OneNote - Add files Tutorial
In this video, you will learn how to add files using Microsoft 365. The video covers the process of saving files in the cloud with OneDrive, allowing you to access them from anywhere.
You can store various file types, including images, spreadsheets, and presentations.
Additionally, the video demonstrates how to share and collaborate on files in real-time with your coworkers, whether you're in the office or on the go.
By using Microsoft 365, you can stay organized, connected, and productive across different devices and browsers.
This tutorial will help you effectively add files and optimize your workflow with Microsoft 365, enhancing your productivity and efficiency.
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Objectifs :
This document aims to provide a comprehensive guide on how to add files into OneNote 2016, utilize optical character recognition (OCR) to extract text from images, and effectively manage notes for research or project planning.
Chapitres :
-
Introduction to OneNote 2016
OneNote 2016 is a powerful digital note-taking application that allows users to organize their research and project planning efficiently. Instead of printing files and cluttering your workspace with paper, OneNote enables you to keep all relevant information in a digital format, making it easier to access and edit. -
Adding Files to OneNote
To add files into your OneNote notes, follow these steps: 1. Open OneNote 2016. 2. Navigate to the page where you want to insert the file. 3. Click on the 'Insert' tab in the toolbar. 4. Select 'File Printout'. 5. Choose the file you wish to insert. 6. OneNote will add the contents of the file as images on the current page. This feature allows you to keep all relevant documents together without the need for physical copies. -
Using Optical Character Recognition (OCR)
OneNote 2016 includes an optical character recognition feature that allows you to extract text from images. This is particularly useful for making notes editable. Here’s how to use OCR: - **Extracting Text from a Picture:** 1. Right-click on the picture you have added. 2. Select 'Copy Text from Picture'. 3. Place the cursor where you want to paste the copied text. 4. Press 'Ctrl + V' to paste. - **Extracting Text from a File Printout:** 1. Right-click on the image of the printout. 2. Choose 'Copy Text from this Page of the Printout' or 'Copy Text from All Pages of the Printout'. 3. Place the cursor where you want to paste the copied text. 4. Press 'Ctrl + V' to paste. -
Practical Applications
The ability to add files and extract text using OCR in OneNote 2016 can significantly enhance your productivity. For example: - **Research Projects:** Keep all your research materials organized in one place, allowing for easy reference and note-taking. - **Collaborative Work:** Share your OneNote notebooks with team members, ensuring everyone has access to the same information. - **Editing and Revising:** Easily modify extracted text to create summaries or reports without retyping. -
Conclusion
In summary, OneNote 2016 offers valuable features for managing notes and files effectively. By adding files and utilizing OCR, users can streamline their research and project planning processes. These tools not only save time but also enhance the overall organization of information, making it easier to access and edit as needed.
FAQ :
How do I add files to OneNote 2016?
To add files to OneNote 2016, click on the 'Insert' tab, then select 'File'. Choose the file you want to insert, and OneNote will add its contents to the current page in your notebook.
Can I extract text from images in OneNote?
Yes, OneNote 2016 supports optical character recognition (OCR), allowing you to extract text from images. Right-click the image and select 'Copy Text from Picture' to copy the text for pasting elsewhere.
What is the benefit of using OneNote instead of printing files?
Using OneNote allows you to keep all relevant information together digitally, making it easier to organize, edit, and access your notes without the need for physical paper.
How do I paste copied text in OneNote?
To paste copied text in OneNote, place the cursor where you want to insert the text and press 'Control V' on your keyboard.
Can I copy text from a file printout in OneNote?
Yes, you can copy text from a file printout by right-clicking on the image and selecting 'Copy Text from this page of the printout' or 'Copy Text from all pages of the printout'.
Quelques cas d'usages :
Project Planning
When planning a project, you can use OneNote 2016 to gather all relevant files, notes, and images in one place. This helps streamline the research process and keeps all information organized.
Academic Research
Students can utilize OneNote to compile research materials, including scanned articles and images. The OCR feature allows them to extract and edit text from these materials for their assignments.
Meeting Notes
During meetings, you can take notes in OneNote while inserting relevant documents and images. This allows for a comprehensive record of discussions, with the ability to extract and edit important points later.
Content Creation
Content creators can use OneNote to gather inspiration, including images and text from various sources. The ability to extract text from images allows for easy incorporation of quotes and references into their work.
Digital Archiving
Professionals can use OneNote to archive important documents and images digitally. The OCR feature enables them to convert printed materials into editable text, making it easier to update and manage information over time.
Glossaire :
OneNote 2016
A digital note-taking application from Microsoft that allows users to organize notes, files, and images in a notebook format.
Optical Character Recognition (OCR)
A technology that converts different types of documents, such as scanned paper documents or images captured by a digital camera, into editable and searchable data.
Insert
A command in OneNote that allows users to add various types of content, such as files, images, and notes, into their notebooks.
Editable text
Text that can be modified or changed, as opposed to static text that cannot be altered.
Control V
A keyboard shortcut used to paste copied content into a document or application.