Shift - Complete and Share a Schedule Tutorial

In this video, you will learn how to complete and share a schedule using Microsoft 365. The video covers creating shifts, modifying them, and adding additional shifts if needed.
It also demonstrates how to use color coding to highlight tasks and group them for better organization.
You can also add notes to specific tasks for additional information or reminders.
Additionally, the video explains how to add activities to long-hour shifts and easily copy tasks to other team members.
This tutorial will help you efficiently manage schedules and improve collaboration within your team.

2:02
2651 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to effectively manage shifts using the system, including adding information, color coding tasks, and utilizing notes for communication.

Chapitres :

Creating and Modifying Shifts
As a manager, you can create shifts that suit your needs, whether they are normal, open, or a combination of both. To modify a shift, simply right-click on it. This action will present options to add another shift or move it to the open shifts category in case of emergencies.
Color Coding Tasks
The system allows you to highlight tasks using color coding, similar to creating categories in Outlook. This feature helps in grouping similar tasks for the team, ensuring that employees are aware of shared responsibilities. You can also select different colors to distinguish tasks assigned to individual employees. Note that only the colors available in the system can be used.
Task Layout and Breaks
Once a color is selected for a task, the system will suggest changing the layout to display only the task name instead of the hour. Additionally, it provides one unpaid break per task, which is essential for managing long shifts effectively.
Using Notes for Communication
To provide additional information or clarify tasks, you can use the notes feature instead of sending an email. For example, if you need to remind someone to confirm their hours, adding a note keeps the communication within the same tool, enhancing efficiency.
Adding Activities for Long Shifts
For long hour shifts, rather than creating multiple tasks to accommodate breaks, the system offers an option to add an activity. This feature streamlines planning, making it quicker and more efficient. Furthermore, you can copy tasks to other team members, automating the process and saving time.

FAQ :

What types of shifts can I create?

You can create normal shifts, open shifts, or a combination of both to fit your management needs.

How can I modify a shift?

You can modify a shift by right-clicking on it, which will give you options to change the shift details, add another shift, or move it to the open shifts.

What is the purpose of color coding tasks?

Color coding helps to visually organize tasks, allowing team members to easily identify shared tasks or differentiate between individual responsibilities.

Can I add notes to tasks?

Yes, you can add notes to specific tasks to provide additional information or reminders, which helps keep all communication within the task management tool.

What is the benefit of adding an activity to a shift?

Adding an activity to a shift simplifies planning, especially for long hours, and allows for better management of breaks and responsibilities.

Quelques cas d'usages :

Managing Employee Shifts

A manager can create and modify shifts for their team, ensuring that all employees are scheduled appropriately. By using color coding, the manager can easily identify which tasks are shared among team members, improving collaboration.

Streamlining Communication

Instead of sending emails for task reminders, a manager can use the notes feature to communicate directly within the task management system, ensuring that all relevant information is centralized and easily accessible.

Efficient Planning for Long Shifts

For employees working long hours, a manager can add activities to their shifts to manage breaks effectively. This approach reduces the need for multiple tasks and simplifies the scheduling process.

Task Duplication for Team Efficiency

A manager can copy tasks to other team members, ensuring that everyone is on the same page regarding responsibilities. This feature enhances productivity by minimizing the time spent on task assignment.

Glossaire :

Shift

A scheduled period during which an employee is expected to work. Shifts can be normal, open, or a combination of both.

Color Coding

A method of organizing tasks by assigning different colors to them, similar to categorizing emails in Outlook. This helps in visually distinguishing between different tasks or employees.

Layout

The arrangement of information displayed in the task management system. Changing the layout can simplify the view by showing only the task name instead of the hour.

Not Paid Break

A break period during a shift that is not compensated financially. The system allows for one not paid break per task.

Notes

A feature that allows users to add additional information or reminders related to a specific task, keeping all communication within the same tool.

Activity

An additional task that can be added to a shift to facilitate planning, especially for long hours, making it easier to manage breaks and responsibilities.

00:00:00

Once you have created a shift

00:00:03

that fits your needs as a manager,

00:00:06

whether it is normal or open or

00:00:10

a combination of both shifts,

00:00:12

you can add more information to it.

00:00:15

Using the right click will give you

00:00:17

the option to modify the shift

00:00:19

and to add another shift,

00:00:22

or just move it to the open ones in

00:00:25

case any emergency should arise.

00:00:28

Shifts allows you to highlight the

00:00:30

task created by using color coding,

00:00:33

just like creating categories with Outlook.

00:00:37

You can use it

00:00:38

to group the same tasks of the

00:00:40

team so the employees are aware

00:00:43

they share a common one,

00:00:45

or you can just select a color

00:00:48

to separate one employee from another.

00:00:50

You can only use the colors

00:00:53

that are shown on the system.

00:00:56

Once you have selected the color,

00:00:59

the system will propose you to change

00:01:01

the layout of the task and just show

00:01:04

the name of it instead of the hour,

00:01:07

and provide one not paid break per task.

00:01:15

If you need to provide more

00:01:17

information to one specific task,

00:01:19

or just clarify

00:01:21

some information about what

00:01:23

needs to be done. Example,

00:01:25

remind someone to confirm their hours.

00:01:28

Instead of sending an email,

00:01:30

you can use the notes to do so.

00:01:33

That way the message stays in the same tool.

00:01:37

If we are talking about long hour

00:01:39

shifts, instead of creating several

00:01:42

tasks so you can have the breaks,

00:01:44

Shifts proposes a last option

00:01:47

to add an activity to it,

00:01:50

which will make the planning making

00:01:52

much quick and since you can copy such

00:01:55

tasks to other members of the team,

00:01:58

everything will be done for you.

00:00:00

بمجرد إنشاء وردية

00:00:03

التي تناسب احتياجاتك كمدير،

00:00:06

سواء كان طبيعيا أو مفتوحا أو

00:00:10

مزيج من كلا الورديتين،

00:00:12

يمكنك إضافة مزيد من المعلومات إليها.

00:00:15

باستخدام النقرة اليمنى سوف تعطيك

00:00:17

خيار تعديل الإزاحة

00:00:19

وإضافة نوبة أخرى،

00:00:22

أو مجرد نقله إلى تلك المفتوحة في

00:00:25

في حالة حدوث أي طارئ.

00:00:28

التحولات يسمح لك لتسليط الضوء على

00:00:30

المهمة التي تم إنشاؤها باستخدام ترميز الألوان،

00:00:33

تماما مثل إنشاء فئات مع Outlook.

00:00:37

يمكنك استخدامه

00:00:38

لتجميع نفس مهام

00:00:40

فريق حتى الموظفين على علم

00:00:43

يشتركان في واحدة مشتركة،

00:00:45

أو يمكنك فقط تحديد لون

00:00:48

لفصل موظف عن الآخر.

00:00:50

يمكنك فقط استخدام الألوان

00:00:53

التي تظهر على النظام.

00:00:56

بمجرد تحديد اللون،

00:00:59

سيقترح عليك النظام تغيير

00:01:01

تخطيط المهمة وإظهار فقط

00:01:04

اسمها بدلا من الساعة

00:01:07

وتوفير استراحة واحدة غير مدفوعة لكل مهمة.

00:01:15

إذا كنت بحاجة إلى توفير المزيد

00:01:17

معلومات لمهمة واحدة محددة،

00:01:19

أو مجرد توضيح

00:01:21

بعض المعلومات حول ما

00:01:23

يجب أن يتم ذلك. مثل

00:01:25

تذكير شخص ما لتأكيد ساعات عملهم.

00:01:28

بدلا من إرسال بريد إلكتروني،

00:01:30

يمكنك استخدام الملاحظات للقيام بذلك.

00:01:33

وبهذه الطريقة تبقى الرسالة في نفس الأداة.

00:01:37

إذا كنا نتحدث عن ساعة طويلة

00:01:39

التحولات ، بدلا من إنشاء عدة

00:01:42

المهام حتى تتمكن من الحصول على فواصل،

00:01:44

التحولات تقترح خيارا أخيرا

00:01:47

لإضافة نشاط إليه،

00:01:50

مما سيجعل التخطيط

00:01:52

سريع جدا ومنذ يمكنك نسخ مثل هذه

00:01:55

المهام إلى أعضاء آخرين من الفريق،

00:01:58

كل شيء سيتم القيام به بالنسبة لك.

00:00:00

Nachdem Sie eine Schicht erstellt haben

00:00:03

das ihren Bedürfnissen als Führungskraft entspricht,

00:00:06

ob es normal oder offen ist oder

00:00:10

eine Kombination beider Schichten,

00:00:12

Sie können weitere Informationen hinzufügen.

00:00:15

Mit dem Rechtsklick erhalten Sie

00:00:17

die Möglichkeit, die Umschalttaste zu ändern

00:00:19

und um eine weitere Schicht hinzuzufügen,

00:00:22

oder verschieben Sie es einfach zu den offenen in

00:00:25

Falls ein Notfall eintreten sollte.

00:00:28

Mit Shifts können Sie die

00:00:30

Aufgabe, die mithilfe von Farbcodierung erstellt wurde,

00:00:33

genau wie das Erstellen von Kategorien mit Outlook.

00:00:37

Sie können es verwenden

00:00:38

um die gleichen Aufgaben des

00:00:40

Team, damit die Mitarbeiter informiert sind

00:00:43

sie teilen sich eine gemeinsame,

00:00:45

oder Sie können einfach eine Farbe auswählen

00:00:48

einen Mitarbeiter von einem anderen zu trennen.

00:00:50

Sie können nur die Farben verwenden

00:00:53

die auf dem System angezeigt werden.

00:00:56

Sobald Sie die Farbe ausgewählt haben,

00:00:59

Das System schlägt Ihnen vor, sich zu ändern

00:01:01

das Layout der Aufgabe und einfach anzeigen

00:01:04

den Namen statt der Stunde,

00:01:07

und bieten eine nicht bezahlte Pause pro Aufgabe.

00:01:15

Wenn Sie mehr bereitstellen müssen

00:01:17

Informationen zu einer bestimmten Aufgabe,

00:01:19

oder einfach nur klären

00:01:21

einige Informationen darüber, was

00:01:23

muss getan werden. Beispiel

00:01:25

jemanden daran zu erinnern, seine Stunden zu bestätigen.

00:01:28

Anstatt eine E-Mail zu senden,

00:01:30

Sie können die Notizen dazu verwenden.

00:01:33

Auf diese Weise bleibt die Nachricht im selben Tool.

00:01:37

Wenn wir über lange Stunden sprechen

00:01:39

Verschiebt, anstatt mehrere zu erstellen

00:01:42

Aufgaben, damit Sie die Pausen haben können,

00:01:44

Shifts schlägt eine letzte Option vor

00:01:47

um ihm eine Aktivität hinzuzufügen,

00:01:50

was die Planung macht

00:01:52

viel schnell und da können Sie solche kopieren

00:01:55

Aufgaben an andere Mitglieder des Teams,

00:01:58

alles wird für Sie getan.

00:00:00

Una vez que haya creado un turno

00:00:03

que se adapte a sus necesidades como gerente,

00:00:06

si es normal o abierto o

00:00:10

una combinación de ambos turnos,

00:00:12

puede agregarle más información.

00:00:15

Usando el clic derecho le dará

00:00:17

la opción de modificar el mayús

00:00:19

y para añadir otro turno,

00:00:22

o simplemente muévelo a los abiertos en

00:00:25

en caso de que surja alguna emergencia.

00:00:28

Shifts le permite resaltar el

00:00:30

tarea creada mediante código de colores,

00:00:33

al igual que crear categorías con Outlook.

00:00:37

Puedes usarlo

00:00:38

para agrupar las mismas tareas del

00:00:40

equipo para que los empleados estén al tanto

00:00:43

comparten uno común,

00:00:45

o simplemente puede seleccionar un color

00:00:48

para separar a un empleado de otro.

00:00:50

Solo puedes usar los colores

00:00:53

que se muestran en el sistema.

00:00:56

Una vez que haya seleccionado el color,

00:00:59

el sistema le propondrá cambiar

00:01:01

el diseño de la tarea y solo mostrar

00:01:04

el nombre de la misma en lugar de la hora,

00:01:07

y proporcionar un descanso no pagado por tarea.

00:01:15

Si necesita proporcionar más

00:01:17

información para una tarea específica,

00:01:19

o simplemente aclarar

00:01:21

alguna información sobre lo que

00:01:23

hay que hacerlo. Ejemplo

00:01:25

recuérdele a alguien que confirme sus horas.

00:01:28

En lugar de enviar un correo electrónico,

00:01:30

puede usar las notas para hacerlo.

00:01:33

De esa manera el mensaje permanece en la misma herramienta.

00:01:37

Si estamos hablando de hora larga

00:01:39

turnos, en lugar de crear varios

00:01:42

tareas para que pueda tener los descansos,

00:01:44

Turnos propone una última opción

00:01:47

para agregarle una actividad,

00:01:50

lo que hará la planificación

00:01:52

mucho rápido y ya que se puede copiar tal

00:01:55

tareas a otros miembros del equipo,

00:01:58

todo se hará por ti.

00:00:00

Setelah Anda membuat shift

00:00:03

yang sesuai dengan kebutuhan Anda sebagai manajer,

00:00:06

Apakah itu normal atau terbuka atau

00:00:10

Kombinasi dari kedua shift,

00:00:12

Anda dapat menambahkan lebih banyak informasi untuk itu.

00:00:15

Menggunakan klik kanan akan memberi Anda

00:00:17

opsi untuk memodifikasi shift

00:00:19

dan untuk menambahkan shift lain,

00:00:22

atau hanya memindahkannya ke yang terbuka di

00:00:25

Jika keadaan darurat harus muncul.

00:00:28

Shift memungkinkan Anda untuk menyoroti

00:00:30

tugas yang dibuat dengan menggunakan pengkodean warna,

00:00:33

Sama seperti membuat kategori dengan Outlook.

00:00:37

Anda bisa menggunakannya

00:00:38

untuk mengelompokkan tugas yang sama dari

00:00:40

tim sehingga karyawan menyadari

00:00:43

Mereka berbagi yang umum,

00:00:45

Atau Anda bisa memilih warna

00:00:48

untuk memisahkan satu karyawan dari yang lain.

00:00:50

Anda hanya bisa menggunakan warna

00:00:53

yang ditunjukkan pada sistem.

00:00:56

Setelah Anda memilih warna,

00:00:59

Sistem akan mengusulkan Anda untuk berubah

00:01:01

tata letak tugas dan hanya menampilkan

00:01:04

Namanya bukan jam,

00:01:07

dan memberikan satu istirahat tidak dibayar per tugas.

00:01:15

Jika Anda perlu memberikan lebih banyak

00:01:17

informasi untuk satu tugas tertentu,

00:01:19

atau hanya mengklarifikasi

00:01:21

Beberapa informasi tentang apa yang

00:01:23

harus dilakukan. Contoh

00:01:25

Ingatkan seseorang untuk mengkonfirmasi jam kerja mereka.

00:01:28

Alih-alih mengirim email,

00:01:30

Anda dapat menggunakan catatan untuk melakukannya.

00:01:33

Dengan begitu pesan tetap berada di alat yang sama.

00:01:37

Jika kita berbicara tentang jam yang panjang

00:01:39

pergeseran, alih-alih membuat beberapa

00:01:42

tugas-tugas sehingga Anda dapat memiliki istirahat,

00:01:44

Shift mengusulkan opsi terakhir

00:01:47

untuk menambahkan aktivitas ke dalamnya,

00:01:50

Yang akan membuat perencanaan membuat

00:01:52

jauh lebih cepat dan karena Anda dapat menyalinnya

00:01:55

tugas kepada anggota tim lainnya,

00:01:58

Semuanya akan dilakukan untukmu.

00:00:00

Una volta creato un turno

00:00:03

che si adatta alle tue esigenze di manager,

00:00:06

se è normale o aperto o

00:00:10

una combinazione di entrambi i turni,

00:00:12

puoi aggiungere ulteriori informazioni ad esso.

00:00:15

Usando il tasto destro del mouse ti darà

00:00:17

l'opzione per modificare il maiusc

00:00:19

e per aggiungere un altro turno,

00:00:22

o semplicemente spostarlo su quelli aperti in

00:00:25

nel caso in cui dovesse sorgere un'emergenza.

00:00:28

Shifts consente di evidenziare il

00:00:30

attività creata utilizzando la codifica a colori,

00:00:33

proprio come creare categorie con Outlook.

00:00:37

Puoi usarlo

00:00:38

Per raggruppare le stesse attività della

00:00:40

in modo che i dipendenti siano consapevoli

00:00:43

ne condividono uno comune,

00:00:45

oppure puoi semplicemente selezionare un colore

00:00:48

per separare un dipendente da un altro.

00:00:50

Puoi usare solo i colori

00:00:53

che sono mostrati sul sistema.

00:00:56

Una volta selezionato il colore,

00:00:59

il sistema ti proporrà di cambiare

00:01:01

il layout dell'attività e basta mostrare

00:01:04

il nome di esso invece dell'ora,

00:01:07

e fornire una pausa non pagata per attività.

00:01:15

Se hai bisogno di fornire di più

00:01:17

informazioni su un compito specifico,

00:01:19

o semplicemente chiarire

00:01:21

alcune informazioni su cosa

00:01:23

deve essere fatto. Esempio

00:01:25

ricorda a qualcuno di confermare le proprie ore.

00:01:28

Invece di inviare un'e-mail,

00:01:30

puoi usare le note per farlo.

00:01:33

In questo modo il messaggio rimane nello stesso strumento.

00:01:37

Se stiamo parlando di lunga ora

00:01:39

spostamenti, invece di creare diversi

00:01:42

compiti in modo da poter avere le pause,

00:01:44

Shifts propone un'ultima opzione

00:01:47

per aggiungerti un'attività,

00:01:50

che renderà la pianificazione fare

00:01:52

molto veloce e dal momento che è possibile copiare tali

00:01:55

compiti ad altri membri del team,

00:01:58

tutto sarà fatto per te.

00:00:00

シフトを作成したら

00:00:03

それは、マネージャーとしてのあなたのニーズに合った、

00:00:06

それが正常か開いているか、または

00:00:10

両方のシフトの組み合わせ、

00:00:12

さらに情報を追加できます。

00:00:15

右クリックを使用すると、

00:00:17

シフトを変更するオプション

00:00:19

そして、別のシフトを追加するには、

00:00:22

または単に開いたものに移動する

00:00:25

万一緊急事態が発生する場合があります。

00:00:28

シフトを使用すると、

00:00:30

カラーコーディングを使用して作成されたタスク

00:00:33

Outlook でカテゴリを作成するのと同じように。

00:00:37

あなたはそれを使用することができます

00:00:38

を使用して、同じタスクをグループ化します。

00:00:40

従業員が気づいているようにチーム

00:00:43

彼らは共通のものを共有し、

00:00:45

または、単に色を選択することができます

00:00:48

を使用して、ある従業員を別の従業員から分離します。

00:00:50

使用できるのは色のみです。

00:00:53

システムに表示されます。

00:00:56

色を選択したら、

00:00:59

システムは、変更する提案します

00:01:01

タスクのレイアウトと単に表示

00:01:04

時間の代わりにその名前、

00:01:07

タスクごとに 1 つの有給休暇を提供します。

00:01:15

もっと提供する必要がある場合

00:01:17

情報を 1 つの特定のタスクに

00:01:19

または単に明確にする

00:01:21

何に関するいくつかの情報

00:01:23

行う必要があります。例

00:01:25

誰かに時間を確認するよう思い出させる。

00:01:28

電子メールを送信する代わりに、

00:01:30

メモを使用して、メモを作成できます。

00:01:33

このようにして、メッセージは同じツールに残ります。

00:01:37

私たちは長い時間について話している場合

00:01:39

複数のシフトを作成する代わりに、

00:01:42

休憩を取ることができるようにタスクを実行し、

00:01:44

シフトは最後のオプションを提案します

00:01:47

アクティビティを追加するには、

00:01:50

計画を立てる

00:01:52

あなたはそのようなコピーすることができますので、はるかに迅速かつ

00:01:55

チームの他のメンバーにタスクを

00:01:58

すべてがあなたのために行われます。

00:00:00

Zodra je een shift hebt gemaakt

00:00:03

die past bij uw behoeften als manager,

00:00:06

of het nu normaal of open is of

00:00:10

een combinatie van beide ploegen,

00:00:12

u kunt er meer informatie aan toevoegen.

00:00:15

Met de rechtermuisknop krijgt u

00:00:17

de optie om de shift te wijzigen

00:00:19

en om nog een dienst toe te voegen,

00:00:22

of verplaats het gewoon naar de open in

00:00:25

als er zich een noodsituatie voordoet.

00:00:28

Met Shifts kunt u de

00:00:30

taak gemaakt met behulp van kleurcodering,

00:00:33

net als het maken van categorieën met Outlook.

00:00:37

U kunt het gebruiken

00:00:38

om dezelfde taken van de

00:00:40

team zodat de medewerkers op de hoogte zijn

00:00:43

ze hebben een gemeenschappelijke,

00:00:45

of u kunt gewoon een kleur selecteren

00:00:48

om de ene werknemer van de andere te scheiden.

00:00:50

U kunt alleen de kleuren gebruiken

00:00:53

die op het systeem worden weergegeven.

00:00:56

Nadat u de kleur hebt geselecteerd,

00:00:59

het systeem zal u voorstellen om te veranderen

00:01:01

de lay-out van de taak en gewoon weergeven

00:01:04

de naam ervan in plaats van het uur,

00:01:07

en zorg voor één niet betaalde pauze per taak.

00:01:15

Als u meer moet bieden

00:01:17

informatie over één specifieke taak,

00:01:19

of gewoon verduidelijken

00:01:21

wat informatie over wat

00:01:23

moet gebeuren. Voorbeeld

00:01:25

iemand eraan herinneren om zijn uren te bevestigen.

00:01:28

In plaats van een e-mail te sturen,

00:01:30

u kunt de notities gebruiken om dit te doen.

00:01:33

Op die manier blijft de boodschap in dezelfde tool.

00:01:37

Als we het hebben over lange uren

00:01:39

verschuift, in plaats van meerdere

00:01:42

taken zodat u de pauzes kunt hebben,

00:01:44

Shifts stelt een laatste optie voor

00:01:47

om er een activiteit aan toe te voegen,

00:01:50

die de planning zal maken

00:01:52

veel snel en omdat je zoiets kunt kopiëren

00:01:55

taken aan andere leden van het team,

00:01:58

alles wordt voor je gedaan.

00:00:00

Uma vez que tenha criado uma mudança

00:00:03

que se adequa às suas necessidades como gestor,

00:00:06

seja normal ou aberto ou

00:00:10

uma combinação de ambos os turnos,

00:00:12

pode adicionar-lhe mais informações.

00:00:15

Usando o clique certo vai dar-lhe

00:00:17

a opção de modificar a mudança

00:00:19

e adicionar outro turno,

00:00:22

ou apenas movê-lo para os abertos em

00:00:25

caso qualquer emergência deve surgir.

00:00:28

Os turnos permitem-lhe destacar o

00:00:30

tarefa criada através da codificação de cores,

00:00:33

assim como criar categorias com o Outlook.

00:00:37

Pode usá-lo.

00:00:38

para agrupar as mesmas tarefas do

00:00:40

equipa para que os funcionários estejam cientes

00:00:43

partilham um comum,

00:00:45

ou pode apenas selecionar uma cor

00:00:48

para separar um empregado de outro.

00:00:50

Só pode usar as cores

00:00:53

que são mostradas no sistema.

00:00:56

Uma vez selecionada a cor,

00:00:59

o sistema irá propô-lo para mudar

00:01:01

o layout da tarefa e apenas mostrar

00:01:04

o nome dele em vez da hora,

00:01:07

e fornecer uma pausa não paga por tarefa.

00:01:15

Se precisar de fornecer mais

00:01:17

informação a uma tarefa específica,

00:01:19

ou apenas esclarecer

00:01:21

algumas informações sobre o que

00:01:23

precisa ser feito. Exemplo,

00:01:25

lembre alguém para confirmar o seu horário.

00:01:28

Em vez de enviar um e-mail,

00:01:30

pode usar as notas para o fazer.

00:01:33

Assim a mensagem permanece na mesma ferramenta.

00:01:37

Se estamos a falar de uma longa hora

00:01:39

turnos, em vez de criar vários

00:01:42

tarefas para que possa ter as pausas,

00:01:44

Turnos propõe uma última opção

00:01:47

para lhe acrescentar uma atividade,

00:01:50

que vai fazer o planeamento fazer

00:01:52

muito rápido e uma vez que pode copiar tal

00:01:55

tarefas para outros membros da equipa,

00:01:58

tudo será feito por si.

00:00:00

Bir vardiya oluşturduktan sonra

00:00:03

bir yönetici olarak ihtiyaçlarınıza uygun,

00:00:06

normal veya açık olup olmadığı veya

00:00:10

her iki vardiyanın bir kombinasyonu,

00:00:12

daha fazla bilgi ekleyebilirsiniz.

00:00:15

Sağ tıklamayı kullanmak size

00:00:17

vardiyayı değiştirme seçeneği

00:00:19

ve başka bir vardiya eklemek için,

00:00:22

ya da sadece açık olanlara taşıyın

00:00:25

herhangi bir acil durum ortaya çıkması durumunda.

00:00:28

Shifts,

00:00:30

renk kodlaması kullanılarak oluşturulan görev,

00:00:33

Outlook ile kategoriler oluşturmak gibi.

00:00:37

Bunu kullanabilirsiniz.

00:00:38

aynı görevleri gruplamak için

00:00:40

çalışanların farkında olması için ekip

00:00:43

ortak bir ortak paydadalar,

00:00:45

veya sadece bir renk seçebilirsiniz

00:00:48

bir çalışanı diğerinden ayırmak için.

00:00:50

Yalnızca renkleri kullanabilirsiniz

00:00:53

sistemde gösterilen.

00:00:56

Rengi seçtikten sonra,

00:00:59

Sistem değiştirmenizi önerecektir

00:01:01

görevin düzeni ve sadece göster

00:01:04

saat yerine adı,

00:01:07

ve görev başına bir ödenmemiş mola sağlayın.

00:01:15

Daha fazlasını sağlamanız gerekiyorsa

00:01:17

belirli bir göreve bilgi,

00:01:19

ya da sadece açıklığa kavuşturmak

00:01:21

ne hakkında bazı bilgiler

00:01:23

yapılması gerekiyor. Örnek

00:01:25

birine çalışma saatlerini onaylamasını hatırlat.

00:01:28

E-posta göndermek yerine,

00:01:30

bunu yapmak için notları kullanabilirsiniz.

00:01:33

Bu şekilde ileti aynı araçta kalır.

00:01:37

Eğer uzun bir saatten bahsediyorsak.

00:01:39

birkaç tane oluşturmak yerine kaydırır

00:01:42

molalar vee sahip olmak için görevler,

00:01:44

Shifts son bir seçenek önerir

00:01:47

bir aktivite eklemek için,

00:01:50

planlamayı yapacak olan

00:01:52

çok hızlı ve böyle kopyalayabilirsiniz beri

00:01:55

takımın diğer üyelerine görevler,

00:01:58

Senin için her şey yapılacak.

00:00:00

Một khi bạn đã tạo ra một sự thay đổi

00:00:03

Điều đó phù hợp với nhu cầu của bạn với tư cách là một người quản lý,

00:00:06

Cho dù đó là bình thường hay mở hay

00:00:10

Sự kết hợp của cả hai ca,

00:00:12

Bạn có thể thêm thông tin vào nó.

00:00:15

Sử dụng nhấp chuột phải sẽ cung cấp cho bạn

00:00:17

tùy chọn sửa đổi ca

00:00:19

Và để thêm một sự thay đổi,

00:00:22

hoặc chỉ cần di chuyển nó đến những cái mở trong

00:00:25

Trường hợp khẩn cấp phải phát sinh.

00:00:28

Shifts cho phép bạn làm nổi bật

00:00:30

nhiệm vụ được tạo ra bằng cách sử dụng mã màu,

00:00:33

cũng giống như tạo danh mục với Outlook.

00:00:37

Bạn có thể sử dụng nó

00:00:38

Để nhóm các nhiệm vụ tương tự của

00:00:40

Đội ngũ để nhân viên nhận thức được

00:00:43

Họ chia sẻ một cái chung,

00:00:45

hoặc bạn chỉ có thể chọn một màu

00:00:48

để tách một nhân viên khỏi một nhân viên khác.

00:00:50

Bạn chỉ có thể sử dụng màu sắc

00:00:53

điều này được thể hiện trên hệ thống.

00:00:56

Một khi bạn đã chọn màu,

00:00:59

Hệ thống sẽ đề xuất bạn thay đổi

00:01:01

bố cục của nhiệm vụ và chỉ hiển thị

00:01:04

Tên của nó thay vì giờ,

00:01:07

và cung cấp một break không trả tiền cho mỗi nhiệm vụ.

00:01:15

Nếu bạn cần cung cấp thêm

00:01:17

Thông tin cho một nhiệm vụ cụ thể,

00:01:19

hoặc chỉ cần làm rõ

00:01:21

Một số thông tin về những gì

00:01:23

cần phải làm. Ví dụ

00:01:25

Nhắc nhở ai đó xác nhận giờ làm việc của họ.

00:01:28

Thay vì gửi email,

00:01:30

Bạn có thể sử dụng các ghi chú để làm như vậy.

00:01:33

Bằng cách đó, thông điệp vẫn ở trong cùng một công cụ.

00:01:37

Nếu chúng ta đang nói về một giờ dài

00:01:39

thay đổi, thay vì tạo ra một số

00:01:42

Nhiệm vụ để bạn có thể nghỉ ngơi,

00:01:44

Shifts đề xuất một tùy chọn cuối cùng

00:01:47

Để thêm một hoạt động vào nó,

00:01:50

Điều này sẽ làm cho việc lập kế hoạch

00:01:52

Nhanh chóng và vì bạn có thể sao chép như vậy

00:01:55

Nhiệm vụ cho các thành viên khác trong nhóm,

00:01:58

Mọi thứ sẽ được thực hiện cho bạn.

00:00:00

創建班次後

00:00:03

符合您作為經理的需求，

00:00:06

無論是正常還是開放或

00:00:10

兩個班次的組合，

00:00:12

您可以向其添加更多資訊。

00:00:15

使用右鍵按下將為您提供

00:00:17

修改班次的選項

00:00:19

並添加另一個班次，

00:00:22

或者只是將其移動到打開的

00:00:25

如果出現任何緊急情況。

00:00:28

班次允許您突出顯示

00:00:30

使用顏色編碼創建的任務，

00:00:33

就像使用Outlook創建類別一樣。

00:00:37

您可以使用它

00:00:38

對

00:00:40

團隊讓員工意識到

00:00:43

他們有一個共同的，

00:00:45

或者你可以只選擇一種顏色

00:00:48

將一個員工與另一個員工分開。

00:00:50

您只能使用顏色

00:00:53

顯示在系統上。

00:00:56

選擇顏色后，

00:00:59

系統會建議你改變

00:01:01

任務的佈局，只是顯示

00:01:04

它的名稱而不是小時，

00:01:07

並為每個任務提供一個無薪休息時間。

00:01:15

如果您需要提供更多

00:01:17

資訊到一個特定任務，

00:01:19

或者只是澄清

00:01:21

一些關於什麼的資訊

00:01:23

需要完成。例

00:01:25

提醒某人確認他們的工作時間。

00:01:28

而不是發送電子郵件，

00:01:30

您可以使用註解來執行此操作。

00:01:33

這樣，消息將保留在同一工具中。

00:01:37

如果我們談論的是長時間

00:01:39

移位，而不是創建多個移位

00:01:42

任務，所以你可以休息，

00:01:44

班次提出最後一個選項

00:01:47

向其中添加活動，

00:01:50

這將使規劃制定

00:01:52

非常快，因為你可以複製這樣的

00:01:55

任務給團隊的其他成員，

00:01:58

一切都會為你做。

00:00:00

교대 근무를 만든 후

00:00:03

관리자로서 의한 요구에 맞는,

00:00:06

정상이든 개방이든, 또는

00:00:10

두 교대의 조합,

00:00:12

더 많은 정보를 추가할 수 있습니다.

00:00:15

오른쪽 클릭을 사용하면

00:00:17

교대근무를 수정하는 옵션

00:00:19

또 다른 시프트를 추가하려면

00:00:22

또는 그냥 에서 열린 것들로 이동

00:00:25

비상 사태가 발생하면 발생합니다.

00:00:28

시프트를 통해

00:00:30

색상 코딩을 사용하여 만든 작업,

00:00:33

Outlook을 통해 범주를 만드는 것과 같습니다.

00:00:37

당신은 그것을 사용할 수 있습니다

00:00:38

동일한 작업을 그룹화하려면

00:00:40

직원들이 알 수 있도록 팀

00:00:43

그들은 공통하나를 공유,

00:00:45

또는 색상을 선택할 수 있습니다.

00:00:48

한 직원을 다른 직원과 분리합니다.

00:00:50

색상만 사용할 수 있습니다.

00:00:53

즉, 시스템에 표시됩니다.

00:00:56

색상을 선택한 후,

00:00:59

시스템은 변경을 제안합니다

00:01:01

작업의 레이아웃을 표시하고

00:01:04

그 이름 대신 시간,

00:01:07

작업당 지불하지 않은 휴식 기를 제공합니다.

00:01:15

더 많은 것을 제공해야 하는 경우

00:01:17

한 특정 작업에 대한 정보,

00:01:19

또는 그냥 명확히

00:01:21

무엇에 대한 몇 가지 정보

00:01:23

수행해야 합니다. 본보기

00:01:25

누군가에게 자신의 시간을 확인하라고 상기시킨다.

00:01:28

이메일을 보내는 대신,

00:01:30

메모를 사용하여 이렇게 할 수 있습니다.

00:01:33

이렇게 하면 메시지가 동일한 도구에 유지됩니다.

00:01:37

우리는 긴 시간에 대해 이야기하는 경우

00:01:39

여러 개 만드는 대신 교대근무

00:01:42

휴식을 가질 수 있도록 작업,

00:01:44

교대는 마지막 옵션을 제안합니다.

00:01:47

활동을 추가하려면

00:01:50

계획 수립을 할 것입니다.

00:01:52

훨씬 빠르고 복사 할 수 있기 때문에

00:01:55

팀의 다른 구성원에게 작업,

00:01:58

모든 것이 당신을 위해 수행 될 것입니다.

00:00:00

创建班次后

00:00:03

符合您作为经理的需求，

00:00:06

无论是正常还是开放或

00:00:10

两个班次的组合，

00:00:12

您可以向其添加更多信息。

00:00:15

使用右键单击将为您提供

00:00:17

修改班次的选项

00:00:19

并添加另一个班次，

00:00:22

或者只是将其移动到打开的

00:00:25

如果出现任何紧急情况。

00:00:28

班次允许您突出显示

00:00:30

使用颜色编码创建的任务，

00:00:33

就像使用Outlook创建类别一样。

00:00:37

您可以使用它

00:00:38

对

00:00:40

团队让员工意识到

00:00:43

他们有一个共同的，

00:00:45

或者你可以只选择一种颜色

00:00:48

将一个员工与另一个员工分开。

00:00:50

您只能使用颜色

00:00:53

显示在系统上。

00:00:56

选择颜色后，

00:00:59

系统会建议你改变

00:01:01

任务的布局，只是显示

00:01:04

它的名称而不是小时，

00:01:07

并为每个任务提供一个无薪休息时间。

00:01:15

如果您需要提供更多

00:01:17

信息到一个特定任务，

00:01:19

或者只是澄清

00:01:21

一些关于什么的信息

00:01:23

需要完成。例

00:01:25

提醒某人确认他们的工作时间。

00:01:28

而不是发送电子邮件，

00:01:30

您可以使用注释来执行此操作。

00:01:33

这样，消息将保留在同一工具中。

00:01:37

如果我们谈论的是长时间

00:01:39

移位，而不是创建多个移位

00:01:42

任务，所以你可以休息，

00:01:44

班次提出最后一个选项

00:01:47

向其中添加活动，

00:01:50

这将使规划制定

00:01:52

非常快，因为你可以复制这样的

00:01:55

任务给团队的其他成员，

00:01:58

一切都会为你做。

00:00:00

După ce ați creat o schimbare

00:00:03

care se potrivește nevoilor dumneavoastră ca manager,

00:00:06

dacă este normal sau deschis sau

00:00:10

o combinație a ambelor schimburi,

00:00:12

puteți adăuga mai multe informații la acesta.

00:00:15

Utilizarea clicului dreapta vă va oferi

00:00:17

opțiunea de modificare a shift-ului

00:00:19

și pentru a adăuga o altă schimbare,

00:00:22

sau pur și simplu mutați-l la cele deschise în

00:00:25

caz ar trebui să apară orice urgență.

00:00:28

Shifts vă permite să evidențiați

00:00:30

activitate creată utilizând codificarea culorilor,

00:00:33

la fel ca crearea de categorii cu Outlook.

00:00:37

Îl puteți folosi

00:00:38

pentru a grupa aceleași activități ale

00:00:40

echipa astfel incat angajatii sa fie constienti

00:00:43

ele au una comună,

00:00:45

sau puteți selecta doar o culoare

00:00:48

pentru a separa un angajat de altul.

00:00:50

Puteți utiliza numai culorile

00:00:53

care sunt afișate pe sistem.

00:00:56

După ce ați selectat culoarea,

00:00:59

sistemul vă va propune să schimbați

00:01:01

aspectul sarcinii și doar arată

00:01:04

numele acesteia în loc de oră,

00:01:07

și să ofere o pauză neplătită pe sarcină.

00:01:15

Dacă aveți nevoie pentru a oferi mai multe

00:01:17

informații pentru o anumită activitate;

00:01:19

sau doar clarifica

00:01:21

unele informații despre ceea ce

00:01:23

trebuie făcut. Exemplu

00:01:25

amintiți-i cuiva să-și confirme orele.

00:01:28

În loc să trimiteți un e-mail,

00:01:30

puteți utiliza notele pentru a face acest lucru.

00:01:33

În acest fel, mesajul rămâne în același instrument.

00:01:37

Dacă vorbim despre oră lungă

00:01:39

schimburi, în loc de a crea mai multe

00:01:42

sarcini astfel încât să puteți avea pauze,

00:01:44

Shifts propune o ultimă opțiune

00:01:47

pentru a adăuga o activitate la aceasta,

00:01:50

care va face planificarea de luare

00:01:52

mult mai rapid și din moment ce puteți copia astfel de

00:01:55

sarcini pentru alți membri ai echipei,

00:01:58

totul se va face pentru tine.

00:00:00

Uma vez que você tenha criado uma mudança

00:00:03

que se encaixa em suas necessidades como gerente,

00:00:06

se é normal ou aberto ou

00:00:10

uma combinação de ambas as mudanças,

00:00:12

você pode adicionar mais informações a ele.

00:00:15

Usar o clique certo lhe dará

00:00:17

a opção de modificar o turno

00:00:19

e para adicionar outra mudança,

00:00:22

ou apenas movê-lo para os abertos em

00:00:25

caso qualquer emergência deve surgir.

00:00:28

Turnos permite que você destaque o

00:00:30

tarefa criada usando codificação de cores,

00:00:33

assim como criar categorias com o Outlook.

00:00:37

Você pode usá-lo

00:00:38

para agrupar as mesmas tarefas do

00:00:40

equipe para que os funcionários estão cientes

00:00:43

eles compartilham um comum,

00:00:45

ou você pode apenas selecionar uma cor

00:00:48

para separar um funcionário de outro.

00:00:50

Você só pode usar as cores

00:00:53

que são mostrados no sistema.

00:00:56

Uma vez que você tenha selecionado a cor,

00:00:59

o sistema vai propor que você mude

00:01:01

o layout da tarefa e basta mostrar

00:01:04

o nome dele em vez da hora,

00:01:07

e fornecer uma pausa não paga por tarefa.

00:01:15

Se você precisa fornecer mais

00:01:17

informações para uma tarefa específica,

00:01:19

ou apenas esclarecer

00:01:21

algumas informações sobre o que

00:01:23

precisa ser feito. Exemplo

00:01:25

lembre alguém para confirmar suas horas.

00:01:28

Em vez de enviar um e-mail,

00:01:30

você pode usar as notas para fazê-lo.

00:01:33

Dessa forma, a mensagem permanece na mesma ferramenta.

00:01:37

Se estamos falando de uma longa hora

00:01:39

turnos, em vez de criar vários

00:01:42

tarefas para que você possa ter as pausas,

00:01:44

Turnos propõe uma última opção

00:01:47

para adicionar uma atividade a ele,

00:01:50

o que fará com que o planejamento faça

00:01:52

muito rápido e uma vez que você pode copiar tais

00:01:55

tarefas para outros membros da equipe,

00:01:58

tudo será feito por você.

00:00:00

После того, как вы создали сдвиг

00:00:03

что соответствует вашим потребностям как менеджера,

00:00:06

является ли он нормальным или открытым или

00:00:10

сочетание обеих смен,

00:00:12

вы можете добавить к нему дополнительную информацию.

00:00:15

Использование правого щелчка даст вам

00:00:17

Возможность изменения сдвига

00:00:19

и добавить еще одну смену,

00:00:22

или просто переместите его на открытые в

00:00:25

в случае возникновения какой-либо чрезвычайной ситуации.

00:00:28

Shifts позволяет выделить

00:00:30

задача, созданная с помощью цветового кодирования,

00:00:33

так же, как создание категорий с помощью Outlook.

00:00:37

Вы можете использовать его

00:00:38

сгруппировать одни и те же задачи

00:00:40

команда, чтобы сотрудники были в курсе

00:00:43

у них общий,

00:00:45

или вы можете просто выбрать цвет

00:00:48

отделить одного сотрудника от другого.

00:00:50

Вы можете использовать только цвета

00:00:53

которые отображаются в системе.

00:00:56

После того, как вы выбрали цвет,

00:00:59

система предложит вам изменить

00:01:01

макет задачи и просто показать

00:01:04

его название вместо часа,

00:01:07

и предоставить один неоплачиваемый перерыв на каждую задачу.

00:01:15

Если вам нужно предоставить больше

00:01:17

информация по одной конкретной задаче,

00:01:19

или просто уточнить

00:01:21

некоторая информация о том, что

00:01:23

это необходимо сделать. Пример

00:01:25

напомните кому-нибудь, чтобы он подтвердил свои часы.

00:01:28

Вместо того, чтобы отправлять электронное письмо,

00:01:30

для этого можно использовать заметки.

00:01:33

Таким образом, сообщение остается в том же инструменте.

00:01:37

Если речь идет о длинном часе

00:01:39

сдвиги, вместо создания нескольких

00:01:42

задачи, чтобы у вас были перерывы,

00:01:44

Shifts предлагает последний вариант

00:01:47

чтобы добавить к нему действие,

00:01:50

что сделает планирование

00:01:52

намного быстрее и так как вы можете скопировать такие

00:01:55

задачи другим членам команды,

00:01:58

все будет сделано за Вас.

00:00:00

เมื่อคุณสร้างกะแล้ว

00:00:03

ที่เหมาะกับความต้องการของคุณในฐานะผู้จัดการ

00:00:06

ไม่ว่าจะเป็นปกติหรือเปิดหรือ

00:00:10

การรวมกันของทั้งสองกะ

00:00:12

คุณสามารถเพิ่มข้อมูลเพิ่มเติมลงไปได้

00:00:15

การใช้การคลิกขวาจะทําให้คุณ

00:00:17

ตัวเลือกในการปรับเปลี่ยนกะ

00:00:19

และเพิ่มกะอื่น

00:00:22

หรือเพียงแค่ย้ายไปยังที่เปิดอยู่ใน

00:00:25

กรณีฉุกเฉินใด ๆ ควรเกิดขึ้น

00:00:28

กะช่วยให้คุณสามารถเน้น

00:00:30

งานที่สร้างขึ้นโดยใช้การเข้ารหัสสี

00:00:33

เช่นเดียวกับการสร้างหมวดหมู่ด้วย Outlook

00:00:37

คุณสามารถใช้งานได้

00:00:38

เพื่อจัดกลุ่มงานเดียวกันของ

00:00:40

ทีมเพื่อให้พนักงานทราบ

00:00:43

พวกเขาแบ่งปันสิ่งเดียวกัน

00:00:45

หรือคุณแค่เลือกสี

00:00:48

เพื่อแยกพนักงานคนหนึ่งออกจากพนักงานอีกคนหนึ่ง

00:00:50

คุณสามารถใช้สีได้เท่านั้น

00:00:53

ที่แสดงบนระบบ

00:00:56

เมื่อคุณเลือกสีแล้ว

00:00:59

ระบบจะเสนอให้คุณเปลี่ยนแปลง

00:01:01

เค้าโครงของงานและแสดงเพียง

00:01:04

ชื่อของมันแทนที่จะเป็นชั่วโมง

00:01:07

และให้หนึ่งไม่หยุดพักจ่ายต่องาน

00:01:15

หากคุณต้องการให้มากขึ้น

00:01:17

ข้อมูลสําหรับงานเฉพาะงานหนึ่งงาน

00:01:19

หรือเพียงแค่ชี้แจง

00:01:21

ข้อมูลบางอย่างเกี่ยวกับอะไร

00:01:23

จําเป็นต้องทํา ตัวอย่าง

00:01:25

เตือนให้ใครบางคนยืนยันเวลาของพวกเขา

00:01:28

แทนที่จะส่งอีเมล

00:01:30

คุณสามารถใช้บันทึกย่อเพื่อดําเนินการดังกล่าวได้

00:01:33

ด้วยวิธีนี้ข้อความจะอยู่ในเครื่องมือเดียวกัน

00:01:37

หากเรากําลังพูดถึงชั่วโมงที่ยาวนาน

00:01:39

กะแทนที่จะสร้างหลาย

00:01:42

งานเพื่อให้คุณสามารถมีตัวแบ่ง

00:01:44

กะเสนอตัวเลือกสุดท้าย

00:01:47

เพื่อเพิ่มกิจกรรมลงไป

00:01:50

ซึ่งจะทําให้การวางแผน

00:01:52

รวดเร็วมากและเนื่องจากคุณสามารถคัดลอกดังกล่าว

00:01:55

งานให้กับสมาชิกคนอื่น ๆ ในทีม

00:01:58

ทุกอย่างจะทําเพื่อคุณ

00:00:00

Kada kreirate smenu

00:00:03

koji odgovara vašim potrebama kao menadžera,

00:00:06

da li je normalno ili otvoreno ili

00:00:10

kombinacija obe smene,

00:00:12

možete da mu dodate više informacija.

00:00:15

Korišćenje desnog klika će vam dati

00:00:17

opcija izmene smene

00:00:19

i da dodam još jednu smenu,

00:00:22

ili ga samo premestite na otvorene u

00:00:25

svaki hitan slučaj bi trebalo da se pojavi.

00:00:28

Smene vam omogućavaju da istaknete

00:00:30

zadatak kreiran pomoću kodiranja boja,

00:00:33

baš kao i kreiranje kategorija u programu Outlook.

00:00:37

Možeš da ga koristiš

00:00:38

grupisanje istih zadataka

00:00:40

tim tako da su zaposleni svesni

00:00:43

dele zajedničko,

00:00:45

ili samo možeš da izabereš boju

00:00:48

da odvoji jednog zaposlenog od drugog.

00:00:50

Možete koristiti samo boje

00:00:53

koji su prikazani na sistemu.

00:00:56

Kada jednom budete izabrali boju,

00:00:59

sistem će vam predložiti da se promenite

00:01:01

raspored zadatka i samo prikaži

00:01:04

ime njega umesto sata,

00:01:07

i obezbediti jednu neplaćeni prekid po zadatku.

00:01:15

Ako je potrebno da obezbedite više

00:01:17

informacije o jednom određenom zadatku,

00:01:19

ili samo razjasniti

00:01:21

neke informacije o čemu

00:01:23

mora da se uradi. Primer

00:01:25

podsetiti nekoga da potvrdi svoje radno vreme.

00:01:28

Umesto slanja e-poruke,

00:01:30

možete da koristite beleške da biste to uradili.

00:01:33

Na taj način poruka ostaje u istoj alatki.

00:01:37

Ako govorimo o dugim satima

00:01:39

smene, umesto kreiranja nekoliko

00:01:42

zadatke da biste imali pauze,

00:01:44

Shifts predlaže poslednju opciju

00:01:47

da bi mu dodao aktivnost,

00:01:50

što će napraviti planiranje

00:01:52

mnogo brzo i pošto možete da kopirate takve

00:01:55

zadacima drugim članovima tima,

00:01:58

Sve će biti učinjeno za tebe.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

1709 Views

Microsoft Shift Video Training - Getting Started with Microsoft Shift

Learn how to use Microsoft Shift: the user-friendly schedule management tool linked to your Office 365. Create a team schedule, modify it, s...

ALL COURSES