Outlook - Make your Outlook signature accessible Tutorial

In this video, you will learn about Outlook Online and its features.
The video covers how to access the Microsoft 365 portal and use Outlook Online to check your email in web mode.
It also demonstrates how to navigate through different menus, use the calendar and contacts features, manage emails, and utilize the search function.
This tutorial will help you become proficient in using Outlook Online and improve your productivity.

0:44
2681 views

Available in Microsoft365

Objectifs :

Understand the importance of creating an accessible email signature in Outlook that is readable for everyone, including visually impaired individuals. Learn the steps to format your signature effectively.

Chapitres :

Introduction to Email Signatures
An email signature is a crucial part of your communication, serving as a digital business card. It is essential to ensure that your signature is readable by everyone, including those with visual impairments. This guide will help you create an accessible email signature in Outlook that enhances your professional image.
Steps to Create an Accessible Email Signature
Follow these steps to create or edit your email signature in Outlook: 1. **Access Options**: Open Outlook and navigate to the 'Mail' tab. 2. **Select Signatures**: Click on 'Signatures' to view your existing signatures or to create a new one. 3. **Edit or Create**: Choose the signature you want to edit or click 'New' to create a new signature. 4. **Format Text**: Ensure your text is formatted using an accessible font size and color. This makes it easier for all recipients to read your signature.
Incorporating Company Logo
Including your company logo in your email signature can enhance your brand's visibility. However, it is vital to ensure that the logo is accessible: - **Right-Click on the Logo**: After inserting the logo, right-click on it. - **Select 'Picture'**: Choose the option to edit the picture settings. - **Use Alt Text**: In the 'Alt Text' tab, provide a description of the logo, such as the name of your company. This is crucial for visually impaired individuals who use screen readers.
Importance of Accessibility
Creating an accessible email signature is not just a best practice; it demonstrates your commitment to inclusivity. By providing essential information in a format that is readable for everyone, you show that you are attentive to the needs of visually impaired individuals. This small adjustment can significantly impact how your communication is received.
Conclusion
In summary, making your email signature accessible is a simple yet effective way to enhance your professional communication. By following the outlined steps, you can ensure that your signature is readable by all, reinforcing your commitment to inclusivity and professionalism in your email correspondence.

FAQ :

How do I create an email signature in Outlook?

To create an email signature in Outlook, go to the 'Options' in the 'Mail' tab, select 'Signatures,' and then either choose an existing signature to edit or create a new one.

What is the importance of using Alt Text for images in email signatures?

Using Alt Text for images in email signatures is crucial for accessibility. It allows visually impaired users to understand the content of the images through screen readers.

What font size is recommended for email signatures?

It is recommended to use an accessible font size that is easy to read for all users. Generally, a font size of 12-14 points is considered appropriate.

Can I include my company logo in my email signature?

Yes, you can include your company logo in your email signature. However, ensure that you provide Alt Text for the logo to make it accessible for visually impaired individuals.

How can I ensure my email signature is readable for everyone?

To ensure your email signature is readable for everyone, use accessible fonts, appropriate sizes, and include Alt Text for any images. This will help accommodate users with visual impairments.

Quelques cas d'usages :

Creating Professional Email Signatures

In a corporate environment, employees can create professional email signatures that include their name, position, and company logo. By following accessibility guidelines, such as using Alt Text and readable fonts, they ensure that all recipients, including those with visual impairments, can access important information.

Enhancing Brand Visibility

Companies can use email signatures as a branding tool by including their logo and consistent formatting. This not only promotes brand visibility but also demonstrates a commitment to inclusivity by ensuring that the signature is accessible to all users.

Improving Communication with Clients

When communicating with clients, having a clear and accessible email signature can enhance professionalism. It provides essential contact information and reassures clients that the company values inclusivity, making it easier for all clients to reach out.

Training Staff on Accessibility Standards

Organizations can implement training sessions for staff on how to create accessible email signatures. This training can cover the importance of Alt Text, font choices, and overall design, ensuring that all employees are equipped to communicate effectively with diverse audiences.

Glossaire :

Email Signature

A block of text automatically appended at the end of an email message, typically containing the sender's name, contact information, and sometimes a company logo.

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, and journal features.

Accessible Font

A typeface that is easy to read for all users, including those with visual impairments. It typically features clear, distinct letters and appropriate size.

Alt Text

Short for 'alternative text,' it is a description of an image that is read by screen readers, allowing visually impaired users to understand the content of the image.

Visually Impaired

A term used to describe individuals who have partial or complete loss of vision, which can affect their ability to read standard text or images.

00:00:05

It is important to make your

00:00:07

email signature readable by everyone.

00:00:08

This action will only take a few

00:00:10

minutes and will be effective for

00:00:12

all your future emails in Outlook.

00:00:14

Go to options in the mail tab,

00:00:16

select signatures,

00:00:17

select the signature you want to edit,

00:00:19

or create a new one.

00:00:21

Format your text by choosing an

00:00:22

accessible font size and color.

00:00:24

In general, the company logo is part of

00:00:26

the images that make up your signature.

00:00:29

To make it readable to

00:00:30

visually impaired person,

00:00:31

right click and select picture.

00:00:33

The Alt Text tab allows you to

00:00:35

print the name of your company.

00:00:37

This is essential information that

00:00:38

you must put forward and concrete

00:00:40

way to prove that you are attentive

00:00:43

to visually impaired people.

00:00:05

È importante rendere il tuo

00:00:07

firma e-mail leggibile da tutti.

00:00:08

Questa azione richiederà solo alcune

00:00:10

minuti e sarà efficace per

00:00:12

tutte le tue e-mail future in Outlook.

00:00:14

Vai alle opzioni nella scheda posta,

00:00:16

selezionare le firme,

00:00:17

selezionare la firma che si desidera modificare,

00:00:19

o crearne uno nuovo.

00:00:21

Formattare il testo scegliendo un

00:00:22

dimensione e colore del carattere accessibili.

00:00:24

In generale, il logo aziendale fa parte di

00:00:26

le immagini che compongono la tua firma.

00:00:29

Per renderlo leggibile a

00:00:30

persona ipovedente,

00:00:31

fare clic con il pulsante destro del mouse e selezionare l'immagine.

00:00:33

La scheda Testo alternativo consente di

00:00:35

stampa il nome della tua azienda.

00:00:37

Questa è un'informazione essenziale che

00:00:38

devi proporre e concreto

00:00:40

modo per dimostrare che sei attento

00:00:43

alle persone ipovedenti.

00:00:07

誰もが読み取り可能な電子メール署名。

00:00:08

このアクションは、ほんの数

00:00:10

分とのために有効になります

00:00:12

Outlook のすべてのあなたの将来の電子メール。

00:00:14

[メール] タブのオプションに移動し、

00:00:16

署名を選択し、

00:00:17

編集する署名を選択し、

00:00:19

または新しいものを作成します。

00:00:21

を選択してテキストの書式を設定する

00:00:22

アクセス可能なフォントサイズと色。

00:00:24

一般に、会社のロゴは

00:00:26

あなたの署名を構成する画像。

00:00:29

読みやすくするには

00:00:30

視覚障害者,

00:00:31

右クリックして画像を選択します。

00:00:33

[代替テキスト]タブでは、次の操作を行うことができます。

00:00:35

会社名を印刷します。

00:00:37

これは、重要な情報です。

00:00:38

あなたは前に出して、具体的にしなければならない

00:00:40

あなたが気配りしていることを証明する方法

00:00:43

視覚障害者に。

00:00:07

모든 사람이 읽을 수있는 이메일 서명.

00:00:08

이 작업은 몇 가지만 수행합니다.

00:00:10

몇 분,

00:00:12

Outlook의 모든 향후 이메일.

00:00:14

메일 탭에서 옵션으로 이동,

00:00:16

서명을 선택하고,

00:00:17

편집할 서명을 선택합니다.

00:00:19

또는 새 것을 만듭니다.

00:00:21

텍스트를 선택하여 텍스트의 서식을 지정합니다.

00:00:22

액세스 가능한 글꼴 크기와 색상입니다.

00:00:24

일반적으로 회사 로고는

00:00:26

서명을 구성하는 이미지입니다.

00:00:29

읽을 수 있도록 하려면

00:00:30

시각 장애인,

00:00:31

마우스 오른쪽 단추를 클릭하고 그림을 선택합니다.

00:00:33

Alt 텍스트 탭을 사용하면

00:00:35

회사의 이름을 인쇄합니다.

00:00:37

이것은 필수 정보입니다.

00:00:38

앞으로 나아와 콘크리트를 넣어야 합니다.

00:00:40

당신이 세심하다는 것을 증명하는 방법

00:00:43

시각 장애인에게.

00:00:05

重要的是要使您的

00:00:07

每個人都可以閱讀電子郵件簽名。

00:00:08

此操作只需幾個

00:00:10

分鐘，並將有效

00:00:12

Outlook中所有未來的電子郵件。

00:00:14

轉到郵件選項卡中的選項，

00:00:16

選擇簽名，

00:00:17

選擇要編輯的簽名，

00:00:19

或創建一個新的。

00:00:21

通過選擇

00:00:22

可訪問的字型大小和顏色。

00:00:24

一般來說，公司標誌是其中的一部分

00:00:26

構成您的簽名的圖像。

00:00:29

使其可讀

00:00:30

視障人士，

00:00:31

右鍵按下並選擇圖片。

00:00:33

"替換文字"選項卡允許您

00:00:35

列印您的公司名稱。

00:00:37

這是必不可少的資訊

00:00:38

你必須提出和具體

00:00:40

證明您細心的方法

00:00:43

視障人士。

00:00:05

重要的是要使您的

00:00:07

每个人都可以阅读电子邮件签名。

00:00:08

此操作只需几个

00:00:10

分钟，并将有效

00:00:12

Outlook中所有未来的电子邮件。

00:00:14

转到邮件选项卡中的选项，

00:00:16

选择签名，

00:00:17

选择要编辑的签名，

00:00:19

或创建一个新的。

00:00:21

通过选择

00:00:22

可访问的字体大小和颜色。

00:00:24

一般来说，公司标志是其中的一部分

00:00:26

构成您的签名的图像。

00:00:29

使其可读

00:00:30

视障人士，

00:00:31

右键单击并选择图片。

00:00:33

"替换文本"选项卡允许您

00:00:35

打印您的公司名称。

00:00:37

这是必不可少的信息

00:00:38

你必须提出和具体

00:00:40

证明您细心的方法

00:00:43

视障人士。

00:00:05

Es ist wichtig, ihre

00:00:07

E-Mail-Signatur für jedermann lesbar.

00:00:08

Diese Aktion dauert nur wenige

00:00:10

Minuten und wird wirksam sein für

00:00:12

alle Ihre zukünftigen E-Mails in Outlook.

00:00:14

Gehen Sie zu den Optionen auf der Registerkarte E-Mail,

00:00:16

Signaturen auswählen,

00:00:17

Wählen Sie die Signatur aus, die Sie bearbeiten möchten,

00:00:19

oder erstellen Sie eine neue.

00:00:21

Formatieren Sie Ihren Text, indem Sie ein

00:00:22

zugängliche Schriftgröße und -farbe.

00:00:24

Im Allgemeinen ist das Firmenlogo Teil von

00:00:26

die Bilder, aus denen Ihre Signatur besteht.

00:00:29

So machen Sie es lesbar für

00:00:30

sehbehinderte Person,

00:00:31

Klicken Sie mit der rechten Maustaste und wählen Sie das Bild aus.

00:00:33

Auf der Registerkarte Alternativtext können Sie

00:00:35

Drucken Sie den Namen Ihres Unternehmens aus.

00:00:37

Dies sind wesentliche Informationen, die

00:00:38

Sie müssen vorschlagen und konkretisieren

00:00:40

Weg, um zu beweisen, dass Sie aufmerksam sind

00:00:43

für sehbehinderte Menschen.

00:00:05

Es importante hacer su

00:00:07

firma de correo electrónico legible por todos.

00:00:08

Esta acción solo tomará unos pocos

00:00:10

minutos y será efectivo para

00:00:12

todos sus futuros correos electrónicos en Outlook.

00:00:14

Vaya a las opciones en la pestaña de correo,

00:00:16

seleccionar firmas,

00:00:17

seleccione la firma que desea editar,

00:00:19

o crear uno nuevo.

00:00:21

Dar formato al texto eligiendo un

00:00:22

tamaño y color de fuente accesibles.

00:00:24

En general, el logotipo de la empresa forma parte de

00:00:26

las imágenes que componen tu firma.

00:00:29

Para que sea legible a

00:00:30

persona con discapacidad visual,

00:00:31

haga clic con el botón derecho y seleccione la imagen.

00:00:33

La pestaña Texto alternativo le permite

00:00:35

imprima el nombre de su empresa.

00:00:37

Esta es información esencial que

00:00:38

debes plantear y concretar

00:00:40

forma de demostrar que estás atento

00:00:43

a personas con discapacidad visual.

00:00:05

من المهم أن تجعل

00:00:07

توقيع البريد الإلكتروني للقراءة من قبل الجميع.

00:00:08

لن يستغرق هذا الإجراء سوى عدد قليل

00:00:10

دقائق وستكون فعالة ل

00:00:12

جميع رسائل البريد الإلكتروني المستقبلية في Outlook.

00:00:14

انتقل إلى الخيارات في علامة تبويب البريد ،

00:00:16

حدد التوقيعات،

00:00:17

حدد التوقيع الذي تريد تحريره،

00:00:19

أو إنشاء واحدة جديدة.

00:00:21

تنسيق النص عن طريق اختيار

00:00:22

حجم الخط واللون الذي يمكن الوصول إليه.

00:00:24

بشكل عام ، شعار الشركة هو جزء من

00:00:26

الصور التي تشكل توقيعك.

00:00:29

لجعله قابلا للقراءة إلى

00:00:30

شخص ضعيف البصر ،

00:00:31

انقر بزر الماوس الأيمن وحدد الصورة.

00:00:33

تتيح لك علامة التبويب النص البديل ما يلي:

00:00:35

اطبع اسم شركتك.

00:00:37

هذه هي المعلومات الأساسية التي

00:00:38

يجب أن تطرح وملموسة

00:00:40

طريقة لإثبات أنك منتبه

00:00:43

للأشخاص ضعاف البصر.

00:00:05

Este important să vă faceți

00:00:07

semnătura de e-mail poate fi citită de toată lumea.

00:00:08

Această acțiune va dura doar câteva

00:00:10

minute și va fi eficient pentru

00:00:12

toate e-mailurile viitoare în Outlook.

00:00:14

Accesați opțiunile din fila e-mail,

00:00:16

selectați semnăturile,

00:00:17

selectați semnătura pe care doriți să o editați,

00:00:19

sau creați unul nou.

00:00:21

Formatarea textului alegând un

00:00:22

dimensiunea și culoarea fontului accesibile.

00:00:24

În general, logo-ul companiei face parte din

00:00:26

imaginile care alcătuiesc semnătura dvs.

00:00:29

Pentru a-l face lizibil pentru a

00:00:30

persoană cu deficiențe de vedere,

00:00:31

faceți clic dreapta și selectați imaginea.

00:00:33

Fila Text alternativ vă permite să

00:00:35

imprimați numele companiei dvs.

00:00:37

Acestea sunt informații esențiale care

00:00:38

trebuie să prezinte și beton

00:00:40

modalitate de a dovedi că ești atent

00:00:43

persoanelor cu deficiențe de vedere.

00:00:05

É importante fazer o seu

00:00:07

assinatura de e-mail legível por todos.

00:00:08

Esta ação só vai levar alguns

00:00:10

minutos e será eficaz para

00:00:12

todos os seus e-mails futuros no Outlook.

00:00:14

Vá para opções na guia de e-mail,

00:00:16

selecionar assinaturas,

00:00:17

selecione a assinatura que você deseja editar,

00:00:19

ou criar um novo.

00:00:21

Formatar seu texto escolhendo um

00:00:22

tamanho e cor da fonte acessíveis.

00:00:24

Em geral, o logotipo da empresa faz parte

00:00:26

as imagens que compõem sua assinatura.

00:00:29

Para torná-lo legível para

00:00:30

pessoa com deficiência visual,

00:00:31

clique com o botão direito do mouse e selecione a imagem.

00:00:33

A guia Alt Text permite que você

00:00:35

imprimir o nome de sua empresa.

00:00:37

Esta é uma informação essencial que

00:00:38

você deve apresentar e concreto

00:00:40

maneira de provar que você está atento

00:00:43

para deficientes visuais.

00:00:05

Важно сделать так, чтобы ваш

00:00:07

подпись электронной почты, читаемая всеми.

00:00:08

Это действие займет всего несколько

00:00:10

минут и будет действовать для

00:00:12

все ваши будущие электронные письма в Outlook.

00:00:14

Перейдите к параметрам на вкладке почта,

00:00:16

выбрать подписи,

00:00:17

выберите подпись, которую вы хотите отредактировать,

00:00:19

или создайте новый.

00:00:21

Отформатируйте текст, выбрав

00:00:22

доступный размер и цвет шрифта.

00:00:24

В целом, логотип компании является частью

00:00:26

изображения, составляющие вашу подпись.

00:00:29

Чтобы сделать его читабельным для

00:00:30

слабовидящий человек,

00:00:31

щелкните правой кнопкой мыши и выберите картинку.

00:00:33

Вкладка «Замещающий текст» позволяет

00:00:35

распечатайте название вашей компании.

00:00:37

Это важная информация, которая

00:00:38

вы должны выдвинуть и конкретно

00:00:40

способ доказать, что вы внимательны

00:00:43

слабовидящим людям.

00:00:05

มันเป็นสิ่งสําคัญที่จะทําให้

00:00:07

ทุกคนสามารถอ่านลายเซ็นอีเมลได้

00:00:08

การดําเนินการนี้จะใช้เวลาเพียงไม่กี่อย่างเท่านั้น

00:00:10

นาทีและจะมีประสิทธิภาพสําหรับ

00:00:12

อีเมลในอนาคตทั้งหมดใน Outlook

00:00:14

ไปที่ตัวเลือกในแท็บจดหมาย

00:00:16

เลือกลายเซ็น

00:00:17

เลือกลายเซ็นที่คุณต้องการแก้ไข

00:00:19

หรือสร้างใหม่

00:00:21

จัดรูปแบบข้อความของคุณโดยการเลือก

00:00:22

ขนาดและสีของแบบอักษรที่สามารถเข้าถึงได้

00:00:24

โดยทั่วไปโลโก้ บริษัท เป็นส่วนหนึ่งของ

00:00:26

ภาพที่ประกอบขึ้นเป็นลายเซ็นของคุณ

00:00:29

เพื่อให้อ่านได้

00:00:30

ผู้พิการทางสายตา

00:00:31

คลิกขวาและเลือกรูปภาพ

00:00:33

แท็บ ข้อความแสดงแทน อนุญาตให้คุณ

00:00:35

พิมพ์ชื่อของบริษัทของคุณ

00:00:37

นี่คือข้อมูลสําคัญที่

00:00:38

คุณต้องนําไปข้างหน้าและเป็นรูปธรรม

00:00:40

วิธีที่จะพิสูจน์ว่าคุณใส่ใจ

00:00:43

ให้กับผู้พิการทางสายตา

00:00:05

Važno je da napravite svoj

00:00:07

potpis e-pošte čitljiv od svih.

00:00:08

Za ovu akciju će biti potrebno samo nekoliko

00:00:10

minuta i biće efikasna za

00:00:12

sve buduće e-poruke u programu Outlook.

00:00:14

Idite na opcije na kartici "Pošta",

00:00:16

izbor potpisa,

00:00:17

izaberite potpis koji želite da uredite,

00:00:19

ili kreirajte novi.

00:00:21

Oblikujte tekst tako što ćete odabrati

00:00:22

pristupačna veličina i boja fonta.

00:00:24

Uopšteno, logotip kompanije je deo

00:00:26

slike koje čine vaš potpis.

00:00:29

Da bi bilo čitljivo

00:00:30

osoba sa oštećenim vidom,

00:00:31

kliknite desnim tasterom miša i izaberite sliku.

00:00:33

Kartica "Alt tekst" vam omogućava da

00:00:35

odštampajte ime vaše kompanije.

00:00:37

Ovo je suštinska informacija koja

00:00:38

moraš da staviš napred i betonirano

00:00:40

način da dokažeš da si pažljiv

00:00:43

vizuelno oštećenim ljudima.

00:00:05

É importante que a sua

00:00:07

assinatura de e-mail legível por todos.

00:00:08

Esta ação levará apenas alguns

00:00:10

minutos e será eficaz para

00:00:12

todos os seus futuros e-mails no Outlook.

00:00:14

Vá para as opções na guia de email,

00:00:16

selecionar assinaturas,

00:00:17

selecione a assinatura que deseja editar,

00:00:19

ou criar um novo.

00:00:21

Formate o texto escolhendo um

00:00:22

tamanho e cor da fonte acessíveis.

00:00:24

Em geral, o logotipo da empresa faz parte de

00:00:26

As imagens que compõem a sua assinatura.

00:00:29

Para torná-lo legível para

00:00:30

pessoa com deficiência visual,

00:00:31

Clique com o botão direito do mouse e selecione Imagem.

00:00:33

O separador Texto Alt permite-lhe:

00:00:35

Imprima o nome da sua empresa.

00:00:37

Esta é uma informação essencial que

00:00:38

tem de apresentar e concretizar

00:00:40

maneira de provar que você está atento

00:00:43

às pessoas com deficiência visual.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

1632 Views

Video Training: Accessibility in your day-to-day life

Learn about design rules and best practices for making a document or content accessible.

ALL COURSES