Outlook - Create an e-mail message Tutorial
In this video, you will learn how to create an e-mail message using Microsoft 365. The video covers the steps to compose and send an e-mail, as well as how to add attachments and format the message.
This tutorial will help you become proficient in using Microsoft 365 for e-mail communication, enhancing your productivity and efficiency.
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Outlook - Creating a draft
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Outlook - Insert elements into the mails (table, graphic, images)
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Outlook - Using categories
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Outlook - Using conversation mode
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Outlook - Saving a message
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Change the default font for your emails
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Saving a message
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Create and modify a group
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Delay or schedule e-mail sending
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Introducing Outlook
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Accessing applications from a group
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Recall or replace an e-mail you sent
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Presentation of the task module
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Automatically mark deleted emails as read
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Let Outlook read your emails out loud
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Organizing your messages using rules
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How do I block a sender?
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Creating a group
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Sending automatic replies
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Create a task and create a recurring task
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Translate your emails into Outlook
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Manage Your Working Time in MyAnalytics
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Insert elements into the mails (table, graphic, images)
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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How to launch a New Teams Meeting in Outlook
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Process a received message
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Create a task from a message
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Respond to a meeting
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Creating a draft
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Schedule sending emails in Outlook
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Export contacts from Outlook
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Discover the new simplified ribbon
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Schedule a meeting
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Recover deleted items
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Import contacts into Outlook
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Dictate email messages in Outlook
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Fill in your work schedules in Outlook
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Manage recurring appointments
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Ribbon preview
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Creating an e-mail template
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Create a contact & add and use contacts
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Request a read receipt or confirmation of delivery
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Quickly sort emails
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Publish the calendar
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Clutter
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Introducing Office 365 Groups
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The Bcc field in detail
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Using categories
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Junk email
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Set or remove reminders
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Presentation and discovery of contacts
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Printing messages
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Sorting & searching your mails
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
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Assigning a task
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Open a shared calendar
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Show other people's calendar
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How do I recognize a fraudulent email?
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Create and add a signature to messages
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Make your Outlook signature accessible
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Edit and customize views
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Prevent forwarding of a meeting
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Remove a member from a group
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Manage attachments
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Create an appointment
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Having a conversation within a group
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Manage new message notifications
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Your Email Exchanges with Copilot
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Optimize Email Writing with Copilot Coaching
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Search from emails with Copilot
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Organize Your Messages with Rules
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Add and manage multiple accounts on Outlook
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Task Module Overview
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Recover deleted items
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Send an Email and Create a Draft in Outlook
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Grant delegate access in Microsoft 365 administration
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Presentation and introduction to the calendar
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Save and Print a Message
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Edit and customize views
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Organize into Folders
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Create different types of events
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Create and add a signature to messages
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Attach files efficiently in Outlook
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Create an appointment or meeting
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Introduce the new version of Outlook
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Sort and filter emails
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Respond to a meeting
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Create a reminder for yourself
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Use the Meeting Dashboard
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Manage new message notifications
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Create a task or reminder
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Set Your Work Hours in Outlook
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The Bcc Field in Detail
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Manage Teams online meeting options
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Explore the Interface
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Change the default font of your emails
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Share a task list
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Process an incoming message
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Search options
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Create a task from a message
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Manage Views
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Create your reservation page for appointment booking (Bookings)
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Respond to a Meeting Poll
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Block a sender
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Add a third-party application
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Use a Shared Mailbox
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Create an Email Template
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Add Accessible Tables and Lists
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Share Your Calendar
- 01:54
- Viewed 85 times
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Open a Shared Calendar
- 01:29
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Clean Up Your Inbox
- 01:18
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Calendar Delegation Setup
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Recall or replace an e-mail message
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Collaborate directly during an event with Microsoft Loop and Outlook
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Send a survey or questionnaire by email
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View Other Calendars
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Prevent the forwarding of an email
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Delay Email Delivery
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Send Automatic Out-of-Office Replies
- 02:22
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Translate Emails in Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Improve Email Accessibility
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Use the Scheduling Assistant
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Easily Sort Your Mails
- 01:38
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Share a document securely with Outlook
- 02:21
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Automate Routine Actions
- 02:19
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
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Identify a fraudulent email
- 02:06
- Viewed 65 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
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Use Conversation View
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- Viewed 62 times
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Make Your Outlook Signature Accessible
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Protect an email by encrypting
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Improve the Accessibility of Images in Emails
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Prevent transfer for a meeting
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Use Categories
- 02:51
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Mailbox Delegation Setup
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Provide an overview of best security practices in Outlook
- 01:08
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Respect Your Colleagues' Off Hours (Viva Insights)
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Respond to invitations as a delegate
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 60 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
- 01:52
- Viewed 58 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 85 times
-
Share Your Calendar
- 01:54
- Viewed 85 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 69 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 85 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 60 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
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- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 314 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 67 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
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- Viewed 152 times
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Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 213 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
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Edit and customize views
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Objectifs :
This document aims to provide a comprehensive guide on how to create and send an email using Outlook, detailing the steps involved, the features available, and tips for efficient email management.
Chapitres :
-
Creating a New Email
To create a new email in Outlook, you can either click the 'New Email' button available in the ribbon or use the keyboard shortcut Control + N. This will open a new email window where you can compose your message. -
Entering Email Details
In the new email window, you will find several fields to fill out: - **Subject Field**: Type the subject of your message here. - **Recipient Fields**: Enter the names or email addresses of the recipients in the 'To', 'CC', and 'BCC' fields, separating different recipients with semicolons. -
Using the Address Book
If you want to find recipients from your address book, click on the address book button located in the ribbon or within the recipient fields. This will allow you to select people to add to your email. You can access both the global address list of your organization and your personal contact list. To add recipients, select them and click 'To' to open the address box. -
Recipient History and Search
As you use Outlook, a history is created that allows you to simply type the first letter of a name to display previously used correspondents. Alternatively, if you prefer not to enter the global address list, you can use the keyboard shortcut Control + K to have Outlook search your contact lists and provide results. -
Choosing the Sending Address
If you have multiple email accounts configured in Outlook, the 'From' field will be available for you to choose which address you want to send the message from. -
Composing Your Message
In the main area of the email window, you can enter your message. You have various formatting tools available to enhance your text. Additionally, you can include attachments stored on your computer or in online storage, add Outlook items such as business cards, include your signature (if configured), or mark your message as high priority. -
Inserting Elements
The 'Insert' tab provides options to include various elements directly in the body of the message, such as links, pictures, or tables. -
Email Options
The 'Options' tab allows you to display or hide the BCC and From fields. You will also find options for confirming receipt and playback of the email. -
Formatting and Review Tools
You can find more formatting tools in the 'Format Text' tab. The 'Review' tab allows you to set a verification language and enable automated text correction. -
Sending Your Email
Once you have completed your email, you can send it by clicking the 'Send' button. Your message will spend a few moments in the Outbox folder before moving to the Sent Items folder.
FAQ :
How do I create a new email in Outlook?
To create a new email in Outlook, you can click the 'New Email' button in the ribbon or use the keyboard shortcut Control N.
What is the difference between To, CC, and BCC fields?
The 'To' field is for primary recipients, the 'CC' field is for secondary recipients who should see the email, and the 'BCC' field is for recipients who should receive the email without others knowing their addresses.
How can I find contacts in my address book?
You can find contacts by clicking on the address book button in the ribbon or in the To, CC, or BCC fields, then selecting the people you want to add.
What should I do if I want to attach a file to my email?
To attach a file, you can use the attachment option in the email composition window to select files from your computer or online storage.
How can I format my email message?
You can format your email message using the various formatting tools available in the Format Text tab of the ribbon.
What happens to my email after I send it?
After you send your email, it will spend a few moments in the Outbox folder before moving to the Sent Items folder.
Can I choose which email address to send from?
Yes, if you have multiple email accounts configured in Outlook, you can select the desired address in the From field before sending your message.
Quelques cas d'usages :
Sending Professional Emails
In a corporate environment, employees can use Outlook to send professional emails to clients and colleagues. By utilizing the To, CC, and BCC fields effectively, they can ensure that the right people receive the necessary information while maintaining confidentiality where needed.
Organizing Team Communication
Project managers can use the address book feature to quickly find and include team members in email communications. This helps streamline communication and ensures that all relevant parties are kept in the loop regarding project updates.
Email Marketing Campaigns
Marketing professionals can use Outlook to send bulk emails to clients. By using the BCC field, they can protect recipients' privacy while still reaching a large audience. Additionally, they can attach promotional materials directly to the email.
Scheduling Meetings
Administrative assistants can use the calendar integration in Outlook to schedule meetings and send invites. By including the meeting details in the email body and attaching relevant documents, they can ensure all participants are well-informed.
Managing Multiple Accounts
Users with multiple email accounts can efficiently manage their communications by selecting the appropriate From address in Outlook. This allows them to maintain professionalism and clarity in their correspondence.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs with various tools and options for composing and managing emails.
Control N
A keyboard shortcut used in Outlook to create a new email message.
Subject Field
The area in an email where the sender types the main topic or purpose of the message.
To, CC, and BCC Fields
Fields in an email where recipients' email addresses are entered. 'To' is for primary recipients, 'CC' (Carbon Copy) is for secondary recipients, and 'BCC' (Blind Carbon Copy) is for recipients who should not see each other's addresses.
Address Book
A feature in Outlook that allows users to access and select contacts stored in their personal or global address lists.
Global Address List
A directory of all email addresses within an organization, accessible to all users.
Control K
A keyboard shortcut in Outlook that allows users to search their contact lists for email addresses.
From Field
The area in an email where the sender can choose which email address to send the message from, especially when multiple accounts are configured.
Attachments
Files or documents that can be included with an email message, which can be stored on a computer or in online storage.
Insert Tab
A section in the Outlook ribbon that allows users to add various elements to the body of an email, such as links, pictures, or tables.
Options Tab
A section in the Outlook ribbon that provides settings for displaying or hiding fields like BCC and From, as well as options for message confirmation.
Format Text Tab
A section in the Outlook ribbon that offers additional formatting tools for text in an email.
Review Tab
A section in the Outlook ribbon that allows users to set a verification language and enable automated text correction.
Outbox Folder
A temporary storage area in Outlook where emails are held before they are sent.
Sent Items Folder
A folder in Outlook where copies of sent emails are stored.