Outlook - Create a task or reminder Video
Discover how to efficiently create and manage tasks in Outlook with this step-by-step guide. Set due dates, alerts, and repetition features to stay organized and boost productivity. Learn to highlight essential tasks, add sub-tasks, and utilize the category feature for better organization. Don't forget to attach files and extra notes for supplementary information. Start organizing your daily activities now!
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
- 01:37
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Understand the Steps to Create a Power Automate Flow
- 01:51
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
- 01:09
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Recall or replace an e-mail message
- 01:45
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
- 02:04
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Prepare for Time Out of Office (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Respond to a meeting
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Create an appointment or meeting
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Manage Views
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Objectifs :
This video aims to teach users how to efficiently create and manage tasks in Outlook, enhancing their organizational skills and productivity.
Chapitres :
-
Introduction to Outlook Tasks
Outlook tasks are an excellent tool for organizing daily activities. This guide will walk you through the process of creating and managing tasks effectively within the Outlook application. -
Creating a Task
To create a task in Outlook, follow these steps: 1. Click on the 'To Do' icon located on the left side of the screen. 2. In the task field, type a short description of your task. 3. Before confirming, set a due date by choosing one of the preset options or selecting a specific date from the calendar. 4. Click 'Save' to finalize the task. -
Setting Alerts and Repetitions
To ensure you stay on track with your tasks: - Set an alert to be notified when it's time to start working on the task or as the deadline approaches. - For tasks that occur regularly, utilize the repetition feature to specify how often they should repeat, avoiding the need to create a new task each time. -
Highlighting Important Tasks
To emphasize essential tasks: - Click the star icon on the right to add the task to your list of important tasks. -
Managing Tasks
To manage your tasks effectively: 1. Select the task you recently created to see additional options. 2. You can insert subtasks in the 'At a Step' section if needed. 3. Add the task to your daily task list by clicking the appropriate option. 4. Access the same options such as reminders, due dates, and repetition frequency. -
Organizing and Attaching Information
To keep your tasks organized: - Utilize the category feature to group tasks that require similar levels of attention. - Attach relevant files and extra notes to provide supplementary information. -
Viewing Tasks
To view your tasks while in the mail section: - Click 'My Day' at the top of the app to see all tasks for today and upcoming days. -
Conclusion
By following these straightforward steps, you have learned how to efficiently create and manage your tasks in Outlook. This will help you stay organized and boost your productivity.
FAQ :
How do I create a task in Outlook?
To create a task in Outlook, click on the 'To Do' icon, type a short description of your task, set a due date, and click 'Save'.
Can I set reminders for my tasks in Outlook?
Yes, you can set reminders for your tasks by selecting the reminder option when creating or editing a task.
What is the repetition feature in Outlook tasks?
The repetition feature allows you to set tasks to repeat at specified intervals, making it easier to manage recurring activities.
How can I organize my tasks in Outlook?
You can organize your tasks using the category feature, which allows you to group tasks that require similar levels of attention.
What are subtasks and how do I add them?
Subtasks are smaller tasks under a main task. You can add them in the 'At a Step' section when creating or editing a task.
How do I view my tasks for today in Outlook?
To view your tasks for today, click on 'My Day' at the top of the app, which will show all tasks scheduled for today and upcoming days.
Quelques cas d'usages :
Project Management
Use Outlook tasks to manage project deadlines by creating tasks for each project phase, setting due dates, and reminders to ensure timely completion.
Daily Task Organization
Organize daily activities by creating a list of tasks in Outlook, setting reminders, and using the 'My Day' feature to prioritize what needs to be done each day.
Team Collaboration
Utilize the task feature to assign tasks to team members, set due dates, and track progress, ensuring everyone is aligned on project goals.
Recurring Meetings
Set up recurring tasks for regular meetings or reports using the repetition feature, which helps in maintaining a consistent schedule without manual entry each time.
Personal Productivity
Enhance personal productivity by categorizing tasks based on priority and attaching relevant files or notes to ensure all necessary information is readily available.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Tasks
Items that represent work or activities that need to be completed, which can be organized and tracked within Outlook.
Due Date
The specific date by which a task must be completed.
Repetition Feature
A function that allows users to set tasks to recur at specified intervals, eliminating the need to create new tasks for regular activities.
Subtasks
Smaller tasks that fall under a larger task, allowing for more detailed organization and tracking.
Category Feature
A tool in Outlook that allows users to group tasks based on similar characteristics or levels of priority.
Reminder
A notification set to alert users about upcoming tasks or deadlines.
My Day
A feature in Outlook that displays all tasks scheduled for the current day and upcoming days.