Outlook - Explore the Interface Tutorial
Discover the interface of Outlook and its main features. From managing emails and scheduling meetings to centralizing communication among team members, Outlook offers a structured and intuitive interface. Learn how to customize settings, manage accounts, and prioritize emails, enhancing your productivity. Explore the interface now and unlock the full potential of Outlook!
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Clutter
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Publish the calendar
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Junk email
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Using categories
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
- 03:20
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Discover the “Build Space”
- 02:26
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The Power Automate Mobile App
- 01:39
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Familiarize Yourself with the Different Types of Flows
- 01:37
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Understand the Steps to Create a Power Automate Flow
- 01:51
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Discover the Power Automate Home Interface
- 02:51
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Access Power Automate for the Web
- 01:25
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
- Viewed 81 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 69 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 50 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
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Share a document securely with Outlook
- 02:21
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Block a sender
- 01:54
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Identify a fraudulent email
- 02:06
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Prevent transfer for a meeting
- 01:19
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Prevent the forwarding of an email
- 01:01
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
- 01:08
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Recover deleted items
- 01:09
- Viewed 139 times
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Recall or replace an e-mail message
- 01:45
- Viewed 69 times
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Respond to invitations as a delegate
- 02:55
- Viewed 49 times
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Use a Shared Mailbox
- 01:18
- Viewed 81 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 54 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 78 times
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Mailbox Delegation Setup
- 01:59
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Make changes to a text
- 01:05
- Viewed 74 times
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Consult the adoption of Copilot through Viva Insights
- 00:52
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Search from emails with Copilot
- 00:53
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
- 00:46
- Viewed 80 times
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 71 times
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Summarizing a Loop Page with Copilot
- 00:55
- Viewed 61 times
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Generating Loop Content with Copilot
- 01:18
- Viewed 54 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 93 times
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Generate formulas from a concept
- 01:02
- Viewed 60 times
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Analyzing a OneDrive file with Copilot
- 01:25
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Analyzing multiple OneDrive documents with Copilot
- 01:01
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Use the Meeting Dashboard
- 02:48
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Respond to a Meeting Poll
- 01:30
- Viewed 81 times
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Create a Meeting Poll
- 02:48
- Viewed 69 times
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Display Three Time Zones
- 01:52
- Viewed 52 times
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View Other Calendars
- 00:50
- Viewed 72 times
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Open a Shared Calendar
- 01:29
- Viewed 75 times
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Share Your Calendar
- 01:54
- Viewed 79 times
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
- Viewed 72 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 51 times
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Improve Email Accessibility
- 02:02
- Viewed 60 times
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
- 01:10
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Use Conversation View
- 01:47
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
- 02:51
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
- 01:40
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Create a task from a message
- 02:00
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Share a task list
- 03:10
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Create a task or reminder
- 01:50
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Task Module Overview
- 01:56
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Manage Teams online meeting options
- 01:56
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Edit or delete an appointment, meeting or event
- 01:50
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Create a reminder for yourself
- 01:59
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Respond to a meeting
- 01:00
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Create an appointment or meeting
- 01:44
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Create different types of events
- 01:46
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Edit and customize views
- 01:55
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Presentation and introduction to the calendar
- 01:35
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Search options
- 01:23
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Sort and filter emails
- 02:51
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Request a Read Receipt or Delivery Confirmation
- 02:01
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The Bcc Field in Detail
- 01:53
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Save and Print a Message
- 01:48
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Attach files efficiently in Outlook
- 02:20
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Process an incoming message
- 01:53
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Send an Email and Create a Draft in Outlook
- 03:10
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
- 02:02
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Create and add a signature to messages
- 01:26
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Manage new message notifications
- 01:40
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Change the default font of your emails
- 01:05
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Manage Views
- 02:36
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Add and manage multiple accounts on Outlook
- 01:24
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Explore the Interface
- 03:22
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Introduce the new version of Outlook
- 02:01
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Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
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Enhance Your Product on Social Media with ChatGPT
- 02:13
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Write a Product Description with ChatGPT
- 02:30
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Structure Your Product Launch Project
- 01:51
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Initiate a Market Research Study with ChatGPT
- 02:08
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
- 01:32
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Make a File Request
- 01:24
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Restore Your OneDrive Space
- 01:42
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
- 00:53
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Check Granted Shares
- 00:48
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Protect My Document with a Password and Expiration Date
- 01:02
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Avoid Abusive Document Sharing
- 00:57
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
- 01:49
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Search for Documents
- 01:31
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Use Document History or Restore a Document to a Previous Version
- 02:11
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
- 02:16
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Share and Collaborate OneDrive
- 02:45
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Power and Manage OneDrive
- 01:36
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What is OneDrive ?
- 01:14
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Objectifs :
This document aims to provide a comprehensive overview of the main features and functionalities of Microsoft Outlook, guiding users through its interface and tools for effective email management, scheduling, and communication.
Chapitres :
-
Introduction to Outlook
Microsoft Outlook is a powerful tool designed for managing emails, calendars, contacts, and tasks. This guide will explore its main features, helping users navigate the interface efficiently. -
Navigation Pane
The navigation pane on the left side of the Outlook interface allows users to quickly access different modules. It includes several important sections: - **Mail Section**: Manage all incoming and outgoing emails. - **Calendar Section**: Schedule meetings and appointments. - **Contacts Section**: Store and access contact information. - **Groups Section**: Centralize communication among team members working on common projects. - **To-Do List Section**: Add tasks, follow-ups, and reminders. - **OneDrive Section**: Access, share, and manage cloud-stored files directly from Outlook. - **Apps Section**: Provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint. -
Interface Structure
The Outlook interface is structured into three main sections: 1. **Ribbon**: Located at the top, it contains commands and tools that change depending on the selected module. 2. **Folder Pane**: Displays email folders, calendars, or contact lists. 3. **Central Part**: Shows and lists messages or items based on the chosen module. -
Interacting with Items
Users can interact with items in the central section in various ways: - **Right-Click**: Opens a contextual menu with options specific to the selected item. - **Left-Click**: Selects an item and displays its preview. - **Double-Click**: Opens an item in full screen for viewing or editing. -
Email Management Features
Outlook offers several features for managing emails effectively: - **Filter Button**: Access a menu that displays messages matching selected criteria. - **Select Button**: Enables quick selection of multiple emails for batch actions. - **Focused Inbox**: Prioritizes important messages in the focused section while categorizing less important emails in the other section. The system learns user preferences over time to improve sorting. -
Customizing the Focused Inbox
To activate or deactivate the focused inbox: 1. Select the **View Tab**. 2. Click on **View Settings** under Mail. 3. Choose the desired configuration in the focused inbox section. When deactivated, all messages appear in a single stream without priority categorization. -
Reading Pane and Settings
The reading pane, located on the right side of the screen by default, allows users to read and manage emails without opening each message in a new window. In the settings section, represented by the gear icon at the top right, users can adjust essential settings: - **Account Section**: Add or manage existing accounts. - **General Section**: Adjust language preferences, time zone, and other global settings. - **Mail Section**: Manage focused inbox display, message formats, and attachments. - **Calendar Section**: Modify display settings and time zones. - **People Section**: Choose to display contacts by first or last name. -
Conclusion
This overview provides a comprehensive understanding of the Outlook interface and its functionalities. By familiarizing yourself with these features, you can enhance your productivity and streamline your email management, scheduling, and communication tasks.
FAQ :
What is Outlook used for?
Outlook is primarily used for managing emails, calendars, contacts, and tasks, making it a comprehensive personal information manager.
How do I access my contacts in Outlook?
You can access your contacts in the Contact Section of Outlook, where you can store and manage contact information.
What is the Focused Inbox feature?
The Focused Inbox feature prioritizes important messages in a separate section, helping users manage their emails more effectively.
How can I schedule a meeting in Outlook?
You can schedule a meeting using the Calendar Section in Outlook, where you can set the date, time, and invite participants.
What is OneDrive and how does it work with Outlook?
OneDrive is Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook, enhancing collaboration and file management.
How do I change my email settings in Outlook?
You can change your email settings in the Settings Section, where you can adjust preferences for your focused inbox, message display, and more.
Can I customize the Outlook interface?
Yes, you can customize the Outlook interface by adjusting settings in the Settings Section, including language preferences and display settings.
Quelques cas d'usages :
Managing Team Communication
Using the Group Section in Outlook, team members can centralize communication on projects, ensuring everyone is informed and can collaborate effectively.
Scheduling Appointments
Professionals can utilize the Calendar Section to schedule meetings and appointments, helping to organize their time and manage commitments efficiently.
Task Management
The To-Do List Section allows users to add tasks and reminders, helping professionals keep track of their responsibilities and deadlines.
Email Organization
By using the Focused Inbox feature, users can prioritize important emails, improving their productivity and ensuring they don't miss critical communications.
File Sharing and Collaboration
With OneDrive integration, users can share files directly from Outlook, facilitating collaboration on documents and projects without leaving the email interface.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for managing emails, calendars, contacts, and tasks.
Navigation Pane
The section on the left side of the Outlook interface that allows users to navigate through different modules such as Mail, Calendar, Contacts, and more.
Mail Section
The part of Outlook where users manage all incoming and outgoing emails.
Calendar Section
The area in Outlook used for scheduling meetings and appointments.
Contact Section
The section where users can store and access contact information.
Group Section
A feature in Outlook that helps centralize communication among team members working on common projects or topics.
To-Do List Section
A feature that allows users to add tasks, follow-ups, and reminders.
OneDrive
Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook.
App Section
The area in Outlook that provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint.
Ribbon
The top section of the Outlook interface that contains commands and tools depending on the selected module.
Folder Pane
The part of the interface that displays email folders, calendars, or contact lists.
Contextual Menu
A menu that appears when right-clicking on an item, offering various options specific to the selected item.
Focused Inbox
A feature in Outlook that prioritizes important messages in a separate section, while less important emails are categorized in another section.
Reading Pane
A pane located on the right side of the screen that allows users to read and manage emails without opening each message in a new window.
Settings Section
The area represented by a gear icon where users can adjust essential settings for their Outlook account.