Outlook - Attach files efficiently in Outlook Tutorial

Discover how to efficiently attach files in Outlook! Learn to easily select files from your computer, OneDrive, or recently viewed files. Explore different permission settings for sharing links and overcoming sharing restrictions. Additionally, find out how to upload and share files through OneDrive. Master the art of sending attachments in Outlook with these insightful tips!

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Available in Microsoft365

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Start by drafting a new email and then click on the insert tab

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on the far left of the ribbon. You'll find the attach file option.

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Click on the small arrow to open the drop down menu.

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Several options will be available to you.

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Selecting browse this computer allows you to choose

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a file stored locally on your computer.

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The onedrive option lets you pick a file

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from your personal or business cloud storage.

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You can select a recently viewed file, a

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file present in your online storage space

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or a file that someone has shared with you.

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Once you've chosen the file,

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you can either attach it directly to your

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message or share the link with your recipient.

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If you opt to send the link and the file is stored on an enterprise cloud.

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A sharing restriction might be applied for security reasons.

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Click on the link, then click here to access the settings.

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Choose from the drop down menu,

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the permission settings you want to grant your recipient

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can edit, can view or can view but not download.

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Once the type of permission is chosen, click apply

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and then send your message.

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If a window indicates that your recipient cannot access the link,

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you will need to send it as an attachment directly in your email.

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Because your system administrator has restricted the sending of file links

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stored in the enterprise cloud to recipients outside your organization.

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The last feature available in the attached file menu is upload and share,

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which allows you to select a file on your computer and upload it to your onedrive.

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For sharing.

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You can then choose the location where your

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file will be stored by clicking on change location

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and optionally creating a new folder,

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rename this folder, then confirm by pressing enter

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and finally click on upload.

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You can now send your message but keep in mind that the

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file restrictions previously mentioned will still

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apply to recipients outside your organization.

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You can always modify it by following the previous steps

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and that's it.

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You now know the different options for sending attachments in outlook.

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