SharePoint (Modern Sites) - Generate a usage report for my SharePoint site Tutorial
Discover how to generate a usage report for your SharePoint site. As the owner and manager of a team, it is important to know if your site is being used. Learn how to access insights such as overall traffic, unique viewers, site visits, and more. Start by going to the Gear icon and selecting 'Site Usage'.
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SharePoint (Modern Sites) - Create a document library
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SharePoint (Modern Sites) - Prevent comments on modern pages
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SharePoint (Modern Sites) - Disable the OneDrive sync button
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SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone
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SharePoint (Modern Sites) - Customise my SharePoint site navigation
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SharePoint (Modern Sites) - Modify membership to the sites of my organization
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SharePoint (Modern Sites) - Delete a SharePoint site
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SharePoint (Modern Sites) - Configure the global Theme and logo
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Join a group
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Create and modify a group
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Accessing applications from a group
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Work together on the same document
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Creating a group
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How to launch a New Teams Meeting in Outlook
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Do I share with OneDrive, SharePoint, or TEAMS?
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Granting access to the SharePoint site to someone outside the company
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Introducing Office 365 Groups
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Restoring an earlier version of your document
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Creating a personalized permission level
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Targeting content using a specific audience
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Understanding the different types and roles of team sites in SharePoint
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Sharing a folder or document with someone outside the company
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Checking the granted shares
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Restricting a document to read-only mode (Extract a document)
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Remove a member from a group
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Having a conversation within a group
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Creating a permission group
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Import, create, edit and share documents
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Use template to prepare your Agile SCRUM meeting
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Create a meeting in the group calendar
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Use and create a template
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Access to your recent documents
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Back up and saving notes
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How to approve a request
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Creating or editing office documents in Engage
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Use Adobe sign
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Edit and enhance messages
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Create a team using a template
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Engaging and animating a group
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Interact in conversations
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Share the link to collaborate or duplicate
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Create a team and add members
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Reply to and react to a Teams conversation in an e-mail
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Creating and Joining a Meeting
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Creating or Joining a Team
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Overview of conversations
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Manage a meeting
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How to integrate Klaxoon directly into a Teams meeting?
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How to add Klaxoon to a current Teams meeting?
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Private and small group chats
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Take notes in meetings
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How to start a Teams meeting from Klaxoon?
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Create a SharePoint news and send it via mail
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File Management
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Interact in a conversation
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Create a SharePoint site
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Collaborate within a conversation with Microsoft Loop
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Managing Teams and Channels
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Posting in a Channel
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Create a folder or a file in a library
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Make a New Approval Request
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Store files in conversations
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Create Approval Templates
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Creating a Channel
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Create and publish a SharePoint page
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Create a document library
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Enable Klaxoon as an App in Teams
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Work together on the same document
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Manage Document Approval
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Synchronise a SharePoint document library
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Customise my site Homepage
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Use version history
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Open and work on a document
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Add and Explore Workflows
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Rename and find a document
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Set Up Monitoring in a Channel with an RSS Feed
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Manage Storage Spaces on Teams
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Make a File Request
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Find All Shares from the Same Person
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Use the Meeting Dashboard
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Create an appointment or meeting
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Manage Teams online meeting options
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Respond to a meeting
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Share a task list
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The Bcc Field in Detail
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Create a task from a message
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Create your reservation page for appointment booking (Bookings)
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Create a Meeting Poll
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Use a Shared Mailbox
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Respond to a Meeting Poll
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Send Emails on Behalf of Someone Else
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Send a survey or questionnaire by email
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Calendar Delegation Setup
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Share Your Calendar
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Collaborate directly during an event with Microsoft Loop and Outlook
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Open a Shared Calendar
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Create a collaborative email with Microsoft Loop and Outlook
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View Other Calendars
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Use the Scheduling Assistant
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Create and Manage Appointments in Delegated Calendars
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Share a document securely with Outlook
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Prevent transfer for a meeting
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
- 02:06
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 88 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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- Viewed 75 times
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Block a sender
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- Viewed 108 times
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Identify a fraudulent email
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Prevent transfer for a meeting
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- Viewed 70 times
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Prevent the forwarding of an email
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
- 01:09
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Recall or replace an e-mail message
- 01:45
- Viewed 93 times
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Respond to invitations as a delegate
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- Viewed 63 times
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Use a Shared Mailbox
- 01:18
- Viewed 102 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 78 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 100 times
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Mailbox Delegation Setup
- 01:59
- Viewed 64 times
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Calendar Delegation Setup
- 01:21
- Viewed 96 times
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
- 01:54
- Viewed 92 times
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Use the Scheduling Assistant
- 01:42
- Viewed 81 times
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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- Viewed 81 times
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
- 03:10
- Viewed 137 times
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Create a task or reminder
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- Viewed 136 times
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Task Module Overview
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Manage Teams online meeting options
- 01:56
- Viewed 138 times
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Edit or delete an appointment, meeting or event
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- Viewed 235 times
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Create a reminder for yourself
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Respond to a meeting
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- Viewed 137 times
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Create an appointment or meeting
- 01:44
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
- 02:51
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 208 times
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The Bcc Field in Detail
- 01:53
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Save and Print a Message
- 01:48
- Viewed 153 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
- 01:26
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Manage new message notifications
- 01:40
- Viewed 135 times
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Change the default font of your emails
- 01:05
- Viewed 130 times
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Manage Views
- 02:36
- Viewed 122 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 183 times
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Explore the Interface
- 03:22
- Viewed 136 times
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Introduce the new version of Outlook
- 02:01
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
- 02:08
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Manage Storage Space
- 02:08
- Viewed 252 times
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 243 times
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Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 274 times
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Make a File Request
- 01:24
- Viewed 284 times
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Restore Your OneDrive Space
- 01:42
- Viewed 248 times
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Find All Shares from the Same Person
- 01:08
- Viewed 259 times
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Modify Sharing Rules
- 00:53
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Check Granted Shares
- 00:48
- Viewed 251 times
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Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 267 times
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to provide a comprehensive overview of how to analyze site usage data in SharePoint, specifically for the CS department. It will guide users on how to access insights regarding slide usage, visitor statistics, and external sharing capabilities, enhancing their ability to manage content effectively.
Chapitres :
-
Introduction to SharePoint Site Usage
In this section, we will explore the importance of monitoring site usage in SharePoint for the CS department. As the owner and manager of the team, understanding how your slides and content are being utilized is crucial for effective management and decision-making. -
Accessing Site Usage Insights
To begin analyzing your SharePoint site usage, follow these steps: 1. Click on the Gear icon located in the upper right corner of the SharePoint interface. 2. Select 'Site Usage' from the dropdown menu. This will direct you to a dashboard filled with valuable insights about your site. -
Understanding Key Metrics
Once you access the Site Usage page, you will encounter several key metrics: - **Overall Traffic**: This indicates the total number of visits to your site. - **Unique Viewers**: This metric shows how many distinct users have accessed your site. - **Site Visits**: This reflects the total number of times the site has been visited. - **Average Time Spent per User**: This provides insight into how long users are engaging with your content. You can filter these metrics for the last 30, 90, or 730 days to analyze trends over time. -
Popular Content Insights
Scrolling down the Site Usage page reveals insights into popular content over the last seven days. Here, you can see which posts, pages, or documents have garnered the most attention. This information is vital for understanding what content resonates with your audience. -
Device Usage Statistics
In the example provided, it was noted that 100% of visitors accessed the site using desktops. Additionally, the data indicated that Friday at 9:00 AM was the peak time for site access over the past 12 weeks. Such insights can help you tailor your content and engagement strategies. -
External Sharing Reports
Another important feature of the Site Usage page is the report on files shared with external users. In this case, it was found that there were currently no shared files or folders with individuals outside the organization. This information is crucial for managing external collaborations and ensuring data security. -
Exporting Data for Further Analysis
If you wish to delve deeper into the data, you can easily download it into an Excel file. To do this: 1. Perform a simple left-click on the download option for the last 90 days. 2. Open the downloaded file in Excel to utilize its powerful data analysis features. This allows for more detailed examination and manipulation of the data to inform your strategies. -
Conclusion
In summary, understanding site usage in SharePoint is essential for effective content management. By accessing and analyzing the insights provided, you can make informed decisions that enhance user engagement and optimize your team's performance. Utilizing tools like Excel further empowers you to leverage this data for strategic planning.
FAQ :
What is SharePoint used for?
SharePoint is used for collaboration, document management, and information sharing within organizations. It allows teams to work together on projects, store files, and manage content efficiently.
How can I access Site Usage in SharePoint?
To access Site Usage in SharePoint, click on the Gear icon, then select 'Site Usage' from the dropdown menu. This will provide you with insights about site traffic, unique viewers, and popular content.
What insights can I gather from Site Usage?
From Site Usage, you can gather insights such as overall traffic, unique viewers, average time spent per user, and popular content over a specified time frame.
Can I download Site Usage data?
Yes, you can download Site Usage data into an Excel file. Simply click to download the data for the last 90 days, and it will be saved as an Excel file for further analysis.
What does it mean if there are no shared files with external users?
If there are no shared files with external users, it means that all content within the SharePoint site is restricted to internal users only, and no files or folders have been shared outside the organization.
Quelques cas d'usages :
Monitoring Team Engagement
A project manager can use SharePoint's Site Usage feature to monitor team engagement by analyzing traffic and unique viewer data. This helps identify which documents or pages are most accessed, allowing the manager to focus on improving those resources.
Content Strategy Development
A content strategist can analyze popular content insights from Site Usage to develop a more effective content strategy. By understanding what types of content resonate with users, they can create more targeted and engaging materials.
External Collaboration Management
A team leader can review the report on shared files with external users to manage collaboration with partners or clients. If no files are shared, they may consider whether to increase external sharing for better collaboration.
Data Analysis for Reporting
An analyst can download Site Usage data into Excel to create detailed reports for stakeholders. This allows for deeper analysis of user engagement and helps in making data-driven decisions.
Identifying Peak Access Times
An IT administrator can use the insights on peak access times to schedule maintenance or updates during off-peak hours, ensuring minimal disruption to users.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Site Usage
A feature in SharePoint that provides insights and analytics about how users interact with a site, including traffic, unique viewers, and content popularity.
Unique Viewers
The number of distinct users who have accessed a site or content within a specified time frame.
Traffic
The total number of visits to a site or page, which can include repeat visits from the same user.
Average Time Spent
The average duration that users spend on a site or page during their visits.
Popular Content
Content that has received the most views or interactions within a specific time period, such as posts, pages, or documents.
External Users
Individuals who are not part of the organization but may have access to shared files or folders within a SharePoint site.
Excel
A spreadsheet program developed by Microsoft that is used for data organization, analysis, and visualization.