Outlook - Organize Your Messages with Rules Video

Learn how to organize your messages with rules in Outlook to automate email management and save time. Follow simple steps to create and manage rules, set conditions to move specific emails, define actions like moving emails to specific folders, and handle exceptions. Discover how to efficiently manage existing rules and streamline your email workflow.

02:01
6 views

00:00:06

we'll demonstrate how to create and manage rules in

00:00:08

outlook to automate email management and save time.

00:00:12

Click on settings represented by the gear icon at the top right.

00:00:16

Then on the left, click on email

00:00:19

in the center, choose rules on the right pane, click on the add a new rule button

00:00:26

in the right hand menu,

00:00:27

start by giving your rule a name to make it easier to manage and understand later.

00:00:31

Then choose a condition

00:00:33

to move emails containing a specific word. Select subject includes

00:00:38

enter the keyword. For example, invoice to target those specific emails.

00:00:44

Now select the action to perform

00:00:47

to move the emails to the accounting folder.

00:00:49

For instance, select move to then click, select a folder

00:00:54

and choose accounting.

00:00:56

Click save to apply the rule.

00:00:58

All emails that match the rule will disappear from

00:01:00

your inbox and appear in the accounting folder.

00:01:04

When creating a rule, you can choose multiple conditions and actions.

00:01:09

You can also define exceptions.

00:01:12

For example,

00:01:13

all emails from a specific sender with the

00:01:15

word launch in the subject line will be tagged

00:01:18

in blue and moved to the launches folder

00:01:21

unless the subject also contains the word delay.

00:01:24

In that case, the email will remain in the inbox and won't be processed by the rule

00:01:31

to manage your existing rules. Go back to settings

00:01:34

in the email section, select rules,

00:01:37

you will see a list of all your rules and their descriptions.

00:01:42

Click the pencil icon to edit a rule

00:01:44

or click the trash icon to delete it.

00:01:47

You can also temporarily disable a rule by toggling the switch next to it

00:01:51

to reactivate the rule, toggle the switch again.

00:01:54

And here we are,

00:01:56

you now know how to create apply and manage

00:01:58

rules in outlook to automate your email management.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10508 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2745 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4081 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
3886 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2362 views