Forms - Share the link to collaborate or duplicate Tutorial

In this video, you will learn how to share a link to collaborate or duplicate a quiz or form.
The video demonstrates how to create a special link that allows others to view and make changes to the design of the quiz or form.
Contributors can also view, edit, delete responses, and share the quiz or form with others.
You can choose who can access the form and give editing rights to anyone with a Microsoft 365 account, company members, or specific people from your organization.
Additionally, you can share a link to let others use your form or quiz as a template.
This will not change your version of the form, and anyone with the link will be able to duplicate it.
This tutorial is especially useful for Microsoft 365 users who want to collaborate efficiently.

  • 1:36
  • 1504 views

Objectifs :

This video aims to guide users on how to collaborate on quizzes and forms within Microsoft 365, focusing on adding collaborators and sharing links for editing and template purposes.

Chapitres :

  1. Introduction to Collaboration on Quizzes and Forms
    In collaborative environments, working together on quizzes and forms can enhance productivity and creativity. This video provides a step-by-step guide on how to add collaborators to your Microsoft 365 forms and quizzes, allowing for shared contributions and streamlined processes.
  2. Accessing Form Settings
    To begin collaborating, open the 'More Form Settings' menu. This menu is crucial for managing how you share your quizzes and forms with colleagues.
  3. Creating Collaboration Links
    Within the settings menu, you can create two types of links for collaboration: 1. **Collaborator Link**: This link allows colleagues to view and edit the design of your quiz or form. Contributors can also manage responses, including viewing, editing, and deleting them. To set this up: - Click on the option to create a collaborator link. - Choose who can access the form from the dropdown menu: - Anyone with a Microsoft 365 account - Company members only - Specific individuals from your organization - Enter the email addresses of external collaborators or the names of internal colleagues. - Press 'Copy' to send them the collaboration link. 2. **Template Link**: This option allows others to use your form or quiz as a template, enabling them to create their own version without altering your original. To create this link: - Click to generate the template link. - Press 'Copy' to share it with others. This action will not affect your version of the form, and responses will not be collected.
  4. Conclusion
    Collaborating on quizzes and forms can significantly enhance teamwork and efficiency. By following the steps outlined in this video, you can easily share your work with colleagues, allowing for collective input and creativity while maintaining control over your original content.

FAQ :

How can I collaborate on forms or quizzes with my colleagues?

You can collaborate by using the Form Collaborate link, which allows others to view and edit your form or quiz. You can set permissions to control who can access and edit the content.

What are the different types of links I can create for sharing forms?

You can create a link to share your form or quiz for collaboration, allowing others to edit it, or a template link that lets others duplicate your form without changing the original.

Can I control who has editing rights to my form?

Yes, you can choose from options such as allowing anyone with a Microsoft 365 account, only company members, or specific individuals from your organization to have editing rights.

Will sharing a template link affect my original form?

No, sharing a template link allows others to create their own version of the form without altering your original version.

How do I send the collaboration link to others?

After creating the collaboration link, you can copy it and send it via email or any other communication method to the intended recipients.

Quelques cas d'usages :

Team Project Collaboration

In a team project, members can use the Form Collaborate link to work together on a quiz or survey, allowing everyone to contribute their ideas and feedback in real-time.

Creating Training Materials

An organization can create a training quiz and share it with trainers using the collaboration link, enabling them to modify the content based on their specific training needs.

Event Planning

During event planning, a team can use a shared form to gather input from various stakeholders, allowing them to edit and add their suggestions directly.

Feedback Collection

A company can create a feedback form and share it with employees for input on a new policy, allowing them to collaborate on the form and view responses collectively.

Template Creation for Repeated Use

A department can create a standard form for project proposals and share it as a template, enabling other departments to duplicate it for their own use without affecting the original.

Glossaire :

Collaborator

A person who works jointly with others on a project, in this case, contributing to forms and quizzes.

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including Word, Excel, PowerPoint, and more.

Form settings menu

A menu within the form or quiz application that allows users to configure various options and settings for their forms.

Form Collaborate link

A special link that allows others to view, edit, and contribute to a form or quiz created by someone else.

Template

A pre-designed form or quiz that can be duplicated and customized by others without altering the original version.

Responses

The answers or feedback collected from users who fill out a form or quiz.

résultat(s)
00:00:00
At times you want to collaborate on quizzes
00:00:03
or forms with other colleagues, caution.
00:00:06
This video shows how to add collaborators
00:00:09
to contribute on forms and quizzes.
00:00:11
It does not focus on collecting
00:00:13
responses or viewing results.
00:00:15
To get started,
00:00:16
open the More Form settings menu.
00:00:19
In this menu.
00:00:20
We can create two types of links.
00:00:23
The first one is to share a
00:00:25
quiz or form with colleagues.
00:00:27
When you click here,
00:00:28
a special link is created that lets
00:00:31
others view and make changes to the
00:00:33
design of the quiz or form you started.
00:00:36
All contributors to your
00:00:37
content can also view,
00:00:39
edit and delete responses as well as
00:00:41
share the quiz or form with others by
00:00:44
sending them the Form Collaborate link.
00:00:46
Select who can access this form by
00:00:48
choosing from the drop down menu.
00:00:51
Do you want to give editing rights to
00:00:54
anyone with a Microsoft 365 account,
00:00:56
two company members only,
00:00:57
or two specific people from
00:00:59
your organization?
00:01:00
As a last step,
00:01:02
provide the e-mail address of
00:01:04
external parties or just the
00:01:06
name of internal parties,
00:01:07
Then press Copy to send them the
00:01:09
form or quiz collaborate link.
00:01:12
The second option is to share a link
00:01:15
and let others use your form or quiz
00:01:18
as a template and make it their own.
00:01:21
Once the link is created,
00:01:23
press copy to send others the
00:01:24
form or quiz link to duplicate.
00:01:26
This will not change your
00:01:28
version of the form.
00:01:30
Anyone with the link will
00:01:31
be able to duplicate.
00:01:33
Responses will not be collected.

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résultat(s)
00:00:00
Às vezes, você quer colaborar em questionários
00:00:03
ou formulários com outros colegas, cuidado.
00:00:06
Este vídeo mostra como adicionar colaboradores
00:00:09
contribuir em formulários e questionários.
00:00:11
Não se concentra na recolha
00:00:13
respostas ou visualização de resultados.
00:00:15
Para começar,
00:00:16
abra o menu Mais configurações de formulário.
00:00:19
Neste menu.
00:00:20
Podemos criar dois tipos de links.
00:00:23
A primeira é partilhar um
00:00:25
quiz ou formulário com colegas.
00:00:27
Ao clicar aqui,
00:00:28
É criado um link especial que permite
00:00:31
outros visualizam e fazem alterações no
00:00:33
design do questionário ou formulário que você iniciou.
00:00:36
Todos os colaboradores para o seu
00:00:37
o conteúdo também pode visualizar,
00:00:39
editar e excluir respostas, bem como
00:00:41
Partilhe o questionário ou formulário com outras pessoas
00:00:44
enviando-lhes o link Formulário Colaborar.
00:00:46
Selecione quem pode aceder a este formulário por
00:00:48
escolhendo no menu suspenso.
00:00:51
Pretende conceder direitos de edição a
00:00:54
qualquer pessoa com uma conta Microsoft 365,
00:00:56
apenas dois membros da sociedade,
00:00:57
ou duas pessoas específicas de
00:00:59
a sua organização?
00:01:00
Como último passo,
00:01:02
fornecer o endereço de correio eletrónico de
00:01:04
entidades externas ou apenas o
00:01:06
nome das partes internas,
00:01:07
Em seguida, pressione Copy para enviar-lhes o
00:01:09
link de colaboração de formulário ou quiz.
00:01:12
A segunda opção é compartilhar um link
00:01:15
e permita que outras pessoas usem o seu formulário ou questionário
00:01:18
como um modelo e torná-lo seu.
00:01:21
Uma vez criado o link,
00:01:23
pressione copy para enviar aos outros o
00:01:24
link de formulário ou questionário para duplicar.
00:01:26
Isto não irá alterar o seu
00:01:28
versão do formulário.
00:01:30
Qualquer pessoa com o link irá
00:01:31
ser capaz de duplicar.
00:01:33
As respostas não serão recolhidas.

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