OneNote - Imbrication OneNote / Outlook Tutorial
In this video, you will learn about the imbrication of OneNote and Outlook.
The video covers how to automatically convert an Outlook email to a OneNote page.
To set up this feature, visit the website mentioned in the video and follow the instructions.
Once activated, when you send an email, you can convert it into a OneNote page by adding "onenote.com" to the recipients field.
The email's subject will become the note's name.
After sending the email, you will find it as a new OneNote page, which you can edit just like your other notes.
This tutorial will help you seamlessly integrate OneNote and Outlook for efficient note-taking and organization.
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Objectifs :
This video aims to enhance collaboration in OneNote 2016 by teaching users how to identify authors of changes, track revisions, and utilize integrated identity profiles effectively.
Chapitres :
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Identifying Collaborators in OneNote
In a shared OneNote 2016 notebook, it can be challenging to determine who made specific changes. To address this, OneNote provides a feature that displays each author's initials next to their contributions. This allows users to easily identify who is collaborating on the notebook. -
Displaying Author Initials
To show author initials next to changes, follow these steps: - Click on the 'History' tab. - Select 'Hide Authors' to display the initials. - If you wish to remove the initials later, simply click 'Hide Authors' again. This feature helps clarify contributions in a shared environment. -
Tracking Recent Edits
OneNote includes a 'Recent Edits' tool that allows users to monitor changes made in a shared notebook. To access this feature: - Click on the 'History' tab. - Select 'Recent Edits'. - Choose a date range to view edits made during that period. This will provide a comprehensive list of pages that have been modified. -
Navigating Changes
Once you have accessed the recent edits, the search results will highlight each page with changes. You can see a list of modifications made on each page. To navigate through the changes: - Click on a page title in the search results list. This allows you to move from one change to another seamlessly. -
Using the Find by Author Tool
Another useful feature is the 'Find by Author' tool. This tool displays all individuals who have made changes in the notebook. It provides a clear overview of contributions, making it easier to track who has edited what. -
Conclusion
By utilizing these features in OneNote 2016, users can enhance their collaborative efforts, ensuring that contributions are easily identifiable and trackable. This not only improves communication among team members but also streamlines the editing process in shared notebooks.
FAQ :
How can I identify who made changes in a shared OneNote notebook?
You can identify authors by enabling the display of author initials next to their changes. Click on 'History' and then 'Hide Authors' to toggle this feature.
What is the Recent Edits Tool in OneNote?
The Recent Edits Tool allows you to see a list of pages that have changed over a specific time frame, along with details of the changes made on each page.
How do I use the Find by Author Tool?
To use the Find by Author Tool, access the tool from the menu, and it will display all changes made by each author, allowing you to track their contributions.
Can I search for specific changes in OneNote?
Yes, you can search and sort your list of changes using the search results list on the right side of the screen after accessing the Recent Edits Tool.
What should I do if I no longer want to see author initials?
You can hide author initials by clicking on 'History' and then selecting 'Hide Authors' again to toggle off the display.
Quelques cas d'usages :
Collaborative Project Management
In a team project, members can use OneNote to document their contributions. By enabling author initials, team members can easily identify who made specific changes, improving accountability and communication.
Academic Research Collaboration
Researchers working together can utilize the Recent Edits Tool to track changes made to their shared notes. This helps them stay updated on each other's contributions and ensures that all relevant information is captured.
Content Development for Marketing
Marketing teams can collaborate on content creation in OneNote. By using the Find by Author Tool, they can quickly review contributions from different team members, ensuring that all edits are acknowledged and integrated into the final product.
Training and Onboarding
During the onboarding process, new employees can access shared OneNote notebooks to learn from existing team members. The ability to see author initials and recent edits helps them understand who to approach for questions about specific content.
Event Planning
Event planners can use OneNote to coordinate tasks among multiple team members. By tracking changes and using the Recent Edits Tool, they can ensure that all updates are visible and that everyone is aligned on the event details.
Glossaire :
OneNote
A digital note-taking application that allows users to create, organize, and share notes and information in a collaborative environment.
Identity Profiles
Integrated profiles that provide information about users, helping to identify and authenticate authors in collaborative tools like OneNote.
Recent Edits Tool
A feature in OneNote that allows users to view a list of pages that have been changed over a specified period, along with details of the changes made.
Author Initials
The initials of the authors that appear next to their changes in a shared OneNote notebook, helping to identify who made each edit.
Change Tracking
The process of monitoring and recording changes made to a document or notebook, allowing users to review edits and contributions from multiple authors.
Find by Author Tool
A feature in OneNote that displays all changes made by specific authors, allowing users to track contributions easily.