SharePoint (Modern Sites) - Work together on the same document Tutorial
Learn to collaborate effectively on a SharePoint document and discover how to work smoothly as a team. Explore sharing features, simultaneous editing, and change tracking for optimal collaboration.
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SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site
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SharePoint (Modern Sites) - Use the filter pane in a library
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SharePoint (Modern Sites) - Use version history
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SharePoint (Modern Sites) - Create a folder or a file in a library
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SharePoint (Modern Sites) - Work together on the same document
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SharePoint (Modern Sites) - Open and work on a document
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SharePoint (Modern Sites) - Rename and find a document
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SharePoint (Modern Sites) - Create a SharePoint site
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Join a group
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Create and modify a group
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Accessing applications from a group
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Work together on the same document
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Creating a group
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How to launch a New Teams Meeting in Outlook
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Do I share with OneDrive, SharePoint, or TEAMS?
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Granting access to the SharePoint site to someone outside the company
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Introducing Office 365 Groups
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Restoring an earlier version of your document
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Creating a personalized permission level
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Targeting content using a specific audience
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Understanding the different types and roles of team sites in SharePoint
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Sharing a folder or document with someone outside the company
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Checking the granted shares
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Restricting a document to read-only mode (Extract a document)
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Remove a member from a group
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Having a conversation within a group
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Creating a permission group
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Import, create, edit and share documents
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Use template to prepare your Agile SCRUM meeting
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Create a meeting in the group calendar
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Use and create a template
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Access to your recent documents
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Back up and saving notes
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How to approve a request
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Creating or editing office documents in Engage
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Use Adobe sign
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Edit and enhance messages
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Create a team using a template
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Engaging and animating a group
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Interact in conversations
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Share the link to collaborate or duplicate
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Create a team and add members
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Reply to and react to a Teams conversation in an e-mail
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Creating and Joining a Meeting
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Creating or Joining a Team
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Overview of conversations
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Manage a meeting
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How to integrate Klaxoon directly into a Teams meeting?
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How to add Klaxoon to a current Teams meeting?
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Private and small group chats
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Take notes in meetings
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How to start a Teams meeting from Klaxoon?
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Create a SharePoint news and send it via mail
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File Management
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Interact in a conversation
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Collaborate within a conversation with Microsoft Loop
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Create a SharePoint site
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Managing Teams and Channels
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Posting in a Channel
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Create a folder or a file in a library
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Make a New Approval Request
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Store files in conversations
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Creating a Channel
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Create Approval Templates
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Create and publish a SharePoint page
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Create a document library
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Generate a usage report for my SharePoint site
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Enable Klaxoon as an App in Teams
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Manage Document Approval
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Synchronise a SharePoint document library
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Customise my site Homepage
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Use version history
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Open and work on a document
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Add and Explore Workflows
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Rename and find a document
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Set Up Monitoring in a Channel with an RSS Feed
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Manage Storage Spaces on Teams
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Make a File Request
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Find All Shares from the Same Person
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Use the Meeting Dashboard
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Create an appointment or meeting
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Manage Teams online meeting options
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Respond to a meeting
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Share a task list
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The Bcc Field in Detail
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Create a task from a message
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Create your reservation page for appointment booking (Bookings)
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Create a Meeting Poll
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Use a Shared Mailbox
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Respond to a Meeting Poll
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Send Emails on Behalf of Someone Else
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Send a survey or questionnaire by email
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Calendar Delegation Setup
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Share Your Calendar
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Collaborate directly during an event with Microsoft Loop and Outlook
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Open a Shared Calendar
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Create a collaborative email with Microsoft Loop and Outlook
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View Other Calendars
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Use the Scheduling Assistant
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Create and Manage Appointments in Delegated Calendars
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Share a document securely with Outlook
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Prevent transfer for a meeting
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
- 01:29
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
- 03:28
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
- 01:39
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
- 02:40
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Send a survey or questionnaire by email
- 02:06
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 90 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 86 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 63 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 111 times
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Share a document securely with Outlook
- 02:21
- Viewed 73 times
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Block a sender
- 01:54
- Viewed 106 times
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Identify a fraudulent email
- 02:06
- Viewed 70 times
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Prevent transfer for a meeting
- 01:19
- Viewed 69 times
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Prevent the forwarding of an email
- 01:01
- Viewed 86 times
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Protect an email by encrypting
- 01:10
- Viewed 69 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 61 times
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Recover deleted items
- 01:09
- Viewed 169 times
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Recall or replace an e-mail message
- 01:45
- Viewed 92 times
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Respond to invitations as a delegate
- 02:55
- Viewed 61 times
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Use a Shared Mailbox
- 01:18
- Viewed 100 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 76 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 98 times
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Mailbox Delegation Setup
- 01:59
- Viewed 62 times
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Calendar Delegation Setup
- 01:21
- Viewed 94 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 156 times
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Make changes to a text
- 01:05
- Viewed 118 times
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Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 85 times
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Search from emails with Copilot
- 00:53
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Using Copilot in OneNote with Right-Click
- 01:21
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Organizing OneNote with Copilot
- 00:46
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Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 86 times
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Summarizing a Loop Page with Copilot
- 00:55
- Viewed 74 times
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Generating Loop Content with Copilot
- 01:18
- Viewed 78 times
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Send invitations or reminders with Copilot
- 00:53
- Viewed 121 times
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Generate formulas from a concept
- 01:02
- Viewed 81 times
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Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 96 times
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Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 117 times
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Use the Meeting Dashboard
- 02:48
- Viewed 152 times
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Respond to a Meeting Poll
- 01:30
- Viewed 99 times
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Create a Meeting Poll
- 02:48
- Viewed 101 times
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Display Three Time Zones
- 01:52
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View Other Calendars
- 00:50
- Viewed 85 times
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Open a Shared Calendar
- 01:29
- Viewed 89 times
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Share Your Calendar
- 01:54
- Viewed 90 times
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Use the Scheduling Assistant
- 01:42
- Viewed 80 times
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
- 01:35
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Translate Emails in Outlook
- 01:32
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
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Improve the Accessibility of Images in Emails
- 01:18
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Improve Email Accessibility
- 02:02
- Viewed 76 times
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 62 times
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Delay Email Delivery
- 01:10
- Viewed 82 times
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Use Conversation View
- 01:47
- Viewed 73 times
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Clean Up Your Inbox
- 01:18
- Viewed 89 times
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Organize Your Messages with Rules
- 02:01
- Viewed 342 times
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Use Categories
- 02:51
- Viewed 67 times
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Easily Sort Your Mails
- 01:38
- Viewed 72 times
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Automate Routine Actions
- 02:19
- Viewed 78 times
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Create an Email Template
- 01:40
- Viewed 101 times
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Create a task from a message
- 02:00
- Viewed 126 times
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Share a task list
- 03:10
- Viewed 135 times
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Create a task or reminder
- 01:50
- Viewed 135 times
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Task Module Overview
- 01:56
- Viewed 173 times
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Manage Teams online meeting options
- 01:56
- Viewed 136 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 233 times
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Create a reminder for yourself
- 01:59
- Viewed 144 times
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Respond to a meeting
- 01:00
- Viewed 135 times
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Create an appointment or meeting
- 01:44
- Viewed 143 times
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Create different types of events
- 01:46
- Viewed 147 times
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Edit and customize views
- 01:55
- Viewed 151 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 157 times
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Search options
- 01:23
- Viewed 129 times
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Sort and filter emails
- 02:51
- Viewed 146 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 207 times
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The Bcc Field in Detail
- 01:53
- Viewed 133 times
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Save and Print a Message
- 01:48
- Viewed 151 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 184 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 141 times
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Process an incoming message
- 01:53
- Viewed 130 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 166 times
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
- 02:02
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Create and add a signature to messages
- 01:26
- Viewed 147 times
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Manage new message notifications
- 01:40
- Viewed 133 times
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Change the default font of your emails
- 01:05
- Viewed 128 times
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Manage Views
- 02:36
- Viewed 120 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 181 times
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Explore the Interface
- 03:22
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Introduce the new version of Outlook
- 02:01
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Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
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Enhance Your Product on Social Media with ChatGPT
- 02:13
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Write a Product Description with ChatGPT
- 02:30
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Structure Your Product Launch Project
- 01:51
- Viewed 266 times
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Initiate a Market Research Study with ChatGPT
- 02:08
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 241 times
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Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 273 times
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Make a File Request
- 01:24
- Viewed 283 times
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Restore Your OneDrive Space
- 01:42
- Viewed 246 times
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Find All Shares from the Same Person
- 01:08
- Viewed 258 times
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Modify Sharing Rules
- 00:53
- Viewed 254 times
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Check Granted Shares
- 00:48
- Viewed 249 times
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Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 265 times
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Avoid Abusive Document Sharing
- 00:57
- Viewed 232 times
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
- 01:49
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Search for Documents
- 01:31
- Viewed 235 times
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Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 330 times
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
- Viewed 249 times
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Edit, Delete a Share
- 02:16
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Share and Collaborate OneDrive
- 02:45
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Power and Manage OneDrive
- 01:36
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What is OneDrive ?
- 01:14
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Objectifs :
Understand how to collaboratively work on documents using Microsoft SharePoint, including real-time editing, version history, and user identification.
Chapitres :
-
Introduction to Collaborative Document Editing
In today's digital workspace, collaboration is key. This section introduces the concept of collaborative document editing using Microsoft SharePoint, highlighting its importance in team projects. -
Accessing Documents in SharePoint
To begin working on a project, such as the Yosemite project, users can access the SharePoint library. By simply left-clicking on a document, it opens online, allowing for immediate editing. The system automatically saves all changes, ensuring that no work is lost. -
Simultaneous Document Access
One of the standout features of SharePoint is the ability for multiple users to open and edit the same document simultaneously. For instance, if one colleague, Amory, opens the document in dark theme, and another, Steven, opens it in light theme, both can see each other's presence in the document. -
Identifying Collaborators
Users can easily identify who else is working on the document. By clicking on a colleague's profile picture, they can view their location within the document. This feature enhances collaboration by allowing team members to coordinate their efforts effectively. -
Real-Time Updates
As changes are made by one user, such as Steven, those changes are reflected in real-time for all users. If Amory decides to make edits simultaneously, those updates are also visible to Steven immediately. This ensures that everyone is working on the most current version of the document. -
Version History for Error Management
In the event of mistakes or unwanted changes, SharePoint provides a version history feature. This allows users to revert to previous versions of the document, ensuring that any significant errors can be corrected without losing valuable work. -
Conclusion
Microsoft SharePoint facilitates seamless collaboration on documents, whether in Excel, Word, or PowerPoint. By enabling real-time editing and providing tools for user identification and version control, it enhances teamwork and productivity in any project.
FAQ :
What is Microsoft SharePoint used for?
Microsoft SharePoint is used for collaboration, document management, and storage, allowing teams to work together on projects and share information efficiently.
Can multiple users edit a document in SharePoint at the same time?
Yes, SharePoint allows multiple users to edit a document simultaneously, with real-time updates reflecting changes made by each user.
How can I revert to a previous version of a document in SharePoint?
You can revert to a previous version of a document by accessing the version history feature in SharePoint, which lists all changes made to the document.
What are the benefits of using a dark theme in applications?
The dark theme can reduce eye strain, especially in low-light conditions, and can also save battery life on devices with OLED screens.
What happens if two users make conflicting changes to a document?
SharePoint manages real-time collaboration by updating the document for all users, but if conflicts arise, users may need to resolve them manually.
Quelques cas d'usages :
Collaborative Project Management
Teams can use SharePoint to collaboratively manage projects by working on shared documents, tracking changes, and maintaining a single version of project files, which enhances communication and efficiency.
Real-Time Document Editing
In a scenario where a team is drafting a contract, multiple members can edit the document in real-time, ensuring that all input is captured immediately and reducing the time spent on revisions.
Version Control in Legal Documents
Legal teams can utilize SharePoint's version history feature to track changes in contracts and agreements, allowing them to revert to previous versions if necessary, which is crucial for compliance and accuracy.
Training and Onboarding
New employees can be onboarded using SharePoint by accessing shared training documents that multiple trainers can update simultaneously, ensuring that all information is current and accurate.
Remote Team Collaboration
Remote teams can leverage SharePoint to collaborate on documents from different locations, ensuring that everyone has access to the latest information and can contribute effectively, regardless of their physical location.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
Document Collaboration
The process of multiple users working on the same document simultaneously, allowing for real-time updates and changes.
Version History
A feature in document management systems that tracks changes made to a document over time, allowing users to revert to previous versions if necessary.
Dark Theme
A user interface option that uses a dark color palette for backgrounds and elements, which can reduce eye strain in low-light environments.
Light Theme
A user interface option that uses a light color palette for backgrounds and elements, providing a bright and clear display.
Cursor
A movable indicator on a computer screen that shows the user's current position for input or interaction.