PowerPoint - Print handouts Tutorial
In this video, you will learn how to print handouts using Microsoft Word.
The video covers different layout choices for handouts, including options for notes and blank lines.
It also demonstrates how to edit the handout text and adjust the table format.
This knowledge will help you create professional handouts and enhance your presentation experience.
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Objectifs :
This document aims to guide users on how to create and format handouts from PowerPoint presentations in Microsoft Word, enhancing their presentation experience.
Chapitres :
-
Introduction to Creating Handouts
Creating handouts from your PowerPoint presentations can significantly enhance the audience's experience. This guide will walk you through the steps to export your slides into Microsoft Word, allowing for easy editing and formatting. -
Exporting Handouts from PowerPoint
To begin creating handouts, follow these steps: 1. Click on 'File' in PowerPoint. 2. Select 'Export'. 3. Choose 'Create Handouts'. 4. A dialog box will appear with various layout options for your handouts. -
Choosing the Right Layout
PowerPoint offers several layout choices for your handouts: - **Notes Next to Slides**: This layout arranges your notes beside the corresponding slides. - **Notes Below Slides**: This layout places the notes below each slide, providing a larger image of the slide itself. - **Blank Lines for Audience Notes**: This option includes blank lines for audience notes, either next to or below the slides. -
Using Table Tools for Formatting
When you select a layout that includes notes or blank lines, the content is organized in a table format. This allows you to utilize table tools for better formatting: - Click on 'Design' under 'Table Tools' to define table borders. - Adjust the font size of speaker notes by selecting the text and changing the font size in the 'Home' tab. -
Editing and Adjusting Content
In your Word handout, you can edit text just like any other document. For example: - Copy and drag paragraphs to rearrange them. - Resize slides by dragging the corners to make them more readable. - Use the 'Layout' tab under 'Table Tools' to select the entire table and click 'Autofit' to adjust the table to fit the contents. -
Linking PowerPoint and Word
If you prefer a layout that places notes below the slides, PowerPoint maintains a link to the Word document. This allows you to update the handout easily: - Right-click the slide in the Word document and select 'Update Link' to refresh the slide content. -
Finalizing and Printing Your Handouts
To finalize your Word handout: 1. Click on 'Insert' to add header and footer content. 2. When ready to print, click 'File' and then 'Print' to open the print view. 3. Adjust color and page orientation as needed before clicking 'Print'. -
Conclusion
With the knowledge of how to create and format handouts, you can enhance your presentation experience. Properly formatted handouts not only support your presentation but also provide valuable resources for your audience.
FAQ :
How do I create handouts from a PowerPoint presentation?
To create handouts from a PowerPoint presentation, click on 'File', then 'Export', and select 'Create Handouts'. Choose your preferred layout in the dialog box that appears.
Can I edit the handouts created in Microsoft Word?
Yes, once you create handouts in Microsoft Word, you can edit the text and format it just like any other Word document.
What are the different layout options for handouts?
PowerPoint offers several layout options for handouts, including layouts with notes next to slides, blank lines for audience notes, and options that place notes below the slides.
How can I update the content of my Word handouts?
If you have linked your Word handouts to your PowerPoint slides, you can update the content by right-clicking the slide in the Word document and selecting 'Update Link'.
What should I do if I want to change the size of a slide in my handout?
To change the size of a slide in your handout, you can drag a corner of the slide to enlarge it. Then, use the 'Layout' tab under 'Table Tools' to adjust the table columns accordingly.
Quelques cas d'usages :
Creating Professional Presentation Handouts
In a corporate setting, a presenter can use the handout creation feature in PowerPoint to provide attendees with a printed summary of the presentation, including slides and notes, enhancing audience engagement and retention.
Educational Use in Classrooms
Teachers can create handouts from their PowerPoint presentations to distribute to students, allowing them to follow along during lectures and take notes directly on the provided lines.
Updating Marketing Materials
Marketing professionals can create handouts for client presentations and easily update them as new information becomes available by linking the Word document to the PowerPoint slides.
Event Planning and Coordination
Event coordinators can use handouts to summarize key points from presentations during workshops or conferences, ensuring that all participants have access to the same information.
Enhancing Remote Presentations
In virtual meetings, presenters can share handouts created from PowerPoint slides to provide participants with a visual reference, improving understanding and interaction during the presentation.
Glossaire :
Handouts
Printed or digital documents that summarize the content of a presentation, often including slides and notes for the audience.
Microsoft Word
A word processing software developed by Microsoft, used for creating, editing, and formatting text documents.
PowerPoint
A presentation software developed by Microsoft, used for creating slideshows composed of text, images, and other multimedia.
Export
The process of saving a document in a different format or transferring it to another application.
Layout
The arrangement of elements on a page or slide, including text, images, and other content.
Speaker Notes
Notes added to a presentation slide that provide additional information or cues for the presenter.
Table Tools
A set of features in Microsoft Word and PowerPoint that allows users to create and format tables.
Autofit
A feature that automatically adjusts the size of table cells to fit the content within them.
Header and Footer
Sections at the top (header) and bottom (footer) of a document page that can contain information such as titles, page numbers, and dates.