Outlook - Prepare for Time Out of Office (Viva Insights) Video

Get ready for your time away from the office with Viva Insights and Outlook! Discover how to improve productivity and well-being by scheduling out of office messages, managing meetings, and optimizing your tasks. Learn to personalize automatic responses, separate internal and external communication, and ensure a smooth transition back to work. Take control of your work data and make the most of your time off!

  • 02:08
  • 25 views
00:00:05
we'll demonstrate how to prepare for your time away
00:00:08
from the office using viva insights and outlook.
00:00:11
This feature helps you improve productivity and well-being by
00:00:14
providing personalized recommendations based on your work data.
00:00:18
We'll use it to schedule your out of office
00:00:20
messages and manage any meetings you'll miss during your absence
00:00:25
to get started. Click new message,
00:00:29
then in the ribbon, click on the viva insights icon. A
00:00:33
panel will open on the right giving you access to several features.
00:00:37
Click on plan your time away
00:00:39
here. You can select your out of office dates using the calendar,
00:00:45
then click schedule.
00:00:47
Now you can compose the automatic response that will be
00:00:50
sent to anyone who emails you during your absence.
00:00:53
A default message will already be provided, but you can customize it
00:00:58
below that. You'll find the option. Send outside my organization.
00:01:02
If you activate this, you can create a different message for external contacts,
00:01:06
separating internal and external communication.
00:01:10
Once your message is written,
00:01:11
click save
00:01:13
if you have meetings scheduled during your time away, click on resolve meetings,
00:01:18
select the meetings you won't be attending
00:01:21
and write a specific message to notify your colleagues that you won't be present.
00:01:26
Once the message is ready, click, confirm
00:01:29
finally in the book time to focus section,
00:01:32
you can optimize your tasks on your last
00:01:34
day to ensure they're completed before you leave.
00:01:37
Add a title
00:01:39
and duration for each task.
00:01:42
You can also prepare for your return such as
00:01:44
scheduling time to process emails or other tasks.
00:01:48
Once you've completed all these settings, you can close the panel
00:01:52
and go to your calendar,
00:01:53
you'll see that your out of office dates are now clearly marked
00:01:57
in your calendar based on the information you entered in viva insights.
00:02:01
And here we are now,
00:02:03
you know how to use viva insights to schedule your
00:02:05
out of office messages and manage your time efficiently.

No elements match your search in this video....
Do another search or back to content !

 

DiLeaP AI: THIS MIGHT BE HELPFUL

Reminder

Show