer, your synchronized libraries will appear in the navigation pane. This feature is conveniently located at the top of the menu, making it easy to access your files.
Integration with Editing Applications
The integration of OneDrive with editing applications such as Microsoft Word and PowerPoint allows for a smooth workflow. Users can enable the auto-save feature, which activates automatically when a file is saved in the online library, provided there is an internet connection.
Automatic Syncing of Actions
Actions such as sharing, deleting, or modifying files in OneDrive will automatically sync to your cloud library. This ensures that all changes are reflected across devices, maintaining consistency and up-to-date access.
Document Management Features
When you right-click on a document in OneDrive, you gain access to various functionalities similar to those available in your online space. These include: - Document sharing options - Copy link to share in conversations - Manage document access to customize sharing permissions - View the document online - Access version history of the document
Storage Management Options
OneDrive also offers options for managing document storage: - Keep it on your computer: A copy will be downloaded for offline viewing and editing. - Free up space: If offline access is not needed, you can free up space online by syncing OneDrive with Windows File Explorer.
Conclusion
By syncing OneDrive with Windows File Explorer, users enjoy smooth and convenient integration for managing documents and collaborating effectively. This functionality not only enhances productivity but also ensures that files are easily accessible and up-to-date across all devices.

FAQ :

What is OneDrive and how does it work?

OneDrive is a cloud storage service from Microsoft that allows users to store files online. It works by syncing files between your devices and the cloud, enabling access from anywhere with an Internet connection.

How do I sync OneDrive with Windows File Explorer?

To sync OneDrive with Windows File Explorer, install the OneDrive application and sign in with your Microsoft account. Your OneDrive folders will then appear in the navigation pane of File Explorer.

What is the Auto Save feature in OneDrive?

The Auto Save feature automatically saves your changes to documents stored in OneDrive whenever you are connected to the Internet, ensuring that your work is always up to date.

Can I share documents stored in OneDrive?

Yes, you can share documents stored in OneDrive by right-clicking on the document and selecting the sharing options. You can manage access permissions and share links with others.

What happens if I delete a file in OneDrive?

If you delete a file in OneDrive, it will be removed from your cloud library and synced across all devices. However, you can recover deleted files from the Recycle Bin within OneDrive for a limited time.

How can I manage document storage options in OneDrive?

You can manage document storage options in OneDrive by choosing to keep files on your computer for offline access or freeing up space by syncing only online.

Quelques cas d'usages :

Collaborative Document Editing

Teams can use OneDrive to collaborate on documents in real-time. By syncing OneDrive with Windows File Explorer, team members can easily access and edit shared documents, ensuring everyone is working on the latest version.

Remote Work Efficiency

Employees working remotely can utilize OneDrive to access important files from anywhere. By enabling Auto Save, they can ensure their work is continuously saved and synced, reducing the risk of data loss.

Document Sharing and Access Management

OneDrive allows users to share documents with specific individuals or groups. By managing document access, users can control who can view or edit their files, enhancing security and collaboration.

Offline Document Access

Users can download documents from OneDrive to their local devices for offline access. This is particularly useful for working in areas with limited Internet connectivity, allowing users to continue their work without interruption.

Version Control in Projects

Using OneDrive's version history feature, project managers can track changes made to documents over time. This allows for easy restoration of previous versions if needed, ensuring that important information is not lost.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files online and access them from any device connected to the Internet.

Windows File Explorer

A file management application in Windows operating systems that provides a graphical interface for accessing the file system.

Auto Save

A feature that automatically saves changes made to a document in real-time, provided the document is stored in an online library and the user is connected to the Internet.

Document Sharing

The process of allowing other users to access and collaborate on a document, which can include permissions for viewing or editing.

Version History

A feature that allows users to view and restore previous versions of a document, tracking changes over time.

Syncing

The process of ensuring that files and data are the same across multiple devices or locations, such as between a local computer and cloud storage.

Cloud Library

A storage space in the cloud where files are kept and can be accessed from any device with Internet connectivity.

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A dedicated video on this topic is available in the Discovery section of the course.

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Your synchronised libraries will appear in the

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navigation pane of your Windows File Explorer,

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automatically located at the top of the menu

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in editing applications such as Microsoft Word, Microsoft,

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PowerPoint and others.

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You have the option to enable auto save.

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This feature will activate automatically when the

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file is saved in your online library,

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provided you are connected to the Internet.

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Similarly, actions such as sharing,

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deleting or modifying files will automatically sync to your cloud library.

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When you right click on a document,

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you will have access to the same functionalities as in your online space,

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including document sharing

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copy link to share it in a conversation. For example,

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manage document access.

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This feature allows you to customise who can share the document.

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View the document online,

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view the documents version history.

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You can also manage your document storage options.

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Keep it on your computer.

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A copy will be downloaded if you want to view and edit the document offline.

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Free up space.

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If you don't need offline access, you can free up space online

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by syncing onedrive with your Windows File Explorer,

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you enjoy smooth and convenient integration for

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managing your documents and collaborating effectively.

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