Outlook - Creating a draft Tutorial
In this video, you will learn about creating a draft using Microsoft 365. The video covers the process of using Office apps like Word, Excel, and PowerPoint to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
This tutorial will help you stay organized, connected, and productive using Microsoft 365.
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Respond to a meeting
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Create an e-mail message
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How to launch a New Teams Meeting in Outlook
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Schedule sending emails in Outlook
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Calendar delegation
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Organizing in folders
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Temporarily turn off notifications
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Manage displays
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Publish the calendar
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Getting Started with Outlook Mobile App
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Fill in your work schedules in Outlook
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Quickly sort emails
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Display 3 time zones
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Creating an e-mail template
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The Bcc field in detail
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Using categories
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Ribbon preview
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Clutter
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Sorting & searching your mails
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Introducing Office 365 Groups
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Set or remove reminders
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Cleaning your inbox
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Junk email
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Conduct surveys
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Printing messages
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Assigning a task
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Identify meeting members
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Manage attachments
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Improving email accessibility
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Task Module Overview
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Recover deleted items
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Insert Elements in Emails (Tables, Charts, Images)
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The Bcc Field in Detail
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Block a sender
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Explore the Interface
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Share a task list
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Create a task or reminder
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Sort and filter emails
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Create a task from a message
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Add Accessible Tables and Lists
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Organize into Folders
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Respond to a meeting
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Open a Shared Calendar
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Send Automatic Out-of-Office Replies
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Search options
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Add a third-party application
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Automate Routine Actions
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Create and Manage Appointments in Delegated Calendars
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Prepare for Time Out of Office (Viva Insights)
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Calendar Delegation Setup
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Clean Up Your Inbox
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Use Categories
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Add new actions
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Create a first action
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Objectifs :
Understand how Outlook automatically saves unsent email drafts and learn how to manage these drafts effectively.
Chapitres :
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Automatic Draft Saving in Outlook
Outlook automatically attempts to save an email message that you are creating but have not yet sent every three minutes. This feature ensures that a draft of your message is created, allowing you to save it at any time, especially when you try to close the message without sending it. -
Closing Messages and Saving Drafts
When you close Outlook after composing an email, a prompt appears asking if you want to save your changes. If you click 'Yes', your message is saved directly to your Drafts folder. You can later retrieve and finish composing the email from this folder. -
Managing Unsaved Emails
If there are unsent emails in your Inbox, Outlook will notify you that these messages have drafts. This feature is particularly useful if you are interrupted while writing. You can easily return to these messages, finalize them, and send them. Once sent, the notifications disappear, and the emails are removed from the Drafts folder. -
Customizing Auto-Save Settings
In the Mail options under the 'Save Messages' section, you can customize the automatic saving of unsent items. You can specify the time interval after which messages will be automatically saved and change the destination folder for these saved messages.
FAQ :
How does Outlook save my email drafts?
Outlook automatically saves drafts of your email messages every three minutes if you haven't sent them. You can also manually save a draft at any time before closing the message.
What happens if I try to close an unsent email in Outlook?
When you try to close an unsent email, Outlook prompts you to save your changes. If you choose 'Yes', the email is saved to your Drafts folder for later completion.
Where can I find my saved drafts in Outlook?
Saved drafts can be found in the Drafts folder within Outlook. You can access this folder to finish and send your messages.
Can I change the auto-save settings in Outlook?
Yes, you can change the auto-save settings in the Mail options under the save messages section, where you can specify the time interval for automatic saving and the destination folder for saved messages.
What does it mean when Outlook indicates there are drafts in my Inbox?
If Outlook indicates that there are drafts in your Inbox, it means that you have unsent email messages that are saved as drafts, allowing you to return to them later.
Quelques cas d'usages :
Managing Interrupted Email Compositions
When composing an email and getting interrupted, users can rely on Outlook's auto-save feature to ensure their work is not lost. This allows them to return to their drafts later, finalize the message, and send it without losing any content.
Customizing Email Draft Management
Professionals can customize their Outlook settings to automatically save drafts at specific intervals, ensuring that important messages are preserved even if they forget to save manually. This is particularly useful in fast-paced work environments.
Organizing Drafts for Better Workflow
Users can utilize the Drafts folder to organize their unsent emails, allowing them to prioritize which messages to complete and send first. This can improve overall email management and response times.
Training New Employees on Email Practices
When onboarding new employees, trainers can emphasize the importance of using Outlook's draft-saving features to prevent loss of information and improve communication efficiency. This can help new users adapt quickly to the email system.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Draft
An unfinished email message that is saved for later completion and sending.
Inbox
The main folder in an email application where incoming messages are received and stored.
Mail options
Settings within an email application that allow users to customize how their email is managed, including saving and sending preferences.
Automatically saving
A feature that allows the email application to save drafts of messages at specified intervals without user intervention.