Lists - Manage the display of a list Tutorial
In this video, you will learn how to manage the display of a list in Microsoft 365. The video covers the process of changing the default view of a list, creating custom list views, and organizing and displaying items in a specific order.
You will also learn how to filter and sort data, as well as add a more attractive style to your list.
This tutorial will help you optimize the use of your lists and enhance your productivity.
- 1:27
- 2681 views
-
Lists - Working together on your lists in TEAMS
- 1:09
- Viewed 2627 times
-
Lists - Share a list
- 1:26
- Viewed 2712 times
-
Lists - Automate a list with Power Automate
- 1:04
- Viewed 2836 times
-
Lists - Use alerts
- 1:29
- Viewed 2796 times
-
Lists - Create a list from an Excel file
- 1:42
- Viewed 2514 times
-
Lists - Change items in the list
- 0:59
- Viewed 2707 times
-
Lists - Add items to a list
- 1:24
- Viewed 2566 times
-
Lists - A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2508 times
-
Introducing Lists
- 0:41
- Viewed 3031 times
-
Automate a list with Power Automate
- 1:04
- Viewed 2836 times
-
Use alerts
- 1:29
- Viewed 2796 times
-
Turn your Excel tables into real lists!
- 1:12
- Viewed 2724 times
-
Share a list
- 1:26
- Viewed 2712 times
-
Change items in the list
- 0:59
- Viewed 2707 times
-
Working together on your lists in TEAMS
- 1:09
- Viewed 2627 times
-
Create an app from a list
- 1:03
- Viewed 2607 times
-
Creating a list from a template
- 0:59
- Viewed 2598 times
-
Creating a list from scratch
- 0:47
- Viewed 2583 times
-
Add items to a list
- 1:24
- Viewed 2566 times
-
Create a list from an Excel file
- 1:42
- Viewed 2514 times
-
A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2508 times
-
What is Microsoft Lists
- 1:37
- Viewed 2501 times
-
Add a column to a list
- 1:35
- Viewed 2474 times
-
Sort and filter a list
- 1:39
- Viewed 2317 times
-
Use the narrative Builder
- 01:31
- Viewed 17 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 15 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 15 times
-
Share a document with copilot
- 00:36
- Viewed 14 times
-
Configurate a page with copilot
- 01:47
- Viewed 14 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 14 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 24 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 28 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 32 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 47 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 50 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 55 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 60 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 27 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 65 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 36 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 38 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 79 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 30 times
-
Share Power Automate Flows
- 02:20
- Viewed 32 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 34 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 34 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 33 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 40 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 32 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 59 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 65 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 64 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 59 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 44 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 25 times
-
Discover the “Build Space”
- 02:26
- Viewed 31 times
-
The Power Automate Mobile App
- 01:39
- Viewed 27 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 32 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 31 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 33 times
-
Access Power Automate for the Web
- 01:25
- Viewed 32 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 36 times
-
Add a third-party application
- 02:40
- Viewed 55 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 42 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 45 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 43 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 37 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 49 times
-
Share a document securely with Outlook
- 02:21
- Viewed 44 times
-
Block a sender
- 01:54
- Viewed 60 times
-
Identify a fraudulent email
- 02:06
- Viewed 38 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 42 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 35 times
-
Protect an email by encrypting
- 01:10
- Viewed 33 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 32 times
-
Recover deleted items
- 01:09
- Viewed 83 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 49 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 36 times
-
Use a Shared Mailbox
- 01:18
- Viewed 55 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 44 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 51 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 36 times
-
Calendar Delegation Setup
- 01:21
- Viewed 53 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 89 times
-
Making changes to a text
- 00:38
- Viewed 37 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 51 times
-
Search from emails with Copilot
- 00:53
- Viewed 99 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 35 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 43 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 36 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 42 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 38 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 52 times
-
Generate formulas from a concept
- 01:02
- Viewed 37 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 40 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 48 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 58 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 52 times
-
Create a Meeting Poll
- 02:48
- Viewed 38 times
-
Display Three Time Zones
- 01:52
- Viewed 31 times
-
View Other Calendars
- 00:50
- Viewed 29 times
-
Open a Shared Calendar
- 01:29
- Viewed 43 times
-
Share Your Calendar
- 01:54
- Viewed 40 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 32 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 37 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 36 times
-
Translate Emails in Outlook
- 01:32
- Viewed 40 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 39 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 51 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 37 times
-
Improve Email Accessibility
- 02:02
- Viewed 40 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 37 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 39 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 32 times
-
Delay Email Delivery
- 01:10
- Viewed 45 times
-
Use Conversation View
- 01:47
- Viewed 39 times
-
Clean Up Your Inbox
- 01:18
- Viewed 51 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 107 times
-
Use Categories
- 02:51
- Viewed 37 times
-
Easily Sort Your Mails
- 01:38
- Viewed 40 times
-
Automate Routine Actions
- 02:19
- Viewed 43 times
-
Create an Email Template
- 01:40
- Viewed 46 times
-
Create a task from a message
- 02:00
- Viewed 87 times
-
Share a task list
- 03:10
- Viewed 89 times
-
Create a task or reminder
- 01:50
- Viewed 88 times
-
Task Module Overview
- 01:56
- Viewed 97 times
-
Manage Teams online meeting options
- 01:56
- Viewed 77 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 105 times
-
Create a reminder for yourself
- 01:59
- Viewed 86 times
-
Respond to a meeting
- 01:00
- Viewed 89 times
-
Create an appointment or meeting
- 01:44
- Viewed 96 times
-
Create different types of events
- 01:46
- Viewed 89 times
-
Edit and customize views
- 01:55
- Viewed 106 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 104 times
-
Search options
- 01:23
- Viewed 83 times
-
Sort and filter emails
- 02:51
- Viewed 92 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 122 times
-
The Bcc Field in Detail
- 01:53
- Viewed 92 times
-
Save and Print a Message
- 01:48
- Viewed 93 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 117 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 100 times
-
Process an incoming message
- 01:53
- Viewed 82 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 96 times
-
Organize into Folders
- 01:57
- Viewed 100 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 88 times
-
Create and add a signature to messages
- 01:26
- Viewed 93 times
-
Manage new message notifications
- 01:40
- Viewed 86 times
-
Change the default font of your emails
- 01:05
- Viewed 95 times
-
Manage Views
- 02:36
- Viewed 79 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 121 times
-
Explore the Interface
- 03:22
- Viewed 86 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 89 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 191 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 199 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 178 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 199 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 164 times
-
Manage Storage Space
- 02:08
- Viewed 207 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 191 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 197 times
-
Make a File Request
- 01:24
- Viewed 210 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 207 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 220 times
-
Modify Sharing Rules
- 00:53
- Viewed 214 times
-
Check Granted Shares
- 00:48
- Viewed 196 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 216 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 187 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 217 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 212 times
-
Search for Documents
- 01:31
- Viewed 186 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 218 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 209 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 198 times
-
Edit, Delete a Share
- 02:16
- Viewed 207 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 211 times
-
Power and Manage OneDrive
- 01:36
- Viewed 204 times
-
What is OneDrive ?
- 01:14
- Viewed 299 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 279 times
-
Format and example for optimal results
- 01:50
- Viewed 292 times
-
The importance of context in your requests
- 01:44
- Viewed 294 times
-
Precise task in conversational AI
- 01:55
- Viewed 304 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 300 times
-
What is a prompt ?
- 01:14
- Viewed 295 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 377 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 330 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 362 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 362 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 362 times
-
Create a Business Presentation Report with ChatGPT
- 02:00
- Viewed 436 times
-
Boost Your Proposal with ChatGPT
- 02:19
- Viewed 415 times
-
Generating an Executive Summary with ChatGPT
- 01:47
- Viewed 516 times
-
Writing a Business Proposal with ChatGPT
- 02:22
- Viewed 421 times
-
Analyzing a Specification Document with ChatGPT
- 02:15
- Viewed 406 times
-
Create a Business Presentation Report with Copilot
- 03:02
- Viewed 459 times
-
Boost Your Proposal with Copilot Coaching for Outlook
- 02:18
- Viewed 437 times
-
Generating an Executive Summary with Copilot
- 01:46
- Viewed 583 times
-
Writing a Business Proposal with Copilot
- 03:40
- Viewed 419 times
-
Analyzing a Specification Document with Copilot
- 02:59
- Viewed 461 times
Objectifs :
This video aims to teach users how to optimize the display of lists in a user-friendly manner, focusing on creating custom views that enhance data organization and presentation.
Chapitres :
-
Introduction to List Display Optimization
In this section, we will explore the importance of display settings in managing lists effectively. A well-organized list can significantly improve user experience and data accessibility. -
Changing the Default View
To modify the default view of a list, locate the toolbar at the top right of your screen. Click on 'All Items' to access different viewing options. You can choose between a compact list or a gallery view, depending on your preference. -
Creating Custom List Views
Custom list views allow you to organize and display items based on their importance. This feature enables you to filter and sort data differently or apply a more visually appealing style. For example, if you have a list of employees and want to hide certain column headers such as gender, matricule, and date of birth, follow these steps: -
Step-by-Step Guide to Custom Display
1. Click on 'Create New View'. 2. Assign a name to your new view. 3. Choose the type of view: List, Calendar, or Gallery. 4. Decide if this view will be accessible to all users or just yourself. 5. Click on 'Edit Current View'. 6. Uncheck the boxes for the column headers you wish to hide (matricule, date of birth, and gender). 7. Adjust the order of the columns as needed. -
Conclusion
By following these steps, you can create a customized display that enhances the usability of your lists. This not only makes the information more accessible but also allows for a more tailored experience for users.
FAQ :
How can I change the view of my list?
To change the view of your list, click on 'All Items' at the top right of your toolbar. You can then select either a compact list or gallery view.
What are custom list views?
Custom list views are personalized displays that allow you to organize and present items in a way that suits your needs, including filtering and sorting options.
Can I hide certain column headers in my list?
Yes, you can hide specific column headers by creating a custom display. When editing the current view, uncheck the boxes for the columns you wish to hide.
What is the difference between a compact list and a gallery view?
A compact list displays items in a condensed format, showing less detail per item, while a gallery view presents items in a visually appealing grid layout, ideal for images.
How do I create a new custom view?
To create a new custom view, click on 'Create New View', give it a name, choose the type of view (list, calendar, or gallery), and specify its accessibility for other users.
Quelques cas d'usages :
Employee Directory Management
In an HR department, custom list views can be used to create an employee directory that displays only relevant information, such as names and roles, while hiding sensitive data like gender and date of birth.
Project Task Tracking
Project managers can utilize custom list views to track tasks by priority, filtering out completed tasks and sorting by deadlines to enhance team productivity.
Event Planning
Event coordinators can create a gallery view of event items, such as decorations and catering options, allowing for a more visual selection process when planning an event.
Inventory Management
Retail managers can implement custom list views to monitor stock levels, filtering out items that are out of stock and sorting by product category to streamline inventory checks.
Sales Lead Tracking
Sales teams can create a compact list view to manage leads, focusing on key information like contact details and status, which helps in prioritizing follow-ups and improving sales efficiency.
Glossaire :
Display
The way information is visually presented in a list format, which can be customized to enhance usability and aesthetics.
List View
A method of displaying items in a list format, which can be adjusted to show different levels of detail or organization.
Compact List
A more condensed version of a list view that shows less information per item, allowing for more items to be displayed at once.
Gallery View
A visual representation of items in a grid format, often used for images or items that benefit from a more visual layout.
Custom List Views
Tailored views created by users to display items in a specific order or style, based on their preferences or needs.
Column Headers
The titles at the top of each column in a list that indicate the type of information contained in that column.
Filtering
The process of narrowing down displayed items based on specific criteria to find relevant information more easily.
Sorting
Arranging items in a specific order, such as alphabetically or by date, to improve organization and accessibility.