Outlook - Prevent recipients from forwarding emails Tutorial

In this video, you will learn about general security practices in Outlook.
The video covers good practices to avoid uncomfortable situations or data leakage, such as encrypting confidential emails and sharing attachments through SharePoint or OneDrive.
By following these practices, you can prevent recipients from forwarding emails and ensure the safety of your information.
This will help you enhance your security and protect your data.

0:34
2743 views

Available in Microsoft365

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Outlook - General security practices in Outlook

In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.

1:03
2282 views

Outlook - How to protect an email by encryption?

In this video, you will learn how to protect an email by encryption.
The video covers the process of encrypting emails in Microsoft Outlook, ensuring that the content remains secure and indecipherable to anyone other than the intended recipient.
The encryption rules are usually set by the administrator and applied directly to the Outlook email client.
If the recipient also uses Outlook, they will receive a padlock icon and an information message indicating that the message is encrypted.
For recipients using other email clients, they will receive a link to view the message and may need to confirm their identity using a single-use code.
The video demonstrates how to encrypt emails, protect attachments, and perform actions such as replying, transferring, and printing.
By following these steps, you can ensure that your emails are always protected and secure.
This tutorial is specifically tailored for Microsoft 365 users and provides a comprehensive guide to email encryption.

2:41
2420 views

Outlook - How do I prevent the transfer of an email?

In this video, you will learn how to prevent the transfer of an email.
The video covers the steps to take when sending an email to ensure its contents are protected and cannot be forwarded.
By selecting the "do not forward" option in the email's options menu, you can prevent the recipient from transferring, printing, or copying the email's content.
This feature is especially useful when sending sensitive information.
If the recipient is using Outlook, they will see a padlock icon and an information message indicating that the email cannot be transferred.
If the recipient is using another email client, they will receive a link to view the message and may need to prove their identity.
This prevents unauthorized individuals from accessing the email's content.
By following these steps, you can send emails with confidence, knowing that their contents are secure.

2:07
5186 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2901 views

Outlook - Improving email accessibility

In this video, you will learn about improving email accessibility using Microsoft 365. The video covers the importance of making your emails accessible to all users and provides tips on how to achieve this.
It demonstrates how to use the built-in accessibility tools in Outlook to check and optimize your emails for accessibility.
This will help you ensure that your emails are readable for all users, including those with visual impairments.
By following these best practices, you can make your email communication more inclusive and accessible.

1:33
2272 views

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