Outlook - Sort and filter emails Tutorial

Struggling to keep up with overwhelming emails? Discover how Outlook's tools can help you quickly sort, search, and filter your emails. Learn to group emails by sender, sort by subject or date, and use filters to display only unread, flagged, or attachment-containing emails. Enhance your email management and find important messages easily with these powerful techniques!

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Available in Microsoft365

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It can sometimes be challenging to quickly locate emails.

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Let's explore the tools offered by outlook to easily sort and search for an email

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sorting by columns can help you quickly find

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the information you need and keep your inbox organized

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by default. Your emails are listed in chronological order

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at the top of your email list. You will see several column headers such as from

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subject and received. These columns can be used to sort your emails

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to sort your emails by sender. Click on the from column header.

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This will group your emails by sender,

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which can be useful for quickly finding messages from a specific person

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to sort your messages by subject. Click on the subject column header,

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emails will then be sorted alphabetically based on their subject.

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You will see a small arrow indicating the sort order,

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click again to reverse the alphabetical order

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to sort your emails by date. Click on the received column header.

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In addition to sorting in ascending and descending order,

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emails are grouped by time periods to facilitate reading,

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you can further refine your search using the filter

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option at the top right of the screen.

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For example, with the unread option,

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you can display only the emails you haven't read yet.

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The flagged option allows you to display emails that have been marked with a flag.

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The has files option displays only emails that contain attachments.

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You can access additional filters in this section.

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Click on the sort option to sort by category size or importance.

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If filtering and sorting don't work,

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you can refine your search using the search bar

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to improve your chances of finding your emails.

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The search bar at the top of your inbox helps you find emails by keywords.

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The filters option beside it opens a panel to refine your search criteria.

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For example, to find an email from a colleague with an attachment.

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And the keyword monthly sales, choose the location of the email.

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Enter the sender's address, search by recipient or cc email address.

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Enter the keyword,

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specify the reception period. If needed filter by read, unread status,

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check the attachment option, then click search

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after using the search bar,

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you'll find tabs like all mail files and teams at the top of the results list

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these tabs. Let you specify the type of item you're looking for.

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You can also apply filters like flagged

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or high importance directly bypassing the filter button

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to exit the results screen,

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click on inbox and the display will return to its normal state showing all emails

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