Outlook - Set Your Work Hours in Outlook Video
Discover how to manage your working hours in Outlook and make them visible to colleagues. Learn to set or modify your working days, hours, and work location, along with viewing a colleague's calendar in the same organization. Gain insight into displaying public holidays and compare two calendars effortlessly. Set your work hours for greater collaboration and availability!
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Share Power Automate Flows
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Leverage Variables with Power FX in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Prevent transfer for a meeting
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
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Recall or replace an e-mail message
- 01:45
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
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Display Three Time Zones
- 01:52
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View Other Calendars
- 00:50
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Manage Views
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What is OneDrive ?
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Objectifs :
This video aims to teach viewers how to manage their working hours in Outlook, enabling them to visualize their availability and share this information with colleagues within the same organization.
Chapitres :
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Introduction to Managing Working Hours in Outlook
In this section, we will explore the importance of managing your working hours in Outlook. By doing so, you can visualize your working hours and make them visible to your colleagues, facilitating better collaboration and communication within your organization. -
Navigating the Calendar
To begin, access the calendar in Outlook. By default, the calendar is displayed in a monthly view. However, you can change this display mode to 'Work Week' to focus solely on working days or view the entire week. Non-working hours will be grayed out, making it easier for your colleagues to see your availability. -
Setting and Modifying Working Hours
To set or modify your working hours, click on the 'View' tab and then select 'Calendar Settings.' In the window that appears, choose 'Work Hours and Location.' Here, you can specify your working days, hours, and work location, whether you work remotely or in the office. For example, you can set an end time of 1 PM on a Thursday to see how it reflects on your calendar. After making changes, click 'Save' and then 'Close' to return to the calendar view. -
Viewing Colleagues' Calendars
To view a colleague's calendar within the same organization, click on 'Add Calendar' in the left navigation pane, then select 'Add from Directory.' Enter the email address of the colleague you wish to view and select 'My Calendars' to display it in the navigation pane. After adding, you can close the window. -
Comparing Calendars
To make comparing your calendar with a colleague's easier, select the 'Split Display' mode on the ribbon. If you wish to hide their calendar, simply uncheck their name in the navigation bar. Additionally, you can view public holidays by checking the relevant option in your calendar settings. -
Conclusion
In conclusion, you now understand how to effectively schedule your working hours in Outlook, allowing your colleagues to check your availability. Remember to disable split mode for easier reading and to keep your calendar organized.
FAQ :
How do I manage my working hours in Outlook?
To manage your working hours in Outlook, go to the calendar, click on the 'View' tab, then select 'Calendar Settings.' From there, you can set your working days, hours, and location.
Can I see my colleagues' working hours in Outlook?
Yes, you can view your colleagues' working hours by adding their calendar. Click on 'Add Calendar' in the left navigation pane, select 'Add from Directory,' and enter their email address.
What is the difference between work week and month display modes?
The work week display mode shows only the working days of the week, while the month display mode shows the entire month, including weekends and nonworking days.
How can I hide my colleagues' calendar in Outlook?
To hide a colleague's calendar, simply uncheck their name in the navigation bar after adding it to your view.
What are nonworking hours in Outlook?
Nonworking hours are the times outside of your designated working hours, which are typically grayed out in the calendar view.
Quelques cas d'usages :
Scheduling Meetings
Use the working hours feature in Outlook to schedule meetings during your available hours, ensuring that colleagues can see when you are free.
Remote Work Coordination
When working remotely, set your working hours and location in Outlook to inform colleagues of your availability, helping to coordinate tasks and meetings effectively.
Calendar Comparison
Utilize the split display mode to compare your calendar with a colleague's, making it easier to find suitable times for collaboration or meetings.
Public Holiday Planning
Check public holidays in your calendar to plan your work schedule accordingly, ensuring you are aware of days off and can manage your workload effectively.
Time Management
By setting clear working hours in Outlook, you can improve your time management skills, allowing you to focus on tasks during designated hours and maintain work-life balance.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Calendar
A system for organizing days and events, allowing users to schedule and view appointments, meetings, and working hours.
Working hours
The specific hours during which an employee is expected to be at work or available for work-related tasks.
Work week
A display mode in Outlook that shows only the working days of the week, typically Monday to Friday.
Nonworking hours
Hours outside of the designated working hours, often displayed in a grayed-out format in calendar applications.
Calendar settings
Options within Outlook that allow users to customize their calendar, including setting working hours and locations.
Remote work
A work arrangement where employees perform their job duties outside of a traditional office environment, often from home.
Split display mode
A feature in Outlook that allows users to view two calendars side by side for easier comparison.
Public holidays
Days recognized by the government or organization as holidays, which can be displayed on the calendar.