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Viva Connections in Microsoft Teams
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How to set quiet hours
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Forwarding Calls to Another Phone Number
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Transferring a Call
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Adjusting Audio Devices
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Blocking Specific Phone Numbers
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Overview of conversations
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Use Microsoft Whiteboard in meetings
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Change application settings
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Chancing Your Status
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Respect your right to disconnect with Insights
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Private and small group chats
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Take notes in meetings
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Manage your teams
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Interface Overview
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Set up breakout rooms before the meeting
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Introduction to Teams
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Invite external guests
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Presentation of the desktop application
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Enabling Subtitles During a Meeting
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File Management
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Finding Help?
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Posting in a Channel
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Enabling Mobile Notifications
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Sharing Content in a Meeting
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Searching for Items or People
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Creating a Channel
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Following your activities and your team's activities
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Copilot in Teams Conversations
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Create and Send Signatures with Dedicated Services
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Copilot After Teams Meetings
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Copilot During Teams Meetings
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Sections
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Customizing Views
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Create Outlook rules with Copilot
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Action Function
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Search Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Sections
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Introduction to the New Features of Microsoft Teams
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Microsoft Copilot Academy
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Leverage Variables with Power FX in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent the forwarding of an email
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Respond to a meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Organize into Folders
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Objectifs :
This document aims to provide a comprehensive guide on how to set up and manage breakout rooms during a meeting, including configuration options, participant management, and room settings.
Chapitres :
-
Introduction to Breakout Rooms
Breakout rooms are a useful feature in virtual meetings that allow participants to engage in smaller group discussions. This guide will help you understand how to set up and manage these rooms effectively, even if you didn't prepare them before the meeting started. -
Setting Up Breakout Rooms During a Meeting
If you need to create breakout rooms during a meeting, follow these steps: - Click on 'Rooms' to access the breakout room settings. - Configure the number of rooms you want to create. - Choose the distribution option for participants: - **Automatic**: Teams will randomly assign participants to rooms, ensuring equal distribution. - **Manual**: You can assign participants to rooms as you see fit. -
Managing Breakout Rooms
You have several options for managing breakout rooms: - **Add New Rooms**: Click on the designated area to create additional rooms if needed. - **Reorganize Participants**: Click on 'assigned participants' to adjust who is in which room. - **Delete Rooms**: If you created excess rooms, you can delete them. Ensure the room is closed before deletion, either individually or all at once. - **Room Limit**: You can create up to 50 rooms per meeting. -
Opening and Closing Rooms
You can open or close all rooms simultaneously or manage them individually. To do this: - Click on the appropriate area to open or close rooms. - Rename rooms at any time for clarity. -
Room Settings and Options
When rooms are closed, you can access various settings: 1. **Assign Presenters**: Designate presenters for each room and update their roles. 2. **Set Time Limits**: Establish a timer for each room. Once the time elapses, rooms will close automatically, returning participants to the main meeting. 3. **Automatic Movement**: Enable automatic movement of participants to their assigned rooms when they open. If not activated, participants will receive a message to join their room. 4. **Return to Main Meeting**: Allow participants to return to the main meeting. If unchecked, they cannot leave their room until the meeting ends. If checked, a return button will be available. -
Conclusion
Managing breakout rooms effectively enhances participant engagement and collaboration during virtual meetings. By following the steps outlined in this guide, you can ensure a smooth experience for all attendees, even if you need to set up rooms on the fly.
FAQ :
How do I set up breakout rooms during a meeting?
You can set up breakout rooms during a meeting by clicking on 'Rooms' and configuring the number of rooms you want. You can choose automatic assignment or manually assign participants.
Can I modify the number of participants in breakout rooms?
Yes, you can modify the number of participants in breakout rooms even after they have been created. You can also add new rooms or delete excess rooms as needed.
What happens if I set a time limit for breakout rooms?
If you set a time limit, a timer will be displayed in each room. Once the time elapses, the rooms will automatically close, and participants will return to the main meeting.
Can participants return to the main meeting from breakout rooms?
Yes, if the option is enabled, participants can return to the main meeting at any time using the return button. If unchecked, they will not be able to leave their room.
Is there a limit to the number of breakout rooms I can create?
Yes, you can create up to 50 breakout rooms per meeting.
Quelques cas d'usages :
Team Brainstorming Sessions
Use breakout rooms to facilitate brainstorming sessions among team members. Each room can focus on a specific topic, allowing for in-depth discussions and idea generation.
Training Workshops
In training workshops, breakout rooms can be used for small group activities or discussions. Presenters can be assigned to guide each group, enhancing the learning experience.
Client Consultations
During client meetings, breakout rooms can be utilized for private discussions between team members while the client is in the main meeting. This allows for strategic planning and decision-making.
Networking Events
Breakout rooms can be set up for networking events, allowing participants to connect in smaller groups. This can enhance engagement and foster relationships among attendees.
Feedback Sessions
Use breakout rooms to gather feedback from participants on specific topics. Each room can focus on a different aspect, allowing for comprehensive insights and discussions.
Glossaire :
Breakout Rooms
Small, separate virtual rooms created during a meeting to facilitate group discussions or activities among participants.
Automatic Teams
A feature that randomly assigns participants to breakout rooms and manages the distribution to ensure equal numbers in each room.
Manual Assignment
The process of individually selecting and assigning participants to specific breakout rooms as per the organizer's preference.
Room Management
The ability to create, delete, open, close, and rename breakout rooms during a meeting.
Presenter Assignment
The option to designate specific individuals as presenters in each breakout room, allowing them to lead discussions or activities.
Time Limit
A set duration for breakout rooms, after which the rooms automatically close and participants return to the main meeting.
Return Button
A feature that allows participants to leave their breakout room and return to the main meeting at any time, if enabled.