OneNote - See who's collaborating Tutorial
In this video, you will learn about the collaboration and storage tools available in Microsoft 365. The video covers how to use OneDrive for cloud-based online storage and SharePoint sites for team collaboration.
You will see how to access your Office 365 subscription and navigate the different tools and applications.
The video also demonstrates how to share documents, work collaboratively in real-time, and access version history.
This knowledge will help you effectively collaborate with your colleagues and manage your files in Microsoft 365.
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Understand the Specifics and Requirements of Desktop Flows
- 02:44
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
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Excel: Link Excel Scripts and Power Automate Flows
- 03:22
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
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SharePoint: Automate File Movement to an Archive Library
- 05:20
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
- 03:59
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Leverage Variables with Power FX in Power Automate
- 03:28
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
- 02:26
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The Power Automate Mobile App
- 01:39
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Familiarize Yourself with the Different Types of Flows
- 01:37
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Understand the Steps to Create a Power Automate Flow
- 01:51
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Discover the Power Automate Home Interface
- 02:51
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Access Power Automate for the Web
- 01:25
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
- 02:06
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
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Streamline Note-Taking with OneNote and Outlook
- 01:03
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Create your reservation page for appointment booking (Bookings)
- 03:17
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Share a document securely with Outlook
- 02:21
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Block a sender
- 01:54
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Identify a fraudulent email
- 02:06
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Prevent transfer for a meeting
- 01:19
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
- 01:09
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Recall or replace an e-mail message
- 01:45
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Respond to invitations as a delegate
- 02:55
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Use a Shared Mailbox
- 01:18
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Create and Manage Appointments in Delegated Calendars
- 02:04
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Send Emails on Behalf of Someone Else
- 01:13
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Mailbox Delegation Setup
- 01:59
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Making changes to a text
- 00:38
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Consult the adoption of Copilot through Viva Insights
- 00:52
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Search from emails with Copilot
- 00:53
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
- 00:46
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 54 times
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Summarizing a Loop Page with Copilot
- 00:55
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Generating Loop Content with Copilot
- 01:18
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Send invitations or reminders with Copilot
- 00:53
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Generate formulas from a concept
- 01:02
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Analyzing a OneDrive file with Copilot
- 01:25
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Analyzing multiple OneDrive documents with Copilot
- 01:01
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Use the Meeting Dashboard
- 02:48
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
- 02:48
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Display Three Time Zones
- 01:52
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View Other Calendars
- 00:50
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Open a Shared Calendar
- 01:29
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Share Your Calendar
- 01:54
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
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Improve the Accessibility of Images in Emails
- 01:18
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
- 01:10
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Use Conversation View
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
- 02:51
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
- 01:40
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Create a task from a message
- 02:00
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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- 02:20
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Manage new message notifications
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Manage Views
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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Personality and tone for a realistic rendering
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Format and example for optimal results
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The importance of context in your requests
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Precise task in conversational AI
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Basics of prompting with conversational AI
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What is a prompt ?
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Survey Consumer Satisfaction Panel
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Promote Your Product on Social Networks with Copilot
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Write a Product Description with Copilot
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Structure Your Product Launch Project
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Initiate a Market Study with Copilot
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Objectifs :
This section aims to provide users with a comprehensive understanding of how to effectively backup and save their work in OneNote, highlighting the automatic saving feature, the importance of setting up backups, and methods to recover lost notes.
Chapitres :
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Introduction to OneNote's Saving Mechanism
OneNote operates differently from other Microsoft Office applications in that it does not have a traditional save button. This is because OneNote automatically saves your work continuously, regardless of how minor the changes may be. Users can exit the application at any time without the need to manually save their notebooks. -
Setting Up Automatic Backups
Despite OneNote's automatic saving feature, it is advisable to set up automatic backups to ensure your notes are securely stored. To do this, follow these steps: - Go to the 'File' menu. - Select 'Options'. - Navigate to the 'Save and Backup' tab. - Choose 'Backup Folder' and click 'Modify'. - Select a new folder location and click 'OK'. OneNote will automatically back up your notebook files weekly, but you can adjust the frequency to suit your needs. -
Manual Backup of Notes
If you wish to manually back up your notes after making significant changes, you can do so by clicking the appropriate option to back up all notebooks immediately. This is particularly useful after adding a lot of information. -
Recovering Lost Notes
If you cannot locate some of your notes, it does not necessarily mean they are lost. If your notes were stored on your computer, you can recover them by: - Opening the notebook where you last worked on the lost notes. - Selecting the 'File' tab, then 'Info'. - Clicking on 'Open Backups' to view all saved notebooks. For notes stored in OneDrive, you can recover deleted notes by: - Choosing the 'History' tab. - Right-clicking the page tab you wish to restore and using the 'Move' or 'Copy' command to return the notes to their original location. Any notes deleted within the last 60 days should be retrievable unless the recycle bin has been emptied.
FAQ :
Does OneNote have a save button?
No, OneNote does not have a save button because it automatically saves your work as you make changes.
How can I set up automatic backups in OneNote?
To set up automatic backups, go to File > Options > Save and Backup, then select a backup folder and adjust the frequency of backups.
What should I do if I can't find my notes in OneNote?
If you can't find your notes, check the File tab under Info > Open Backups for notebooks saved on your computer, or use the History tab to restore deleted notes from OneDrive.
How often does OneNote back up my notebooks?
OneNote automatically backs up your notebook files each week, but you can adjust the frequency to back up more often if desired.
Can I manually back up my notes in OneNote?
Yes, you can manually back up your notes by selecting the option to back up all notebooks after making significant changes.
What happens to notes deleted in OneNote?
Deleted notes can be restored from the History tab if they were deleted within the last 60 days, provided the bin has not been emptied.
Quelques cas d'usages :
Project Management
Use OneNote to keep track of project notes, meeting minutes, and task lists. Automatic saving ensures that all updates are captured in real-time, while regular backups protect against data loss.
Research Organization
Researchers can use OneNote to compile notes, articles, and references. The backup feature allows them to store their work securely, while the History tab helps recover any lost information.
Educational Note-taking
Students can utilize OneNote for taking lecture notes and organizing study materials. The automatic save feature allows them to focus on learning without worrying about losing their notes.
Content Creation
Content creators can draft articles and scripts in OneNote, benefiting from automatic backups to ensure their work is safe. They can also restore previous versions if needed.
Team Collaboration
Teams can collaborate on projects using shared OneNote notebooks. Automatic saving and backup features ensure that all team members have access to the latest information without the risk of data loss.
Glossaire :
OneNote
A digital note-taking application from Microsoft that allows users to create, organize, and share notes across devices.
Automatic Save
A feature in OneNote that saves changes to your notes automatically without the need for a manual save button.
Backup
A copy of your data stored in a different location to prevent loss in case of data corruption or accidental deletion.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device with internet connectivity.
File Tab
A section in OneNote that provides access to file management options, including saving, backing up, and opening notebooks.
Backup Frequency
The interval at which OneNote creates backup copies of your notebooks, which can be adjusted according to user preference.
Page Tab
A tab in OneNote that represents a specific page within a notebook, allowing users to navigate between different notes.
History Tab
A section in OneNote that allows users to view and restore previous versions of their notes or recover deleted pages.