Outlook - Creating a draft Tutorial
In this video, you will learn about creating a draft using Microsoft 365. The video covers the process of using Office apps like Word, Excel, and PowerPoint to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
This tutorial will help you stay organized, connected, and productive using Microsoft 365.
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Saving a message
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Accessing applications from a group
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Presentation of the task module
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Attach a message, a contact, a file, or a task
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Automatically mark deleted emails as read
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How do I share a document securely with Outlook?
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Sending automatic replies
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Introducing Outlook
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Create a task and create a recurring task
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Creating a group
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Create a task from a message
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Process a received message
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Let Outlook read your emails out loud
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Manage Your Working Time in MyAnalytics
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Recover deleted items
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Request a read receipt or confirmation of delivery
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How to launch a New Teams Meeting in Outlook
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Presentation and discovery of contacts
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Create an e-mail message
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Respond to a meeting
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Calendar delegation
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Schedule sending emails in Outlook
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Using conversation mode
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Organizing in folders
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Schedule a meeting
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Create a contact & add and use contacts
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Manage recurring appointments
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Dictate email messages in Outlook
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Temporarily turn off notifications
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Sharing the calendar
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Getting Started with Outlook Mobile App
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Manage displays
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Publish the calendar
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Quickly sort emails
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Fill in your work schedules in Outlook
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Creating an e-mail template
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Display 3 time zones
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The Bcc field in detail
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Clutter
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Create a contact group & Communicate through contact groups (distribution list)
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Introducing Office 365 Groups
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Set or remove reminders
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Junk email
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Assigning a task
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Identify meeting members
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Printing messages
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Conduct surveys
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Using the Scheduling Assistant
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Make your Outlook signature accessible
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Open a shared calendar
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Having a conversation within a group
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Manage attachments
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Task Module Overview
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Edit or delete an appointment, meeting or event
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Recover deleted items
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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The Bcc Field in Detail
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Use the Meeting Dashboard
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Create a reminder for yourself
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Send a survey or questionnaire by email
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Create different types of events
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Create an appointment or meeting
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Presentation and introduction to the calendar
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Block a sender
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Explore the Interface
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Create a Meeting Poll
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Share a task list
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Create and add a signature to messages
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Process an incoming message
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Save and Print a Message
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Sort and filter emails
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Send Emails on Behalf of Someone Else
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Create a task or reminder
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Add Accessible Tables and Lists
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Create a task from a message
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Respond to a Meeting Poll
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Organize into Folders
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Attach files efficiently in Outlook
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Change the default font of your emails
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Respond to a meeting
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Manage Views
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Edit and customize views
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Open a Shared Calendar
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Send Automatic Out-of-Office Replies
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Improve Email Accessibility
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Search options
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Use the Scheduling Assistant
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Make Your Outlook Signature Accessible
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Use a Shared Mailbox
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Automate Routine Actions
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Create and Manage Appointments in Delegated Calendars
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Use Categories
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View Other Calendars
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Clean Up Your Inbox
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Calendar Delegation Setup
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Share Your Calendar
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Mailbox Delegation Setup
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Identify a fraudulent email
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Delay Email Delivery
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Use Conversation View
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Prevent the forwarding of an email
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Prevent transfer for a meeting
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Protect an email by encrypting
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Respond to invitations as a delegate
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Use the Immersive Reader Feature
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Easily Sort Your Mails
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Provide an overview of best security practices in Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
- 02:08
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Process text
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Sections
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Customizing Views
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Configurate a page with copilot
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Use Copilot with Right-Click
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Objectifs :
Understand how Outlook automatically saves unsent email drafts and learn how to manage these drafts effectively.
Chapitres :
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Automatic Draft Saving in Outlook
Outlook automatically attempts to save an email message that you are creating but have not yet sent every three minutes. This feature ensures that a draft of your message is created, allowing you to save it at any time, especially when you try to close the message without sending it. -
Closing Messages and Saving Drafts
When you close Outlook after composing an email, a prompt appears asking if you want to save your changes. If you click 'Yes', your message is saved directly to your Drafts folder. You can later retrieve and finish composing the email from this folder. -
Managing Unsaved Emails
If there are unsent emails in your Inbox, Outlook will notify you that these messages have drafts. This feature is particularly useful if you are interrupted while writing. You can easily return to these messages, finalize them, and send them. Once sent, the notifications disappear, and the emails are removed from the Drafts folder. -
Customizing Auto-Save Settings
In the Mail options under the 'Save Messages' section, you can customize the automatic saving of unsent items. You can specify the time interval after which messages will be automatically saved and change the destination folder for these saved messages.
FAQ :
How does Outlook save my email drafts?
Outlook automatically saves drafts of your email messages every three minutes if you haven't sent them. You can also manually save a draft at any time before closing the message.
What happens if I try to close an unsent email in Outlook?
When you try to close an unsent email, Outlook prompts you to save your changes. If you choose 'Yes', the email is saved to your Drafts folder for later completion.
Where can I find my saved drafts in Outlook?
Saved drafts can be found in the Drafts folder within Outlook. You can access this folder to finish and send your messages.
Can I change the auto-save settings in Outlook?
Yes, you can change the auto-save settings in the Mail options under the save messages section, where you can specify the time interval for automatic saving and the destination folder for saved messages.
What does it mean when Outlook indicates there are drafts in my Inbox?
If Outlook indicates that there are drafts in your Inbox, it means that you have unsent email messages that are saved as drafts, allowing you to return to them later.
Quelques cas d'usages :
Managing Interrupted Email Compositions
When composing an email and getting interrupted, users can rely on Outlook's auto-save feature to ensure their work is not lost. This allows them to return to their drafts later, finalize the message, and send it without losing any content.
Customizing Email Draft Management
Professionals can customize their Outlook settings to automatically save drafts at specific intervals, ensuring that important messages are preserved even if they forget to save manually. This is particularly useful in fast-paced work environments.
Organizing Drafts for Better Workflow
Users can utilize the Drafts folder to organize their unsent emails, allowing them to prioritize which messages to complete and send first. This can improve overall email management and response times.
Training New Employees on Email Practices
When onboarding new employees, trainers can emphasize the importance of using Outlook's draft-saving features to prevent loss of information and improve communication efficiency. This can help new users adapt quickly to the email system.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Draft
An unfinished email message that is saved for later completion and sending.
Inbox
The main folder in an email application where incoming messages are received and stored.
Mail options
Settings within an email application that allow users to customize how their email is managed, including saving and sending preferences.
Automatically saving
A feature that allows the email application to save drafts of messages at specified intervals without user intervention.