Outlook Online - Creating and using email templates Tutorial
In this video, you will learn about creating and using email templates in Microsoft 365. The video covers how to save time by avoiding rewriting the same content repeatedly.
You can access the templates by clicking on New Mail, then the Apps button, and selecting My Templates.
Pre-built templates are available on the right side of the window.
To create a new template, click on the template button and give it a title and content.
You can add as many templates as you want.
Modifying or deleting templates is easy by hovering over them.
This tutorial will help you streamline your email communication and save time.
- 1:02
- 1696 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3577 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3583 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3237 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3548 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3577 times
-
Power BI - General Introduction
- 2:54
- Viewed 4584 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2625 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2342 times
-
Answering a scheduling poll
- 1:14
- Viewed 6693 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 4002 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3872 times
-
Accessing applications from a group
- 1:59
- Viewed 3323 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3282 times
-
Creating a group
- 2:38
- Viewed 3225 times
-
How to filter and sort your emails
- 3:03
- Viewed 2850 times
-
Having a conversation within a group
- 3:21
- Viewed 2571 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2277 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2229 times
-
Attachments and sending options
- 1:45
- Viewed 2140 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2125 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 1967 times
-
Create and embed a signature
- 1:25
- Viewed 1942 times
-
Turning emails into actionable tasks
- 1:35
- Viewed 1865 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 1859 times
-
Customize your Outlook online
- 1:56
- Viewed 1843 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1819 times
-
Managing your contacts
- 1:25
- Viewed 1810 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1781 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1776 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1771 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1735 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1731 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1684 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1659 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1624 times
-
Creating and managing folders
- 1:29
- Viewed 1596 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1587 times
-
Automating email processing with rules
- 2:35
- Viewed 1574 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1535 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 0 times
-
Create an image with Copilot
- 00:42
- Viewed 1 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 0 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 0 times
-
Chat with Copilot
- 00:50
- Viewed 0 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 1 times
-
Data Privacy in Copilot
- 00:43
- Viewed 0 times
-
Access Copilot
- 00:25
- Viewed 1 times
-
Use a Copilot Agent
- 01:24
- Viewed 22 times
-
Modify with Pages
- 01:20
- Viewed 22 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 34 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 22 times
-
Generate the email for the recipient
- 00:44
- Viewed 27 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 23 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Use the narrative Builder
- 01:31
- Viewed 48 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 43 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 46 times
-
Share a document with copilot
- 00:36
- Viewed 40 times
-
Configurate a page with copilot
- 01:47
- Viewed 53 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 86 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 73 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 76 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 113 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 127 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 127 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Make changes to a text
- 01:05
- Viewed 82 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 75 times
-
Search from emails with Copilot
- 00:53
- Viewed 344 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 67 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 87 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 75 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 65 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 64 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 104 times
-
Generate formulas from a concept
- 01:02
- Viewed 66 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 88 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 101 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 224 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 244 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 212 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 257 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 192 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
Learn how to efficiently use email templates in Outlook Online to save time and streamline communication.
Chapitres :
-
Introduction to Outlook Online Email Templates
In today's fast-paced work environment, efficiency is key. If you often find yourself sending the same email repeatedly, Outlook Online offers a solution through its email templates feature. This allows you to save time by avoiding the need to rewrite the same content over and over again. -
Creating a New Email Template
To start using email templates in Outlook Online, follow these steps: 1. Click on 'New Mail' to open a new email window. 2. Click inside the text area of the message body. 3. Locate and click on the 'Apps' button. 4. In the pane that opens, select 'My Templates'. On the right side of the window, you will find pre-built templates that you can use. Simply click on a template to automatically add it to the body of your message. -
Adding and Saving Templates
You can create and save as many different templates as you want. To create a new template: 1. Click on the 'Template' button. 2. Outlook will prompt you to give your template a title and write its content. 3. Once you have written and titled your template, click on 'Save'. This allows you to easily access and reuse your templates in future emails. -
Modifying and Deleting Templates
If you later want to modify your template, simply hover your mouse over the template in the 'My Templates' section and click on the edit option. This allows you to make any necessary changes to your template. To delete a template, hover your mouse over it and click on the bin icon. This will remove the template from your list. -
Conclusion
Utilizing email templates in Outlook Online can significantly enhance your productivity by streamlining repetitive communication tasks. By following the steps outlined above, you can create, modify, and manage your email templates effectively, ensuring that you save time and maintain consistency in your messaging.
FAQ :
What are email templates in Outlook?
Email templates in Outlook are pre-designed emails that you can create and save for future use. They help you save time by allowing you to send similar messages without rewriting the content each time.
How do I create a new email template in Outlook?
To create a new email template in Outlook, click on 'New Mail', then click on the 'Apps' button, and select 'My Templates'. Click on the 'Template' button, provide a title and content for your template, and then click 'Save'.
Can I edit or delete my email templates?
Yes, you can edit or delete your email templates. To edit, hover over the template and click the edit option. To delete, hover over the template and click on the bin icon.
Where can I find my saved email templates?
You can find your saved email templates by clicking on the 'Apps' button in a new email and selecting 'My Templates' from the pane that opens on the right side of the window.
Are there any limitations to using email templates in Outlook?
While there are no strict limitations, users should be aware that templates may need to be updated periodically to reflect changes in information or branding. Additionally, templates are specific to the Outlook account they are created in.
Quelques cas d'usages :
Customer Support Responses
Customer support teams can use email templates to respond to frequently asked questions or common issues. This improves response time and ensures consistency in communication.
Marketing Campaigns
Marketing professionals can create templates for promotional emails, newsletters, or event invitations. This allows for quick customization and distribution to large audiences.
Internal Communication
Teams can develop templates for internal announcements, meeting requests, or project updates. This streamlines communication and keeps everyone informed efficiently.
Job Application Follow-ups
Job seekers can create templates for follow-up emails after interviews or networking events. This helps maintain professional relationships and demonstrates initiative.
Sales Outreach
Sales teams can utilize email templates for outreach to potential clients. This ensures that key information is consistently communicated and saves time in the sales process.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Email Template
A pre-formatted email that can be reused to save time when sending similar messages. Templates can include text, images, and formatting.
Apps Button
A feature in Outlook that allows users to access various applications and tools integrated within the email platform.
My Templates
A section in Outlook where users can create, save, and manage their email templates for easy access and reuse.
Hover
To place the cursor over an item on a computer screen without clicking, often used to reveal additional options or information.
Bin
An icon or button used to delete items, such as templates, in software applications.