Outlook - Add accessible tables and lists Tutorial

In this video, you will learn how to add accessible tables and lists to your emails using Microsoft 365. Adding structure to your emails with lists or tables makes it easier to organize your content and establish relationships between items.
Bullet points are great for listing essential points, but handmade lists can be harder to read.
Tables provide structural advantages and can be created in Outlook or copied from another Office app for easier reading.
Remember to include column headings in your tables to help screen readers understand the content.
This tutorial will help you improve the accessibility of your emails and enhance the reading experience for all users.

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Objectifs :

Understand the importance of structuring emails with lists and tables to enhance readability and organization.

Chapitres :

  1. Introduction to Email Structure
    In today's digital communication, structuring your emails effectively is crucial. This video emphasizes how adding lists or tables can significantly improve the clarity and organization of your messages.
  2. Benefits of Using Lists
    Using bullet points in your emails offers several advantages: - **Clarity**: Bullet points make essential points stand out, allowing readers to grasp key information quickly. - **Organization**: Lists help in ordering items logically, making it easier for readers to follow your message.
  3. Advantages of Tables
    Tables provide structural benefits that enhance readability: - **Visual Structure**: Tables organize information in a grid format, making it easier to compare data. - **Column Headings**: Each table should have clear column headings to guide the reader. This helps in understanding the context of the information presented.
  4. Creating Tables in Emails
    You can create tables directly in Outlook or copy them from other Office applications. Here are some tips for effective table creation: - Ensure that the first row of the table is designated as the header. - Use bold or distinct formatting for headers to make them stand out. - Repeat header information in each column to maintain clarity for the reader.
  5. Conclusion
    Incorporating lists and tables into your emails not only enhances readability but also helps establish relationships between items. By following these guidelines, you can ensure that your messages are clear and easily understood by all readers.

FAQ :

Why should I use lists in my emails?

Using lists in emails helps to organize information clearly, making it easier for readers to follow and understand the key points.

What are the benefits of using tables in emails?

Tables provide a structured way to present data, making it easier for readers to compare information and understand relationships between different items.

How do I create a table in Outlook?

You can create a table in Outlook by using the 'Insert' tab and selecting 'Table', or you can copy a table from another Office application and paste it into your email.

What is the importance of column headings in a table?

Column headings are crucial as they inform the reader about the type of data in each column, enhancing comprehension and navigation through the table.

How do screen readers interpret lists and tables?

Screen readers retrieve the content order and structure of lists and tables, allowing visually impaired users to understand the organization of information effectively.

Quelques cas d'usages :

Organizing Project Updates

Using bullet points to summarize project updates in emails can help team members quickly grasp the status of various tasks and responsibilities.

Presenting Data Comparisons

Creating tables to compare data, such as sales figures or project timelines, allows stakeholders to easily visualize differences and make informed decisions.

Enhancing Accessibility

Incorporating lists and tables in emails can improve accessibility for users relying on screen readers, ensuring that all recipients can understand the content.

Streamlining Meeting Agendas

Using structured lists for meeting agendas helps participants prepare for discussions by clearly outlining topics and their order.

Reporting Results

Tables can be used in reports to present results from surveys or analyses, making it easier for readers to interpret the findings at a glance.

Glossaire :

Structure

The arrangement or organization of elements within a document, which can enhance clarity and comprehension.

Lists

A series of items presented in a specific order, often using bullet points or numbers to enhance readability.

Bullet Points

A typographical symbol used to introduce items in a list, making it easier for readers to scan and understand the content.

Tables

A structured arrangement of data in rows and columns, which helps in organizing information for better readability.

Column Heading

The title or label at the top of a column in a table, indicating the type of information contained in that column.

Screen Readers

Software applications that convert digital text into synthesized speech, allowing visually impaired users to access content.

résultat(s)
00:00:05
Adding a structure such
00:00:06
as lists or tables to your emails
00:00:08
makes it easier to order your
00:00:11
items and establish relationships
00:00:12
between them in a text screen,
00:00:14
readers retrieve the content order
00:00:16
information for easier reading.
00:00:18
If you want to add a list of essential
00:00:21
points in your message, use bulletpoints.
00:00:23
Handmade lists can be harder to read.
00:00:25
Tables provide structural advantages.
00:00:27
You can create them in outlook or copy them
00:00:30
from another office app for easier reading.
00:00:32
A table should contain column heading.
00:00:35
In order for the reader to understand
00:00:37
that the first line is a header,
00:00:39
it must be indicated to him.
00:00:41
Readers use the information in
00:00:42
the headers to set up position.
00:00:44
They repeat this header so that
00:00:47
people always know which column it is.

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résultat(s)
00:00:05
Aggiunta di una struttura come
00:00:06
come elenchi o tabelle alle tue e-mail
00:00:08
rende più facile ordinare il tuo
00:00:11
e stabilire relazioni
00:00:12
tra loro in una schermata di testo,
00:00:14
i lettori recuperano l'ordine dei contenuti
00:00:16
informazioni per una più facile lettura.
00:00:18
Se vuoi aggiungere un elenco di elementi essenziali
00:00:21
punti nel messaggio, usa i punti elenco.
00:00:23
Le liste fatte a mano possono essere più difficili da leggere.
00:00:25
Le tabelle offrono vantaggi strutturali.
00:00:27
È possibile crearli in Outlook o copiarli
00:00:30
da un'altra app di Office per una lettura più semplice.
00:00:32
Una tabella deve contenere un'intestazione di colonna.
00:00:35
Affinché il lettore possa capire
00:00:37
che la prima riga è un'intestazione,
00:00:39
deve essergli indicato.
00:00:41
I lettori utilizzano le informazioni in
00:00:42
le intestazioni per impostare la posizione.
00:00:44
Ripetono questa intestazione in modo che
00:00:47
le persone sanno sempre di quale colonna si tratta.

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résultat(s)
00:00:05
このような構造の追加
00:00:06
あなたの電子メールにリストまたはテーブルとして
00:00:08
お客様の注文が容易になります。
00:00:11
アイテムと関係の確立
00:00:12
テキスト画面でそれらの間で、
00:00:14
閲覧者はコンテンツの順序を取得します
00:00:16
読みやすくするための情報。
00:00:18
必須のリストを追加する場合
00:00:21
メッセージのポイントは、箇条書きを使用します。
00:00:23
手作りのリストは読みにくくなる可能性があります。
00:00:25
テーブルは構造的な利点を提供します。
00:00:27
Outlook で作成することも、コピーすることもできます。
00:00:30
簡単に読み取りのための別のオフィスアプリから。
00:00:32
テーブルには列見出しを含める必要があります。
00:00:35
読者が理解するために
00:00:37
最初の行がヘッダーであることを、
00:00:39
それは彼に示されなければならない。
00:00:41
読者は、情報を使用します。
00:00:42
位置を設定するためのヘッダー。
00:00:44
このヘッダーを繰り返し、
00:00:47
人々は常にそれがどの列かを知っています。

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résultat(s)
00:00:05
구조 등의 추가
00:00:06
이메일목록 또는 테이블로
00:00:08
주문이 더 쉬워집니다.
00:00:11
항목 및 관계 설정
00:00:12
텍스트 화면에서 그들 사이,
00:00:14
독자가 콘텐츠 주문을 검색합니다.
00:00:16
쉽게 읽을 수 있도록 정보를 수집합니다.
00:00:18
필수 목록을 추가하려면
00:00:21
메시지의 포인트, 글머리 기호를 사용합니다.
00:00:23
수제 목록을 읽기가 더 어려울 수 있습니다.
00:00:25
테이블은 구조적 이점을 제공합니다.
00:00:27
Outlook에서 만들거나 복사할 수 있습니다.
00:00:30
더 쉽게 읽을 수있는 다른 사무실 응용 프로그램에서.
00:00:32
테이블에는 열 제목이 포함되어야 합니다.
00:00:35
독자가 이해하기 위해
00:00:37
첫 번째 줄이 헤더라는 것을
00:00:39
그것은 그에게 표시해야합니다.
00:00:41
독자는
00:00:42
위치를 설정하는 헤더입니다.
00:00:44
이 헤더를 반복하여
00:00:47
사람들은 항상 어떤 열인지 알고 있습니다.

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résultat(s)
00:00:05
添加一個結構，例如
00:00:06
作為電子郵件的清單或表格
00:00:08
讓您更容易訂購
00:00:11
專案並建立關係
00:00:12
在文字螢幕中的它們之間，
00:00:14
讀取器檢索內容順序
00:00:16
資訊，便於閱讀。
00:00:18
如果要添加基本清單
00:00:21
消息中的點，請使用項目符號。
00:00:23
手工製作的清單可能更難閱讀。
00:00:25
表具有結構優勢。
00:00:27
您可以在Outlook中創建它們或複製它們
00:00:30
從另一個辦公應用程式，以便於閱讀。
00:00:32
表應包含列標題。
00:00:35
為了讓讀者理解
00:00:37
第一行是標題，
00:00:39
它必須向他表明。
00:00:41
讀者使用的資訊
00:00:42
用於設置位置的標題。
00:00:44
他們重複此標頭，以便
00:00:47
人們總是知道它是哪一列。

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résultat(s)
00:00:05
添加一个结构，例如
00:00:06
作为电子邮件的列表或表格
00:00:08
让您更容易订购
00:00:11
项目并建立关系
00:00:12
在文本屏幕中的它们之间，
00:00:14
读取器检索内容顺序
00:00:16
信息，便于阅读。
00:00:18
如果要添加基本列表
00:00:21
消息中的点，请使用项目符号。
00:00:23
手工制作的列表可能更难阅读。
00:00:25
表具有结构优势。
00:00:27
您可以在Outlook中创建它们或复制它们
00:00:30
从另一个办公应用程序，以便于阅读。
00:00:32
表应包含列标题。
00:00:35
为了让读者理解
00:00:37
第一行是标题，
00:00:39
它必须向他表明。
00:00:41
读者使用的信息
00:00:42
用于设置位置的标题。
00:00:44
他们重复此标头，以便
00:00:47
人们总是知道它是哪一列。

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résultat(s)
00:00:05
Hinzufügen einer Struktur wie
00:00:06
als Listen oder Tabellen zu Ihren E-Mails
00:00:08
erleichtert die Bestellung Ihrer
00:00:11
Elemente und Herstellen von Beziehungen
00:00:12
zwischen ihnen in einem Textbildschirm,
00:00:14
Leser rufen die Inhaltsreihenfolge ab
00:00:16
Informationen zum leichteren Lesen.
00:00:18
Wenn Sie eine Liste der wesentlichen
00:00:21
Punkte in Ihrer Nachricht, verwenden Sie Aufzählungszeichen.
00:00:23
Handgemachte Listen können schwieriger zu lesen sein.
00:00:25
Tabellen bieten strukturelle Vorteile.
00:00:27
Sie können sie in Outlook erstellen oder kopieren
00:00:30
von einer anderen Office-App für einfacheres Lesen.
00:00:32
Eine Tabelle sollte eine Spaltenüberschrift enthalten.
00:00:35
Damit der Leser versteht
00:00:37
dass die erste Zeile ein Header ist,
00:00:39
es muss ihm angezeigt werden.
00:00:41
Leser verwenden die Informationen in
00:00:42
die Header, um die Position einzurichten.
00:00:44
Sie wiederholen diesen Header, so dass
00:00:47
Die Leute wissen immer, um welche Spalte es sich handelt.

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résultat(s)
00:00:05
Agregar una estructura como
00:00:06
como listas o tablas a sus correos electrónicos
00:00:08
hace que sea más fácil pedir su
00:00:11
elementos y establecer relaciones
00:00:12
entre ellos en una pantalla de texto,
00:00:14
Los lectores recuperan el orden del contenido
00:00:16
información para facilitar la lectura.
00:00:18
Si desea agregar una lista de elementos esenciales
00:00:21
puntos en su mensaje, use viñetas.
00:00:23
Las listas hechas a mano pueden ser más difíciles de leer.
00:00:25
Las tablas proporcionan ventajas estructurales.
00:00:27
Puede crearlos en Outlook o copiarlos
00:00:30
desde otra aplicación de oficina para facilitar la lectura.
00:00:32
Una tabla debe contener el encabezado de la columna.
00:00:35
Para que el lector entienda
00:00:37
que la primera línea es un encabezado,
00:00:39
se le debe indicar.
00:00:41
Los lectores utilizan la información en
00:00:42
los encabezados para configurar la posición.
00:00:44
Repiten este encabezado para que
00:00:47
la gente siempre sabe de qué columna se trata.

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résultat(s)
00:00:05
إضافة هيكل من هذا القبيل
00:00:06
كقوائم أو جداول لرسائل البريد الإلكتروني الخاصة بك
00:00:08
يجعل من السهل طلب الخاص بك
00:00:11
العناصر وإقامة العلاقات
00:00:12
بينهما في شاشة نصية ،
00:00:14
القراء استرداد ترتيب المحتوى
00:00:16
معلومات لتسهيل القراءة.
00:00:18
إذا كنت ترغب في إضافة قائمة بالأساسيات
00:00:21
النقاط في رسالتك، استخدم النقاط النقطية.
00:00:23
قد يكون من الصعب قراءة القوائم المصنوعة يدويا.
00:00:25
توفر الجداول مزايا هيكلية.
00:00:27
يمكنك إنشائها في Outlook أو نسخها
00:00:30
من تطبيق Office آخر لتسهيل القراءة.
00:00:32
يجب أن يحتوي الجدول على عنوان عمود.
00:00:35
لكي يفهم القارئ
00:00:37
أن السطر الأول هو رأس،
00:00:39
يجب أن يشار إليه.
00:00:41
يستخدم القراء المعلومات في
00:00:42
الرؤوس لإعداد الموضع.
00:00:44
يكررون هذا الرأس بحيث
00:00:47
يعرف الناس دائما أي عمود هو.

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résultat(s)
00:00:05
Adăugarea unei astfel de structuri
00:00:06
ca liste sau tabele la e-mailurile dvs.
00:00:08
facilitează comandarea dvs.
00:00:11
elemente și de a stabili relații
00:00:12
între ele într-un ecran text,
00:00:14
cititorii prelua ordinea de conținut
00:00:16
informații pentru o citire mai ușoară.
00:00:18
Dacă doriți să adăugați o listă de elemente esențiale
00:00:21
puncte în mesaj, utilizați puncte de marcatori.
00:00:23
Listele lucrate manual pot fi mai greu de citit.
00:00:25
Tabelele oferă avantaje structurale.
00:00:27
Le puteți crea în Outlook sau le puteți copia
00:00:30
dintr-o altă aplicație office pentru o citire mai ușoară.
00:00:32
Un tabel trebuie să conțină titlul coloanei.
00:00:35
Pentru ca cititorul să înțeleagă
00:00:37
că prima linie este un antet,
00:00:39
trebuie să-i fie indicată.
00:00:41
Cititorii folosesc informațiile din
00:00:42
anteturile pentru a configura poziția.
00:00:44
Ei repetă acest antet, astfel încât
00:00:47
oamenii știu întotdeauna ce coloană este.

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résultat(s)
00:00:05
Adicionando uma estrutura como
00:00:06
como listas ou tabelas para seus e-mails
00:00:08
torna mais fácil pedir o seu
00:00:11
itens e estabelecer relações
00:00:12
entre eles em uma tela de texto,
00:00:14
leitores recuperar a ordem de conteúdo
00:00:16
informações para uma leitura mais fácil.
00:00:18
Se você quiser adicionar uma lista de essencial
00:00:21
pontos em sua mensagem, use pontos de bala.
00:00:23
Listas feitas à mão podem ser mais difíceis de ler.
00:00:25
As tabelas proporcionam vantagens estruturais.
00:00:27
Você pode criá-los em perspectiva ou copiá-los
00:00:30
de outro aplicativo de escritório para uma leitura mais fácil.
00:00:32
Uma tabela deve conter a posição da coluna.
00:00:35
Para que o leitor entenda
00:00:37
que a primeira linha é um cabeçalho,
00:00:39
deve ser indicado a ele.
00:00:41
Os leitores usam as informações em
00:00:42
os cabeçalhos para configurar posição.
00:00:44
Eles repetem este cabeçalho para que
00:00:47
as pessoas sempre sabem que coluna é.

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résultat(s)
00:00:05
Добавление такой структуры
00:00:06
в виде списков или таблиц к вашим электронным письмам
00:00:08
облегчает заказ
00:00:11
элементы и установление связей
00:00:12
между ними на текстовом экране,
00:00:14
читатели извлекают порядок содержимого
00:00:16
информация для облегчения чтения.
00:00:18
Если вы хотите добавить список основных
00:00:21
пункты в сообщении, используйте маркеры.
00:00:23
Списки ручной работы может быть сложнее читать.
00:00:25
Столы обеспечивают структурные преимущества.
00:00:27
Вы можете создать их в Outlook или скопировать их
00:00:30
из другого офисного приложения для облегчения чтения.
00:00:32
Таблица должна содержать заголовок столбца.
00:00:35
Для того, чтобы читатель понял
00:00:37
что первая строка является заголовком,
00:00:39
это должно быть ему указано.
00:00:41
Читатели используют информацию в
00:00:42
заголовки для настройки позиции.
00:00:44
Они повторяют этот заголовок так, чтобы
00:00:47
люди всегда знают, какая это колонка.

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résultat(s)
00:00:05
การเพิ่มโครงสร้างดังกล่าว
00:00:06
เป็นรายการหรือตารางไปยังอีเมลของคุณ
00:00:08
ทําให้ง่ายต่อการสั่งซื้อของคุณ
00:00:11
รายการและสร้างความสัมพันธ์
00:00:12
ระหว่างพวกเขาในหน้าจอข้อความ
00:00:14
ผู้อ่านเรียกลําดับเนื้อหา
00:00:16
ข้อมูลเพื่อการอ่านที่ง่ายขึ้น
00:00:18
ถ้าคุณต้องการเพิ่มรายการที่จําเป็น
00:00:21
ชี้ในข้อความของคุณ ให้ใช้สัญลักษณ์แสดงหัวข้อย่อย
00:00:23
รายการทําด้วยมืออาจอ่านยากขึ้น
00:00:25
ตารางให้ข้อได้เปรียบด้านโครงสร้าง
00:00:27
คุณสามารถสร้างพวกเขาใน Outlook หรือคัดลอกพวกเขา
00:00:30
จากแอป Office อื่นเพื่อการอ่านที่ง่ายขึ้น
00:00:32
ตารางควรมีส่วนหัวของคอลัมน์
00:00:35
เพื่อให้ผู้อ่านเข้าใจ
00:00:37
ว่าบรรทัดแรกเป็นหัวข้อ
00:00:39
มันจะต้องระบุให้เขาเห็น
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ผู้อ่านใช้ข้อมูลใน
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ส่วนหัวที่จะตั้งค่าตําแหน่ง
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พวกเขาทําซ้ําส่วนหัวนี้เพื่อให้
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ผู้คนมักจะรู้ว่ามันเป็นคอลัมน์ใด

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résultat(s)
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Dodavanje strukture takve
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kao liste ili tabele u e-porukama
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olakšava naručivanje vašeg
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stavke i uspostavljanje odnosa
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između njih na tekstualnom ekranu,
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čitaoci preuzimaju redosled sadržaja
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informacije za lakše čitanje.
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Ako želite da dodate listu neophodnih
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tačke u poruci, koristite znakove za nabrajanje.
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Ručno rađene liste se teže mogu pročitati.
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Tabele obezbeđuju strukturne prednosti.
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Možete ih kreirati u izgledu ili kopirati
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iz druge kancelarijske aplikacije radi lakšeg čitanja.
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Tabela treba da sadrži naslov kolone.
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Da bi čitalac razumeo
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da je prvi red zaglavlje,
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mora da mu se naznaиi.
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Čitaoci koriste informacije u
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zaglavlja za podešavanje položaja.
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Ponavljaju ovo zaglavlje tako da
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Ljudi uvek znaju koja je to kolona.

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résultat(s)
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Adicionar uma estrutura tal
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como listas ou tabelas para os seus e-mails
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torna mais fácil encomendar o seu
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itens e estabelecer relações
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entre eles em uma tela de texto,
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Os leitores recuperam a ordem do conteúdo
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informações para facilitar a leitura.
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Se você quiser adicionar uma lista de essencial
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pontos na sua mensagem, use marcadores.
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Listas feitas à mão podem ser mais difíceis de ler.
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As tabelas proporcionam vantagens estruturais.
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Você pode criá-los no Outlook ou copiá-los
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A partir de outra aplicação do Office para facilitar a leitura.
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Uma tabela deve conter o título da coluna.
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Para que o leitor compreenda
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que a primeira linha é um cabeçalho,
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deve ser-lhe indicado.
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Os leitores usam as informações em
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os cabeçalhos para configurar a posição.
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Eles repetem este cabeçalho para que
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as pessoas sempre sabem qual é a coluna.

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résultat(s)
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Een structuur toevoegen zoals
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als lijsten of tabellen voor je e-mails
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maakt het makkelijker om je bestelling te plaatsen
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items en relaties aangaan
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ertussen in een tekstscherm,
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lezers halen de volgorde van de inhoud op
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informatie om gemakkelijker te kunnen lezen.
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Als u een lijst met essentiële zaken wilt toevoegen
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punten in je bericht, gebruik opsommingstekens.
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Handgemaakte lijsten kunnen moeilijker te lezen zijn.
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Tabellen bieden structurele voordelen.
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Je kunt ze aanmaken in Outlook of kopiëren
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vanuit een andere Office-app om gemakkelijker te kunnen lezen.
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Een tabel moet een kolomtitel bevatten.
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Om de lezer het te laten begrijpen
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dat de eerste regel een koptekst is,
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het moet hem worden meegedeeld.
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Lezers gebruiken de informatie in
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de kopteksten om de positie in te stellen.
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Ze herhalen deze koptekst zodat
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mensen weten altijd welke kolom het is.

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résultat(s)
00:00:05
Dodanie takiej struktury
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jako listy lub tabele do wiadomości e-mail
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ułatwia zamówienie
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przedmioty i nawiązywanie relacji
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między nimi na ekranie tekstowym,
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czytelnicy pobierają kolejność treści
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Informacje dla łatwiejszego czytania.
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Jeśli chcesz dodać listę niezbędnych
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punkty w wiadomości, użyj punktów pocisku.
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Ręcznie robione listy mogą być trudniejsze do odczytania.
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Tabele zapewniają zalety strukturalne.
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Możesz je utworzyć w programie Outlook lub skopiować
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z innej aplikacji biurowej dla łatwiejszego czytania.
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Tabela powinna zawierać nagłówek kolumny.
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Aby czytelnik zrozumiał
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że pierwsza linia jest nagłówkiem,
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musi być mu wskazane.
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Czytelnicy wykorzystują informacje w
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nagłówki, aby ustawić pozycję.
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Powtarzają ten nagłówek, aby
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Ludzie zawsze wiedzą, która to kolumna.

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résultat(s)
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Ilyen struktúra hozzáadása
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listaként vagy táblázatként az e-mailekhez
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megkönnyíti a megrendelést
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tételek és kapcsolatok létrehozása
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közöttük egy szöveges képernyőn,
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Az olvasók lekérhetik a tartalomsorrendet
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Információk a könnyebb olvasáshoz.
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Ha hozzá szeretne adni a lényegesek listáját
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pontokat az üzenetben, használja a golyópontokat.
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A kézzel készített listákat nehezebb olvashatni.
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A táblázatok szerkezeti előnyöket nyújtanak.
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Létrehozhatja őket az Outlookban, vagy másolhatja őket
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egy másik irodai alkalmazásból a könnyebb olvasás érdekében.
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A táblázatnak tartalmaznia kell az oszlopfejlécet.
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Annak érdekében, hogy az olvasó megértse
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hogy az első sor egy fejléc,
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jelezni kell neki.
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Az olvasók az információkat használják
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a fejlécek a pozíció beállításához.
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Megismételik ezt a fejlécet, hogy
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Az emberek mindig tudják, melyik oszlopról van szó.

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