Outlook - Send an Email and Create a Draft in Outlook Tutorial

Discover the efficient and easy steps to send an email and create a draft in Microsoft Outlook. Learn how to work in a dedicated window, customize your email, add attachments, save drafts, and manage recipients and multiple accounts. Take your Outlook communication to the next level with these valuable insights!

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Available in Microsoft365

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we will guide you through the steps of sending

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an email and creating a draft in Microsoft outlook,

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ensuring efficiency and ease of use.

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First to create a new email,

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click on the new email button located at the top left corner of the screen,

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a new message window will appear on the right side of your screen.

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If you prefer to work in a dedicated window, click on the open in new window button.

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This allows you to view your email in

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full screen making drafting easier without any distractions

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in the new email window,

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fill in the recipient addresses in the two

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field for primary recipients or the CC field.

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For those you wish to copy

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separate multiple addresses with a semicolon

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by clicking on the two or CC buttons.

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The ad recipients window will automatically appear

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select default global address list to

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access contacts within your organization or click

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on contacts to find and select contacts you have personally created in outlook.

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Once a contact is identified, click on it and then click the plus sign.

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After selecting all contacts, click save

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next type the subject of your email in the subject field

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and compose your message in the body of the email.

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Utilize the formatting tools available in the

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format text tab to customize your text.

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You can also insert links,

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images or tables via the insert tab

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to add attachments,

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click on attach file and select files from your computer or online storage

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to save your email as a draft simply close the message window

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outlook will automatically save the message in the drafts folder

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to retrieve your drafts.

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Look at the folder pane on the left side of the screen and click on the drafts folder.

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This folder contains all the emails you have started but not yet sent.

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Click on the draft, you wish to open

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it will open on the right side of the screen for you to continue drafting.

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Once the draft is open, you can modify it as you see fit add or change recipients,

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the subject, the body content or attachments

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in the options tab,

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you can spell check your email,

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add BC C to send a copy of the email to recipients.

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Without other recipients seeing their addresses.

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You can also enable the from field. If you manage multiple accounts in outlook.

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Additionally, you can set importance indicators and encrypt the message

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when you are ready to send your email, click the send button,

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the message will move to the sent items folder, passing through the outbox first,

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a quick tip to create a new email, quickly hold down the control key on your keyboard.

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And press the end key release,

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both keys and a new message will appear on the right side of the screen

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allowing you to start composing immediately.

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And that's it.

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You now know how to send an email and create a draft in Microsoft Outlook.

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