OneDrive - Find All Shares from the Same Person Tutorial

Learn how to find all shares from a specific person on OneDrive. Discover how to use this storage and collaboration tool to easily locate shared documents. Log into your OneDrive account and explore the menu on the left to find all shares made by you or your collaborators.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to navigate the OneDrive application, specifically focusing on finding and managing shared documents. It will cover the features available in the 'Shared with you' and 'Shared by you' tabs, enhancing user efficiency in document management.

Chapitres :

Introduction to OneDrive's Sharing Features
OneDrive is not only a powerful storage tool but also excels in document sharing capabilities. This guide will help you understand how to locate all documents shared with you or by you within the OneDrive application.
Accessing Shared Documents
To begin, log into your OneDrive account. On the left side of the interface, you will find the 'Shared' tab, which is crucial for managing shared documents.
Understanding the Shared Tab
The 'Shared' tab is divided into two main categories: - **Documents Shared with You**: This section displays all documents that have been shared with you from any Microsoft 365 application. - **Documents You Have Shared**: This section contains all the documents you have shared with others.
Navigating the 'Documents Shared with You' Tab
In the 'Documents Shared with You' tab, you can: - **View all shared documents**: Access documents from various Microsoft 365 applications. - **Sort documents**: Organize the documents by type or sharing date. - **Filter documents**: Narrow down your search based on the name of the collaborator who shared the document.
Exploring the 'Documents You Have Shared' Tab
In the 'Documents You Have Shared' tab, you will find a list of all documents you have shared. However, it is important to note that this tab does not offer filtering options, making it less efficient for locating specific documents.
Efficient Document Management
By utilizing the two tabs effectively, you can manage and locate shared documents on OneDrive with ease. This functionality enhances collaboration and ensures that you can quickly access important files.
Conclusion
In summary, OneDrive provides essential tools for managing shared documents. Understanding how to navigate the 'Shared' tab and its categories will significantly improve your document management experience, allowing for efficient collaboration with colleagues and partners.

FAQ :

What is OneDrive used for?

OneDrive is used for storing files in the cloud, sharing documents with others, and accessing files from any device connected to the internet.

How can I find documents shared with me in OneDrive?

To find documents shared with you, log into your OneDrive account and navigate to the 'Shared' tab on the left menu. Click on 'Documents Shared With You' to view all files shared by others.

Can I filter documents in OneDrive?

Yes, in the 'Documents Shared With You' tab, you can filter documents by type, sharing date, or the name of the collaborator who shared them.

What documents can I see in the 'Shared By You' tab?

In the 'Shared By You' tab, you can see all the documents that you have shared with others, but there are no filtering options available in this section.

Is OneDrive part of Microsoft 365?

Yes, OneDrive is included as part of the Microsoft 365 subscription service, which provides access to various productivity tools and applications.

Quelques cas d'usages :

Collaborative Project Management

Teams can use OneDrive to share project documents, ensuring all members have access to the latest versions. By utilizing the 'Shared With You' tab, team members can easily find and collaborate on files shared by others.

Document Sharing in Educational Settings

Educators can share course materials and assignments with students through OneDrive. Students can access these documents via the 'Documents Shared With You' tab, facilitating easy collaboration and communication.

Personal Document Organization

Individuals can use OneDrive to manage personal documents by sharing files with family or friends. The 'Shared By You' tab helps users keep track of what they have shared, although it lacks filtering options.

Remote Work Efficiency

Remote teams can enhance productivity by sharing files through OneDrive. The ability to filter shared documents by collaborator or date helps team members quickly locate necessary files, improving workflow.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share documents, and access them from any device.

Microsoft 365

A subscription service that includes access to Office applications and other productive tools, such as OneDrive, SharePoint, and Teams.

Shared Tab

A section in OneDrive that displays documents shared with the user and documents the user has shared with others.

Documents Shared With You

Files that other users have shared with you, accessible in the 'Shared With You' tab in OneDrive.

Documents You Have Shared

Files that you have shared with others, accessible in the 'Shared By You' tab in OneDrive.

Filters

Options that allow users to sort or narrow down the displayed documents based on specific criteria, such as type or sharing date.

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but also for its ability to easily share documents.

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Here we will see how to find all the documents that have been shared,

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whether by you or by your organisation's collaborators.

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Once logged into your onedrive account,

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the menu on the left contains the shared tab.

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This tab is divided into two categories

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Documents shared with you located in the shared with you tab

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documents you have shared located in the shared by you Tab.

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In the first tab,

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you can view all the documents shared with you from any Microsoft 365 application In

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this tab, you can sort the documents by type

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by sharing date

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or philtre the documents based on the name

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of the collaborator who shared it with you.

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In the shared by you Tab, you will find all the documents you have shared.

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However,

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there are no philtres or other options to

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easily find the document you are looking for.

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By using these two tabs,

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you can efficiently manage and find shared documents on onedrive

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