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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
- 01:37
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Understand the Steps to Create a Power Automate Flow
- 01:51
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
- 01:25
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
- 02:06
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
- 01:54
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
- 01:09
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Recall or replace an e-mail message
- 01:45
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
- 01:29
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Share Your Calendar
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Search for Documents
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This tutorial aims to guide users on how to effectively use Viva Insights in Outlook to optimize interactions and respect colleagues' working hours.
Chapitres :
-
Introduction to Viva Insights
In this tutorial, we will explore how to use Viva Insights in Outlook. This feature is designed to help you optimize your interactions by considering the schedules of others, ensuring that you do not disturb coworkers outside of their working hours. -
Adding Viva Insights to Outlook
To begin using Viva Insights, you first need to add it to your Outlook. Follow these steps: 1. Go to the left-hand navigation pane. 2. Click on 'Apps'. 3. Select 'Add Apps'. 4. Search for 'Viva Insights' from the list. 5. Select it and add it to your Outlook. Once the installation is complete, you can start using the feature. -
Accessing Viva Insights
After adding Viva Insights, open any email or meeting invitation in Outlook. Click the Viva Insights button in the menu to launch its panel on the right side of your screen. You will see several cards that provide personalized recommendations, including: - Task management - Absence planning - Other helpful insights -
Scheduling Meetings with Viva Insights
When scheduling a meeting, any times outside your colleagues' working hours will be grayed out. This visual cue makes it easy to identify when they are available. Additionally, if you attempt to send an email outside of your colleague's work hours, you will receive a prompt suggesting that you schedule the delivery with just one click. You can choose to send the email during their official working hours. -
Conclusion
You now know how to add and use Viva Insights in Outlook. This tool helps you respect your colleagues' off hours and optimize communication, making your interactions more efficient and considerate.
FAQ :
What is Viva Insights in Outlook?
Viva Insights is a feature in Outlook that helps users optimize their interactions by considering colleagues' schedules and providing personalized recommendations for task management and absence planning.
How do I add Viva Insights to my Outlook?
To add Viva Insights, go to the left-hand navigation pane in Outlook, click on 'Apps', then 'Add Apps', search for 'Viva Insights' in the list, select it, and add it to your Outlook.
What happens if I try to send an email outside of my colleague's working hours?
If you attempt to send an email outside of your colleague's working hours, you will receive a prompt suggesting that you schedule the delivery for a time during their official working hours.
Can I see when my colleagues are available for meetings?
Yes, when scheduling a meeting, any times outside your colleagues' working hours will be grayed out, making it easy to see their availability.
What kind of recommendations does Viva Insights provide?
Viva Insights provides personalized recommendations related to task management, absence planning, and other helpful insights to improve communication and productivity.
Quelques cas d'usages :
Optimizing Meeting Scheduling
Using Viva Insights, professionals can schedule meetings more effectively by viewing colleagues' availability, ensuring that meetings are set during working hours, which enhances productivity and respects work-life balance.
Improving Email Communication
By utilizing the email scheduling feature in Viva Insights, users can send emails at optimal times, ensuring that messages are received during colleagues' working hours, thus improving response rates and communication efficiency.
Task Management Enhancement
Viva Insights offers personalized task management recommendations, allowing users to prioritize their work effectively and manage their time better, leading to increased productivity in various professional settings.
Absence Planning
With Viva Insights, teams can plan for absences more effectively by accessing insights on team members' schedules, which helps in resource allocation and project management.
Glossaire :
Viva Insights
A feature integrated into Outlook that provides personalized recommendations for task management, absence planning, and optimizing interactions by considering colleagues' schedules.
Outlook
A personal information manager from Microsoft, primarily used for email communication, calendar scheduling, and task management.
Working hours
The hours during which an employee is expected to be at work and available for communication.
Email scheduling
The process of setting a specific time for an email to be sent, allowing users to optimize communication based on recipients' availability.
Navigation pane
A panel in Outlook that allows users to navigate through different sections such as mail, calendar, and apps.