OneNote - Organise notes Tutorial
In this video, you will learn how to organize your notes using Microsoft 365. The video covers various techniques such as creating Outlook tasks, managing deadlines, and creating sections and section groups in OneNote.
By following these methods, you can better organize your notes and stay on top of your to-do list.
This will help you improve your productivity and efficiency when working with Microsoft 365.
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Objectifs :
This video aims to provide guidance on how to effectively organize notes in OneNote, manage deadlines, and utilize Outlook tasks for better productivity.
Chapitres :
-
Introduction to Organizing Notes
Organizing notes is essential for effective project management and productivity. This section introduces the importance of structuring your notes and utilizing tools like OneNote and Outlook to keep track of tasks and deadlines. -
Managing Deadlines with Outlook Tasks
To manage deadlines and your To Do List, you can create Outlook tasks directly from OneNote. This allows you to view and track tasks in Outlook and receive reminders. To create a task: - Select the text you want to turn into a task. - Click the arrow next to the Outlook Tasks button in the menu. - Choose a reminder option. A flag will appear next to your task in OneNote, and it will be added to Outlook. -
Tracking and Completing Tasks
You can track your Outlook tasks in OneNote by using the tag summary pane on the right. To mark a task as complete: - Click the flag next to your task. This action will check the task off in both OneNote and Outlook. If you need to delete a task in OneNote without affecting Outlook, right-click the flag and select 'Remove Tag.' To delete it in Outlook, choose 'Delete Outlook Task.' -
Creating and Organizing Sections
Creating sections in your notebook helps in better organization. To add a new section: - Click the plus sign next to existing sections. - To create a section group, right-click on a section and select 'New Section Group.' You can move sections into this group, rename them, or delete them as needed. Additionally, you can rearrange tabs for better organization. -
Adding Pages and Subpages
Whenever you need more space, you can add more pages by clicking 'Add Page' and applying a title. To create a subpage: - Hover over a page tab, click and drag it to the right until the title is indented. This allows for a hierarchical structure in your notes, making it easier to navigate. -
Collapsing and Expanding Notes
To create a hierarchical plan of your notes, you can collapse or expand sections. To do this: - Drag a paragraph tab to the right until it’s indented. - Double-click the handle on the left of your text to collapse or expand it. This feature helps in managing the visibility of your notes. -
Using Quick Notes
When you take quick notes in OneNote, they are saved in the Quick Notes section. You can move these notes to more significant locations in your notebooks. To do this: - Open the notebook pane at the bottom. - Click on Quick Notes and move sections to your desired notebooks. -
Conclusion
Organizing notes in OneNote and managing tasks through Outlook can significantly enhance productivity. By following the steps outlined in this video, you can create a structured and efficient note-taking system that helps you stay on top of your projects and deadlines.
FAQ :
How can I create tasks in OneNote?
To create tasks in OneNote, select the text you want to turn into a task, click the arrow next to the Outlook Tasks button, and choose a reminder. This will add the task to Outlook and display a flag next to it in OneNote.
Can I delete a task in OneNote without removing it from Outlook?
Yes, you can delete a task in OneNote without removing it from Outlook by right-clicking the flag next to the task and selecting 'Remove Tag'. If you want to delete it from Outlook as well, select 'Delete Outlook Task'.
How do I organize sections in OneNote?
You can organize sections in OneNote by clicking the plus sign next to existing sections to add new ones, or by right-clicking on a section to create a section group. You can rename, delete, or move sections at any time.
What is the purpose of the Quick Notes section?
The Quick Notes section in OneNote is designed for users to quickly jot down information. These notes can later be moved to more significant locations within your notebooks for better organization.
How can I create a subpage in OneNote?
To create a subpage in OneNote, hover over a page tab, click and drag the tab to the right until the title is indented. This will create a nested subpage under the main page.
Quelques cas d'usages :
Project Management
Use OneNote to organize project notes, deadlines, and tasks. By integrating Outlook Tasks, you can track project milestones and receive reminders, ensuring that all team members are aligned and deadlines are met.
Academic Note-Taking
Students can utilize OneNote to create organized lecture notes, categorize them by subjects using sections and tags, and quickly access important information through the Quick Notes feature.
Event Planning
Event planners can use OneNote to manage all aspects of an event, from brainstorming ideas in Quick Notes to creating detailed task lists in Outlook. This helps streamline the planning process and ensures nothing is overlooked.
Personal Organization
Individuals can leverage OneNote to keep track of personal tasks, grocery lists, and important reminders. By using tags and sections, they can easily categorize and prioritize their daily activities.
Team Collaboration
Teams can collaborate effectively by sharing a OneNote notebook where they can add notes, tasks, and updates. This centralizes information and allows for real-time collaboration, enhancing productivity.
Glossaire :
OneNote
A digital note-taking application that allows users to create, organize, and share notes across devices.
Outlook Tasks
A feature in Microsoft Outlook that allows users to create, manage, and track tasks and to-do items.
Tags
Labels that can be applied to notes in OneNote to categorize and organize content for easier retrieval.
Section
A division within a OneNote notebook that helps organize related pages of notes.
Subpage
A page that is nested under another page in OneNote, allowing for a hierarchical organization of notes.
Hierarchical Plan
An organized structure of notes that shows relationships between different pieces of information, often represented in an outline format.
Quick Notes
A section in OneNote where users can quickly jot down notes that can later be organized into more structured locations.