Outlook - Share a task list Tutorial

Discover how to effortlessly share task lists in Outlook, enhancing collaboration with colleagues on team projects. Learn how to create, distribute, and manage task lists, allowing for seamless coordination and productivity. With step-by-step guidance, you can streamline the process and boost efficiency in Microsoft 365. Engage in smoother teamwork and efficient task allocation with this insightful tutorial!

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Available in Microsoft365

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facilitating smoother collaboration with your coworkers on shared projects.

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While Microsoft 365 offers various team task management tools.

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Outlook allows users to share task lists and collaborate with others

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to start. Click on the to do icon,

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enter the list name in the new list field and press enter to create it.

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For instance, we'll make a list called team project

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to create a new task. Enter its name into the add a task field.

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For instance, you can add a task called organizing a business meeting

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note to transfer an existing task to the list,

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right, click on it and select move task two

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for duplicating the task, right, click and choose copy task too.

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If you have a deadline to meet,

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you can also set a due date by choosing a specific day from the calendar.

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For our example, we'll select September 30th as the due date.

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Click on add to confirm,

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then enter the required steps to finish the task or

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for distribution by inputting them in the ads step field.

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After you have assembled your task list you can distribute it to your colleagues

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to do this. Click on share located in the upper right corner of the list window.

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Click on create invitation link to generate a link.

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You will then see two options.

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Invite by email

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which lets you compose an email and send the link to the list.

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You may use the standard email template.

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But if you prefer personalization,

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ensure the link remains included.

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If you wish to directly share the link with relevant individuals, select copy link

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note,

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only individuals within your organization who have access to

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the link can join and edit this list.

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After sharing your list,

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the assigned to button will appear enabling

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you to allocate tasks to your collaborators.

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Recipients of the invitation can view the list by following the provided link.

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They will be taken to a web page where they need to

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click on join the list and then open to access to do

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here.

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They will see all tasks shared with them and

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will have the ability to update or complete these tasks

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to check who is involved in managing the list.

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Click on the share icon located in the upper right corner.

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A window will open showing an overview of all participants in the list.

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Next click on manage access.

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If you wish to stop new people from joining your list,

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you can toggle the corresponding button

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to remove participants. Return to the sharing window by clicking the back icon

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and then click the cross beside the person's name. You wish to remove

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any changes made by a member will be

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synchronized and visible to all other team participants

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that concludes the instructions on sharing a task list in outlook.

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