Excel - Print headings, gridlines, formulas, and more Tutorial
In this video, you will learn about printing headings, gridlines, formulas, and more in Excel.
The video covers how to print row and column headings, including sequential IDs, and how to print gridlines to make the worksheet easier to read.
It also demonstrates how to print comments on the worksheet and how to show all comments before printing.
Additionally, the video shows how to create a watermark on the worksheet and how to display all formulas instead of resulting values.
This tutorial will help you enhance your printing skills in Excel and improve the readability of your worksheets.
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Objectifs :
This document aims to provide a comprehensive guide on how to enhance printing options in Excel, including printing row and column headings, comments, gridlines, and adding watermarks. It also covers how to display formulas for review purposes.
Chapitres :
-
Introduction to Printing in Excel
Printing in Excel can be optimized to improve readability and presentation. This guide will explore various features that allow you to print essential elements such as row and column headings, comments, and gridlines, as well as how to add a watermark. -
Printing Row and Column Headings
To make your printed worksheet easier to read, you can print row and column headings. The first row of your worksheet typically contains labels for the columns, known as the header row. To print this header row on every page, follow these steps: 1. Click on the 'Page Layout' tab. 2. Select 'Print Titles'. 3. Click in the 'Rows to repeat at top' box and select the first row. 4. You can also select columns to repeat on the left by clicking 'Columns to repeat at left'. 5. Use 'Print Preview' to check how the header will appear on printed pages. -
Printing Comments
Excel allows you to print comments that are attached to cells. To print comments as they appear on the worksheet: 1. Click the 'Review' tab and select 'Show All Comments' to display them. 2. Go back to the 'Page Layout' tab and click 'Print Titles'. 3. Click the comments down arrow and choose 'As displayed on sheet'. 4. Use 'Print Preview' to see how the comments will look when printed. -
Printing Gridlines
By default, gridlines are not printed in Excel. To include gridlines in your printout: 1. Go to the 'Page Layout' tab. 2. Check the option for 'Print' under the 'Gridlines' section. 3. Now, when you print the worksheet, the gridlines will be included, enhancing readability. -
Adding a Watermark
While Excel does not have a built-in watermark feature, you can simulate one by adding a background image. To do this: 1. Click on the 'Page Layout' tab. 2. Select 'Background'. 3. Choose an image you want to use as a watermark. You can find images using options like Bing image search. 4. The selected image will now appear as a background on your worksheet. -
Displaying and Printing Formulas
To review the equations in your worksheet without clicking on each cell: 1. Click the 'Formulas' tab. 2. Select 'Show Formulas' to display all formulas instead of their resulting values. 3. Print the worksheet to have a clear view of all formulas used. -
Conclusion
By utilizing these printing features in Excel, you can significantly enhance the clarity and professionalism of your printed documents. Whether it's ensuring that headings, comments, and gridlines are included or adding a watermark, these adjustments can make your worksheets more effective for presentations and reviews.
FAQ :
How do I print the header row on every page in Excel?
To print the header row on every page, go to the Page Layout tab, click on 'Print Titles', and then select the row you want to repeat in the 'Rows to repeat at top' field.
Can I print comments in Excel?
Yes, you can print comments in Excel. First, display the comments by clicking the Review tab and selecting 'Show All Comments'. Then, go to the Page Layout tab, click 'Print Titles', and choose how you want to print the comments.
How can I print gridlines in my Excel worksheet?
To print gridlines, go to the Page Layout tab and check the 'Print' option under the Gridlines section. This will ensure that gridlines are included in your printed document.
Is there a way to add a watermark in Excel?
Excel does not have a built-in watermark feature, but you can simulate one by going to the Page Layout tab, clicking 'Background', and selecting an image to use as a watermark.
How do I display all formulas in my worksheet?
To display all formulas, click on the Formulas tab and select 'Show Formulas'. This will change the view to show the formulas instead of their resulting values.
Quelques cas d'usages :
Creating Professional Reports
When preparing a report for stakeholders, using the Print Titles feature to repeat header rows ensures that the data is easily understandable across multiple pages, enhancing readability.
Reviewing Formulas in Financial Models
In financial modeling, using the Show Formulas feature allows team members to quickly review and verify the accuracy of calculations without having to click through each cell.
Printing Comments for Feedback
When collaborating on a project, printing comments at the end of the worksheet can provide valuable feedback for team members, ensuring that all notes are considered during revisions.
Adding Visual Elements to Presentations
Using a background image as a watermark can enhance the visual appeal of a presentation or report, making it clear that the document is confidential while maintaining a professional look.
Preparing Data for Client Meetings
When preparing data for client meetings, printing gridlines along with row and column headings can help in discussing specific data points, making it easier for clients to follow along.
Glossaire :
Header Row
The first row of a worksheet that contains labels for the columns, making it easier to identify the data in each column.
Print Titles
A feature in Excel that allows users to repeat specific rows or columns on every printed page for better readability.
Print Preview
A feature that allows users to see how their document will look when printed before actually printing it.
Gridlines
The faint lines that separate the cells in a worksheet. By default, these are not printed unless specified.
Watermark
A text or image that is placed in the background of a document to indicate its status (e.g., 'Confidential'). Excel does not have a built-in watermark feature, but users can simulate one using background images.
Show Formulas
A feature in Excel that displays all formulas in the worksheet instead of their resulting values, allowing users to review the equations easily.
Comments
Notes or annotations added to specific cells in a worksheet, which can be printed either as they appear on the worksheet or at the end of the document.