Outlook - Send an Email and Create a Draft in Outlook Tutorial

Discover the efficient and easy steps to send an email and create a draft in Microsoft Outlook. Learn how to work in a dedicated window, customize your email, add attachments, save drafts, and manage recipients and multiple accounts. Take your Outlook communication to the next level with these valuable insights!

03:10
231 views

Available in Microsoft365

00:00:03

we will guide you through the steps of sending

00:00:05

an email and creating a draft in Microsoft outlook,

00:00:08

ensuring efficiency and ease of use.

00:00:10

First to create a new email,

00:00:13

click on the new email button located at the top left corner of the screen,

00:00:17

a new message window will appear on the right side of your screen.

00:00:21

If you prefer to work in a dedicated window, click on the open in new window button.

00:00:27

This allows you to view your email in

00:00:28

full screen making drafting easier without any distractions

00:00:33

in the new email window,

00:00:35

fill in the recipient addresses in the two

00:00:37

field for primary recipients or the CC field.

00:00:41

For those you wish to copy

00:00:43

separate multiple addresses with a semicolon

00:00:46

by clicking on the two or CC buttons.

00:00:50

The ad recipients window will automatically appear

00:00:53

select default global address list to

00:00:56

access contacts within your organization or click

00:00:59

on contacts to find and select contacts you have personally created in outlook.

00:01:04

Once a contact is identified, click on it and then click the plus sign.

00:01:09

After selecting all contacts, click save

00:01:13

next type the subject of your email in the subject field

00:01:17

and compose your message in the body of the email.

00:01:20

Utilize the formatting tools available in the

00:01:23

format text tab to customize your text.

00:01:26

You can also insert links,

00:01:28

images or tables via the insert tab

00:01:32

to add attachments,

00:01:34

click on attach file and select files from your computer or online storage

00:01:40

to save your email as a draft simply close the message window

00:01:46

outlook will automatically save the message in the drafts folder

00:01:50

to retrieve your drafts.

00:01:51

Look at the folder pane on the left side of the screen and click on the drafts folder.

00:01:56

This folder contains all the emails you have started but not yet sent.

00:02:00

Click on the draft, you wish to open

00:02:03

it will open on the right side of the screen for you to continue drafting.

00:02:07

Once the draft is open, you can modify it as you see fit add or change recipients,

00:02:12

the subject, the body content or attachments

00:02:17

in the options tab,

00:02:18

you can spell check your email,

00:02:21

add BC C to send a copy of the email to recipients.

00:02:25

Without other recipients seeing their addresses.

00:02:28

You can also enable the from field. If you manage multiple accounts in outlook.

00:02:34

Additionally, you can set importance indicators and encrypt the message

00:02:39

when you are ready to send your email, click the send button,

00:02:43

the message will move to the sent items folder, passing through the outbox first,

00:02:48

a quick tip to create a new email, quickly hold down the control key on your keyboard.

00:02:54

And press the end key release,

00:02:56

both keys and a new message will appear on the right side of the screen

00:03:00

allowing you to start composing immediately.

00:03:05

And that's it.

00:03:06

You now know how to send an email and create a draft in Microsoft Outlook.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

244 Views

Microsoft Outlook Beginner Training - Mastering the Basics of the New Version of Outlook

Learn how to use the new version of Microsoft Outlook through a series of video tutorials. Gain proficiency in managing your emails, organiz...

ALL COURSES