OneDrive - Share and Collaborate OneDrive Tutorial
Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!
- 02:45
- 375 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1670 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 959 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4420 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1089 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6429 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13794 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2641 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4865 times
-
The Interface
- 1:49
- Viewed 3668 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3342 times
-
Work Offline
- 1:10
- Viewed 3018 times
-
Scan documents
- 1:30
- Viewed 2550 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2512 times
-
Find Documents and Folders Shared with You
- 1:04
- Viewed 2416 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2390 times
-
Share Documents
- 2:05
- Viewed 2245 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1854 times
-
What is OneDrive ?
- 01:14
- Viewed 1670 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1383 times
-
Edit, Delete a Share
- 02:16
- Viewed 1089 times
-
Store files in conversations
- 1:38
- Viewed 1050 times
-
Make a File Request
- 01:24
- Viewed 481 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 476 times
-
Check Granted Shares
- 00:48
- Viewed 449 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 426 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 407 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 391 times
-
Search for Documents
- 01:31
- Viewed 388 times
-
Modify Sharing Rules
- 00:53
- Viewed 384 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 382 times
-
Manage Storage Space
- 02:08
- Viewed 380 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 375 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 374 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 368 times
-
Power and Manage OneDrive
- 01:36
- Viewed 363 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 356 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 349 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 339 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 252 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 234 times
-
Share a document securely with Outlook
- 02:21
- Viewed 219 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4890 times
-
Create and modify a group
- 2:19
- Viewed 4420 times
-
Join a group
- 1:34
- Viewed 3751 times
-
Accessing applications from a group
- 1:59
- Viewed 3653 times
-
Creating a group
- 2:38
- Viewed 3522 times
-
Work together on the same document
- 1:07
- Viewed 3400 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3372 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3342 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3218 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3133 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3046 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2935 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2921 times
-
Creating a personalized permission level
- 2:46
- Viewed 2920 times
-
Checking the granted shares
- 2:27
- Viewed 2877 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2876 times
-
Remove a member from a group
- 0:29
- Viewed 2871 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2832 times
-
Having a conversation within a group
- 3:21
- Viewed 2815 times
-
Import, create, edit and share documents
- 2:35
- Viewed 2761 times
-
Creating a permission group
- 3:53
- Viewed 2738 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2689 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2652 times
-
Use and create a template
- 2:40
- Viewed 2637 times
-
Access to your recent documents
- 1:14
- Viewed 2600 times
-
Back up and saving notes
- 0:32
- Viewed 2560 times
-
How to approve a request
- 1:30
- Viewed 2513 times
-
Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2362 times
-
How to request an approval
- 2:20
- Viewed 2347 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2271 times
-
Use Adobe sign
- 1:20
- Viewed 2234 times
-
Engaging and animating a group
- 1:55
- Viewed 1856 times
-
Edit and enhance messages
- 1:57
- Viewed 1850 times
-
Create a team using a template
- 1:03
- Viewed 1818 times
-
Share the link to collaborate or duplicate
- 1:36
- Viewed 1675 times
-
Interact in conversations
- 1:30
- Viewed 1624 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1538 times
-
Create a team and add members
- 1:37
- Viewed 1453 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1432 times
-
Creating or Joining a Team
- 1:11
- Viewed 1410 times
-
Overview of conversations
- 1:02
- Viewed 1271 times
-
Manage a meeting
- 2:08
- Viewed 1271 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1249 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1240 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1227 times
-
Private and small group chats
- 2:03
- Viewed 1215 times
-
Take notes in meetings
- 0:35
- Viewed 1188 times
-
Create a SharePoint news and send it via mail
- 1:59
- Viewed 1185 times
-
File Management
- 1:04
- Viewed 1119 times
-
Interact in a conversation
- 2:03
- Viewed 1113 times
-
Create a SharePoint site
- 2:58
- Viewed 1096 times
-
Create Approval Templates
- 2:06
- Viewed 1085 times
-
Create a folder or a file in a library
- 1:46
- Viewed 1079 times
-
Posting in a Channel
- 2:15
- Viewed 1077 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1076 times
-
Managing Teams and Channels
- 2:15
- Viewed 1070 times
-
Make a New Approval Request
- 1:26
- Viewed 1059 times
-
Create a document library
- 1:56
- Viewed 1058 times
-
Store files in conversations
- 1:38
- Viewed 1050 times
-
Creating a Channel
- 2:05
- Viewed 1032 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1016 times
-
Create and publish a SharePoint page
- 2:44
- Viewed 1016 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 983 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 981 times
-
Create a SharePoint Lists
- 2:18
- Viewed 974 times
-
Generate a usage report for my SharePoint site
- 1:42
- Viewed 958 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 936 times
-
Customise my SharePoint site navigation
- 2:20
- Viewed 912 times
-
Work together on the same document
- 1:48
- Viewed 902 times
-
Use Templates for Document Creation
- 1:03
- Viewed 889 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 882 times
-
Manage Document Approval
- 0:56
- Viewed 881 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 872 times
-
Customise my site Homepage
- 3:03
- Viewed 852 times
-
Use version history
- 1:57
- Viewed 851 times
-
Synchronise a SharePoint document library
- 1:42
- Viewed 850 times
-
Open and work on a document
- 2:42
- Viewed 838 times
-
Rename and find a document
- 2:00
- Viewed 832 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 827 times
-
Add and Explore Workflows
- 1:35
- Viewed 820 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 809 times
-
Make a File Request
- 01:24
- Viewed 481 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 407 times
-
The Bcc Field in Detail
- 01:53
- Viewed 347 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 327 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 322 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 317 times
-
Create an appointment or meeting
- 01:44
- Viewed 303 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 301 times
-
Create a Meeting Poll
- 02:48
- Viewed 293 times
-
Share a task list
- 03:10
- Viewed 289 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 283 times
-
Create a task from a message
- 02:00
- Viewed 279 times
-
Respond to a meeting
- 01:00
- Viewed 275 times
-
Manage Teams online meeting options
- 01:56
- Viewed 271 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 270 times
-
Open a Shared Calendar
- 01:29
- Viewed 259 times
-
Use a Shared Mailbox
- 01:18
- Viewed 244 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 241 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 237 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 237 times
-
Calendar Delegation Setup
- 01:21
- Viewed 229 times
-
View Other Calendars
- 00:50
- Viewed 228 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 227 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 219 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 219 times
-
Share a document securely with Outlook
- 02:21
- Viewed 219 times
-
Share Your Calendar
- 01:54
- Viewed 216 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 205 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 93 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 60 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 64 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 79 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 75 times
-
Copilot at the service of project reports
- 02:36
- Viewed 66 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 63 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 105 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 68 times
-
Project mode
- 01:31
- Viewed 70 times
-
Create an agent for a team
- 01:53
- Viewed 119 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 120 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 67 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 120 times
-
Copilot Studio agent settings
- 01:33
- Viewed 63 times
-
Add new actions
- 01:54
- Viewed 117 times
-
Create a first action
- 01:59
- Viewed 115 times
-
Manage topics
- 01:51
- Viewed 94 times
-
Manage knowledge sources
- 01:11
- Viewed 64 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 111 times
-
Access Copilot Studio
- 01:09
- Viewed 111 times
-
Get started with Copilot Studio
- 01:25
- Viewed 62 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 171 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 173 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 177 times
-
Introduction to Planner
- 00:56
- Viewed 185 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 173 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 181 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 246 times
-
Introduction to Sway
- 01:53
- Viewed 156 times
-
Introducing to Word
- 01:00
- Viewed 176 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 158 times
-
Create a call group
- 01:15
- Viewed 223 times
-
Use call delegation
- 01:07
- Viewed 142 times
-
Assign a delegate for your calls
- 01:08
- Viewed 217 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 145 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 152 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 183 times
-
Block unwanted calls
- 01:24
- Viewed 149 times
-
Disable all call forwarding
- 01:09
- Viewed 155 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 141 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 136 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 158 times
-
Manage voicemail messages
- 01:55
- Viewed 206 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 224 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 134 times
-
Manage simultaneous calls
- 01:52
- Viewed 144 times
-
Support third-party apps during calls
- 01:53
- Viewed 177 times
-
Add participants quickly and securely
- 01:37
- Viewed 141 times
-
Configure call privacy and security settings
- 02:51
- Viewed 139 times
-
Manage calls on hold
- 01:20
- Viewed 148 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 137 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 148 times
-
Draft a Service Memo
- 02:33
- Viewed 194 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 181 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 267 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 235 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 93 times
-
Other Coaches
- 01:45
- Viewed 194 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 180 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 171 times
-
Configure a Copilot Agent
- 02:39
- Viewed 166 times
-
Describe a copilot agent
- 01:32
- Viewed 190 times
-
Rewrite with Copilot
- 01:21
- Viewed 163 times
-
Analyze a video
- 01:21
- Viewed 189 times
-
Use the Copilot pane
- 01:12
- Viewed 181 times
-
Process text
- 01:03
- Viewed 169 times
-
Create an insights grid
- 01:19
- Viewed 284 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 178 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 199 times
-
Create an image with Copilot
- 00:42
- Viewed 295 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 193 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 191 times
-
Chat with Copilot
- 00:50
- Viewed 178 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 273 times
-
Data Privacy in Copilot
- 00:43
- Viewed 193 times
-
Access Copilot
- 00:25
- Viewed 297 times
-
Use a Copilot Agent
- 01:24
- Viewed 202 times
-
Modify with Pages
- 01:20
- Viewed 206 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 198 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 192 times
-
Generate the email for the recipient
- 00:44
- Viewed 184 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 201 times
-
Date and Time Function
- 02:53
- Viewed 182 times
-
Logical Function
- 03:14
- Viewed 275 times
-
Text Function
- 03:25
- Viewed 210 times
-
Basic Function
- 02:35
- Viewed 174 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 199 times
-
Introduction to Power Fx
- 01:09
- Viewed 176 times
-
The New Calendar
- 03:14
- Viewed 298 times
-
Sections
- 02:34
- Viewed 183 times
-
Customizing Views
- 03:25
- Viewed 179 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 296 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 154 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 187 times
-
Use the narrative Builder
- 01:31
- Viewed 234 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 193 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 204 times
-
Share a document with copilot
- 00:36
- Viewed 192 times
-
Configurate a page with copilot
- 01:47
- Viewed 194 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 959 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 207 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 235 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 298 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 368 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 349 times
Objectifs :
Understand the storage and sharing functionalities of OneDrive, including how to manage document access and permissions effectively.
Chapitres :
-
Introduction to OneDrive
OneDrive serves as a cloud storage solution designed for the storage and management of personal documents. This platform ensures that all documents uploaded are classified as private by default, meaning only the owner has access. -
Document Privacy and Sharing
While OneDrive does not automatically share documents, it provides options for users to create and manage access to their documents. To initiate sharing, users can click on the three dots next to the document line and select the share button. -
Sharing Options
When sharing a document, users can choose from four different access options: 1. **Anyone**: This option is the least secure and may be disabled by administration. It allows unrestricted sharing and further distribution of the document. Users can set limits, such as an expiration date or password protection. 2. **People in your organization**: This restricts access to individuals within the same organization. 3. **People with existing access**: Only those who already have access to the document can view it. If shared by a colleague, others without access will not be able to view it. 4. **People you choose**: Access is granted only to specified individuals, regardless of existing permissions. If the link is forwarded, only those with prior access can use it. -
Confirming Sharing Settings
After selecting the desired sharing option, users must click the apply button to confirm their choices. The sharing window then provides two main options: - **Copy link**: This allows users to share a link on any digital platform for others to access the document. - **Select names of collaborators**: Users can choose internal or external collaborators to share the document with. -
Setting Permissions
Users can specify permissions for collaborators by clicking the button next to the recipient entry area. This allows the owner to determine whether the document is editable or view-only. After setting permissions, clicking the send button will notify selected collaborators via email, granting them direct access to the document. -
Managing Sharing Rights
As the document owner, users have the ability to modify or remove sharing rights at any time. This aspect of document management will be explored in further detail in another video of the course. -
Conclusion
Understanding how to effectively manage document sharing and permissions in OneDrive is crucial for maintaining privacy and control over personal documents. By utilizing the various sharing options and settings, users can ensure their documents are shared securely and appropriately.
FAQ :
What is OneDrive?
OneDrive is a cloud storage service provided by Microsoft that allows users to store, share, and access files online securely.
How do I share a document on OneDrive?
To share a document on OneDrive, click on the three dots next to the document, select the share button, choose your sharing options, and then click apply to confirm.
What are the different sharing options available in OneDrive?
OneDrive offers several sharing options: 'Anyone' (least secure), 'People in your organization', 'People with existing access', and 'People you choose'.
Can I set an expiration date for shared documents?
Yes, when sharing a document, you can set an expiration date to limit how long others can access it.
What does 'view-only' permission mean?
'View-only' permission allows users to see the document but not make any changes to it.
How can I modify or remove sharing rights for a document?
As the owner of the document, you can modify or remove sharing rights by accessing the sharing settings and adjusting the permissions as needed.
Quelques cas d'usages :
Collaborative Project Management
Teams can use OneDrive to share project documents, allowing team members to collaborate in real-time while controlling access levels to ensure sensitive information is protected.
Secure Document Sharing with Clients
Businesses can share important documents with clients using OneDrive's password protection and expiration date features, ensuring that only authorized individuals have access.
Internal Training Resources
Organizations can store training materials in OneDrive and share them with employees, restricting access to only those within the organization to maintain confidentiality.
Event Planning
Event planners can use OneDrive to share schedules, budgets, and other documents with collaborators, allowing for easy updates and communication while managing permissions effectively.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online securely.
Private Documents
Documents that are accessible only to the owner and are not shared automatically with others.
Sharing Features
Options available in OneDrive that allow users to share documents with others, including setting permissions and access levels.
Access Levels
Different permissions that can be granted to users when sharing documents, such as view-only or edit permissions.
Expiration Date
A setting that allows the document owner to specify a date after which access to the document will no longer be available.
Password Protection
A security feature that requires users to enter a password to access a shared document.
Collaborators
Individuals who are granted access to view or edit a document in OneDrive.
Link Sharing
The process of creating a shareable link that allows others to access a document without needing to be directly invited.