Outlook - Task Module Overview Tutorial

Discover how to efficiently organize daily activities and team collaborations using the task module in Outlook. Explore smart lists like My Day, Important, and Planned to prioritize tasks and manage deadlines. Learn to customize settings, sync with Microsoft Teams Planner, and optimize task management for enhanced productivity. Dive into the details and maximize your efficiency!

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Available in Microsoft365

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outlook to organize daily activities and collaborate with your team.

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Start by opening to do.

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You'll find various task categories referred to as smart lists. Here.

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The my day list comprises tasks to finish today, including tasks due today.

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Flagged emails or tasks. You have created

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the important list features your top priority tasks

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including starred items and high importance flagged emails.

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The planned list shows tasks with due dates.

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The assigned to me list contains tasks you've either

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taken on yourself or been assigned by coworkers.

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The flagged email list consists of all emails marked for

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follow up whether they have a due date or not.

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The tasks list encompasses all your activities.

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The list section allows you to assemble a group of

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tasks for personal use or for collaboration with colleagues.

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Only those tasks in the list can be delegated to others.

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You have the option to show your tasks in either grid or list view.

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You can prioritize your tasks by sorting them according to importance to

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see critical ones first or by due date to address upcoming deadlines.

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Furthermore, you can categorize tasks to manage similar ones together,

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click this icon to access the settings here.

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You can disable the option to mute the sound alert. When marking a task is done,

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you can manage your smart lists such as hiding empty lists

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or showing all completed tasks.

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When planner is enabled in the connected application section,

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all outlook tasks will sync with the Microsoft team's planner.

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Click this icon to show or hide the smart list.

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You now understand how to utilize the task module in outlook.

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In this video, you will learn how to activate the features of Teams Premium.
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It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
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Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
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When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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