Outlook - Organize into Folders Tutorial

Discover techniques to efficiently organize your Outlook messages into folders. Learn to create, categorize, and manage subfolders with ease. Enhance accessibility by adding favorite folders and automating message routing with rules. Watch the tutorial for in-depth insights into using Outlook's organizational features!

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Available in Microsoft365

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enabling you to categorize archive or simply retrieve them more easily

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to create a new folder, right?

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Click on your account and choose create new folder from the menu.

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Enter your desired name and press enter to confirm

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the folder is now created.

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It does not contain any messages yet,

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but you will be able to categorize those you want by selecting one

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or more messages and simply dragging and dropping them directly into the folder.

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You can also create sub folders by performing the same actions,

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right? Click on your new folder, create a sub folder and rename it.

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There is no limit to the number of folders and sub folders you can create,

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but it may then become tedious to find the messages you are looking for.

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To avoid this, you can add your most frequently accessed folders to your favorites

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to do this drag and drop it into the favorites zone or right,

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click on your folder and select add to favorites.

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This way you have quicker access to your folders.

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If you want to change the display order of your folders,

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you can once again drag and drop them to place them where you want in the hierarchy.

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It can also be practical to automatically move messages from

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the same conversation or the same contact to do this.

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You can create a rule by selecting a message then clicking on the

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three small dots on the far right in the ribbon and selecting rules,

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create rule,

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choose the destination folder from this list and confirm with

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OK.

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Outlook. Now asks if you want to apply this rule to your inbox.

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If you confirm with OK,

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all messages from this sender will be transferred to the folder you chose.

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For more detail on rules. I invite you to watch the dedicated tutorial video

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and that's it. You now know how to create and organize folders in outlook.

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