Teams - Retrieve items saved in a breakout room Tutorial

0:40
1102 views

Teams

Available in Microsoft365

Objectifs :

Understand the functionality and privacy features of breakout rooms in a meeting setting, including chat channels and access permissions.

Chapitres :

Introduction to Breakout Rooms
Breakout rooms are a valuable feature in virtual meetings, allowing participants to engage in smaller group discussions. Each breakout room operates independently, providing a focused environment for collaboration.
Chat Channels in Breakout Rooms
When breakout rooms are created during a meeting, each room is assigned its own chat channel. This allows participants to communicate effectively within their designated groups. The chat channels are displayed in the conversation list of each participant, organized according to the room they are assigned to.
Privacy and Access Control
For privacy reasons, participants in one breakout room cannot access the chat contents of other rooms. This ensures that discussions remain confidential and relevant to the assigned group. As the meeting organizer, you have the unique ability to access all group rooms and their contents, including files and whiteboards shared within them.
Post-Meeting Access to Chat Channels
After the meeting concludes, the chat channels of the different breakout rooms remain accessible. However, access to these channels depends on the participants' assignments in the respective rooms. This feature allows participants to revisit discussions and shared materials even after the meeting has ended.
Conclusion
Understanding the functionality of breakout rooms, including chat channels and privacy features, enhances the effectiveness of virtual meetings. By utilizing these tools, organizers can facilitate better communication and collaboration among participants.

FAQ :

What are breakout rooms in a meeting?

Breakout rooms are smaller, separate virtual spaces created during a meeting that allow participants to engage in focused discussions or activities without the distractions of the main meeting.

Can participants in one breakout room see the chat of another room?

No, for privacy reasons, participants in one breakout room cannot access the chat contents of other breakout rooms.

What access does the meeting organizer have?

The meeting organizer has access to all breakout rooms and can view all contents shared within them, including chat messages, files, and whiteboards.

What happens to the chat channels after the meeting ends?

After the meeting ends, the chat channels of the different breakout rooms remain accessible based on the participants' assignments in those rooms.

How can I share files in a breakout room?

Participants can share files in a breakout room through the chat channel dedicated to that room, allowing for easy collaboration and resource sharing.

Quelques cas d'usages :

Team Brainstorming Sessions

In a corporate setting, breakout rooms can be used for team brainstorming sessions where smaller groups can discuss ideas and strategies without interruptions. This enhances creativity and allows for more focused discussions.

Training Workshops

During training workshops, breakout rooms can facilitate group activities or discussions among participants. Trainers can assign different topics to each room, allowing for diverse learning experiences.

Project Planning Meetings

In project planning meetings, breakout rooms can be utilized to allow different teams to work on specific aspects of a project. This helps streamline the planning process and ensures that all areas are covered efficiently.

Networking Events

Breakout rooms can be used in virtual networking events to allow participants to connect in smaller groups. This encourages more meaningful conversations and relationship building among attendees.

Feedback Sessions

In feedback sessions, breakout rooms can be used to gather input from different stakeholders. Each room can focus on a specific topic, allowing for targeted discussions and actionable insights.

Glossaire :

Breakout Rooms

Breakout rooms are smaller, separate virtual spaces created during a meeting to facilitate group discussions or activities. Each room operates independently, allowing participants to collaborate without distractions from the main meeting.

Chat Channel

A chat channel is a dedicated space within a communication platform where participants can send messages, share files, and interact with each other. Each breakout room has its own chat channel that is only accessible to its assigned participants.

Conversation List

The conversation list is a feature in communication platforms that displays all active chat channels and conversations available to a user. It helps participants navigate between different discussions easily.

Organizer

The organizer is the person responsible for setting up and managing the meeting. They have special privileges, including access to all breakout rooms and their contents.

Whiteboard

A whiteboard is a digital tool used during meetings for brainstorming and collaboration. Participants can draw, write, and share ideas visually in real-time.

00:00:03

When you create breakout

00:00:04

rooms during a meeting,

00:00:05

each room has its own chat channel.

00:00:08

These are displayed in the conversation

00:00:10

list of each participant according

00:00:12

to the room they are assigned to.

00:00:14

For privacy reasons,

00:00:15

other participants will not be able to

00:00:17

access the contents of other group rooms.

00:00:20

As the organizer of the meeting,

00:00:22

you have access to all the

00:00:24

group rooms as well as to the

00:00:26

various items sent inside them,

00:00:28

such as files, whiteboards, etcetera.

00:00:31

At the end of the meeting,

00:00:33

the chat channels of the different

00:00:35

group rooms remain accessible

00:00:36

depending on the assignment

00:00:38

of participants in the room.

00:00:03

Quando você cria breakout

00:00:04

durante uma reunião,

00:00:05

Cada sala tem seu próprio canal de bate-papo.

00:00:08

Estes são exibidos na conversa

00:00:10

lista de cada participante de acordo com

00:00:12

à sala para a qual estão atribuídos.

00:00:14

Por razões de privacidade,

00:00:15

outros participantes não poderão

00:00:17

Aceda ao conteúdo de outras salas de grupo.

00:00:20

Como organizador do encontro,

00:00:22

você tem acesso a todos os

00:00:24

quartos de grupo, bem como para o

00:00:26

vários itens enviados dentro deles,

00:00:28

tais como ficheiros, quadros brancos, etc.

00:00:31

No final da reunião,

00:00:33

os canais de chat dos diferentes

00:00:35

Os quartos para grupos permanecem acessíveis

00:00:36

dependendo da atribuição

00:00:38

dos participantes na sala.

00:00:03

Quando crei un breakout

00:00:04

stanze durante una riunione,

00:00:05

ogni stanza ha il suo canale di chat.

00:00:08

Questi vengono visualizzati nella conversazione

00:00:10

elenco di ciascun partecipante in base

00:00:12

alla stanza a cui sono assegnati.

00:00:14

Per motivi di privacy,

00:00:15

gli altri partecipanti non saranno in grado di farlo

00:00:17

accedere ai contenuti di altre stanze di gruppo.

00:00:20

In qualità di organizzatore della riunione,

00:00:22

hai accesso a tutti i

00:00:24

camere per gruppi e al

00:00:26

vari oggetti inviati al loro interno,

00:00:28

come file, lavagne, ecc.

00:00:31

Al termine della riunione,

00:00:33

i canali di chat dei diversi

00:00:35

le camere per gruppi rimangono accessibili

00:00:36

a seconda dell'incarico

00:00:38

dei partecipanti in sala.

00:00:03

Когда вы создаете прорыв

00:00:04

комнаты во время встречи,

00:00:05

в каждой комнате есть свой канал чата.

00:00:08

Они отображаются в разговоре

00:00:10

список каждого участника согласно

00:00:12

к комнате, к которой они приписаны.

00:00:14

Из соображений конфиденциальности

00:00:15

другие участники не смогут

00:00:17

получить доступ к содержимому других групповых комнат.

00:00:20

Являясь организатором встречи,

00:00:22

у вас есть доступ ко всем

00:00:24

групповые номера, а также

00:00:26

различные предметы, отправленные в них,

00:00:28

такие как файлы, доски и т. д.

00:00:31

В конце встречи

00:00:33

каналы чата разных

00:00:35

групповые комнаты остаются доступными

00:00:36

в зависимости от задания

00:00:38

участников в комнате.

00:00:03

Cuando creas un breakout

00:00:04

salas durante una reunión,

00:00:05

cada sala tiene su propio canal de chat.

00:00:08

Estos se muestran en la conversación

00:00:10

lista de cada participante según

00:00:12

a la habitación a la que están asignados.

00:00:14

Por motivos de privacidad,

00:00:15

otros participantes no podrán

00:00:17

acceder al contenido de otras salas grupales.

00:00:20

Como organizador de la reunión,

00:00:22

tienes acceso a todos los

00:00:24

habitaciones grupales, así como a

00:00:26

varios artículos enviados dentro de ellas,

00:00:28

como archivos, pizarras blancas, etcétera.

00:00:31

Al final de la reunión,

00:00:33

los canales de chat de los diferentes

00:00:35

las salas de grupo siguen siendo accesibles

00:00:36

dependiendo de la tarea

00:00:38

de los participantes en la sala.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

1468 Views

Microsoft Teams Video Training - Intermediate level

In this course, delve deeper into Teams to optimize the efficiency of your teams and conversations, and make your meetings more productive.

ALL COURSES